The County of Santa Clara
California

Agreement/Amendment
97276

Consider recommendation relating to the funding of vocational rehabilitation services.

Information

Department:Mental Health Services (Santa Clara Valley Health and Hospital System)Sponsors:
Category:Agreement

Multiple Recommendations

Possible action:
a. Approve retroactive Agreement with the California Department of Rehabilitation relating to providing mental health services to assist clients with obtaining employment, in an amount not to exceed $719,238 for period July 1, 2019 through June 30, 2022, that has been reviewed and approved by County Counsel as to form and legality.
b. Authorize the President of the Board of Supervisors to execute any and all documents required by the California Department of Rehabilitation to effectuate the execution of the Agreement and all amendments, until the expiration of the contract.

Body

FISCAL IMPLICATIONS

This is a cooperative Agreement with the California Department of Rehabilitation (DOR) that provides vocational rehabilitation services for Santa Clara County (SCC) mentally ill clients. The total cost for these services is $1,125,566 per year for Fiscal Year (FY) 2020 through FY 2022.

The County cash match of $239,746 per year ($719,238 for the three-year period) is included in the Behavioral Health Services Departments (BHSD) FY 2020 Adopted Budget.

In the past, DOR has selected two local Community-Based Organizations (CBOs), Catholic Charities of Santa Clara County (Catholic Charities) and Momentum for Mental Health (Momentum), to provide these vocational rehabilitative services to SCC beneficiaries. The DOR contracts directly with these State-selected entities for this State-funded program. The DOR Agreement allows the BHSD to provide the State funds that would be the match for federal funds supporting the programs.

CONTRACT HISTORY

Not Applicable.

REASONS FOR RECOMMENDATION

Reason(s) for exemption from Board Policy:
Pursuant to Board Policy 5.6.5.1(D)(1)(c), intergovernmental agreements are categorically exempt from competitive procurement and do not require preapproval by the Office of Countywide Contracting Management or the Procurement Department.

Reason(s) for approval of agreement
The recommended action would approve an Agreement with DOR to fund programs with State-selected CBOs, Momentum and Catholic Charities, to provide vocational rehabilitation services to mental health clients in coordination with the BHSD. To address the needs of unemployed mental health clients, this program is designed to rehabilitate individuals to reenter the workforce and community and improve their quality of life.

The services funded under this Agreement include:

·        Vocational Assessment (VA) services to new, unduplicated mental health clients and comprehensive assessment processes to assist applicants in the identification of goals leading towards vocational development.

·        Personal, Vocational, and Social Adjustment (PVSA) services to eliminate specific identified barriers to employment by providing training in appropriate work-related behaviors.

·        Individual Plans for Employment (IPE) would be developed for individuals providing employment preparation, job development, and placement to the clients.

·        Employment Job Coaching (EJC) would provide one-to-one assistance on a time-limited basis to enable improved job performance and job retention.

It is expected that 200 unduplicated clients would receive these services.

Justification for Retroactive Start Date

A retroactive start date of July 1, 2019 is requested for this Agreement. On June 5, 2019, the BHSD received the first draft of the DOR Agreement from the State. The Agreement was drafted using the States standard contract template. Edits and review were needed between the DOR and BHSD, and the Agreement was finalized on July 9, 2019. The BHSD proceeded to collect the County signatures necessary and sought Board of Supervisors approval at its earliest opportunity.

This recommendation supports the County of Santa Clara Health Systems Strategic Road Map goals by promoting growth, learning and development through the delivery of coordinated and personalized care related to vocational training, job development, and one-to-one coaching.

CHILD IMPACT

The recommended action will have no/neutral impact on children and youth.

SENIOR IMPACT

The recommended action will have no/neutral impact on seniors.

SUSTAINABILITY IMPLICATIONS

The recommended action balances public policy and program interests, and enhances the Board of Supervisors sustainability goal of social equity and safety by providing vocational training services to assist mental health clients in obtaining employment and integrating back into the community.

BACKGROUND

The DOR leverages federal funds to provide local vocational rehabilitation programs. In June 1997, the BHSD and DOR completed a pilot vocational rehabilitation efficiency study. The study compared the cost of providing services before and after BHSD clients were rehabilitated back to work by the program. The study found that this program reduced mental health service costs per individual by $200 per month. In addition, the DOR also concluded that rehabilitated individuals save the taxpayer an average of $217 per month in the form of reduced benefit payments and increased taxes from employment income. Thus, the combined monthly public funding savings is $417 per month for each individual rehabilitated to the workforce.

CONSEQUENCES OF NEGATIVE ACTION

Failure to approve the recommended action would result in the loss of the federal funds and would impact the ability of the two CBOs to provide vocational rehabilitation services to mental health clients in Santa Clara County.

STEPS FOLLOWING APPROVAL

Priority processing is requested for this Agreement. Upon approval of the Agreement, the Clerk of the Board is requested to provide a cover letter indicating the Board approved the recommended action authorizing the Board President to execute the Agreement and have four copies of this Agreement, the Contract/Grant Signature Authorization form, the California Civil Rights Laws Attachment form, and the Contractor Certification Clauses (CCC 04/2017) form signed with original, wet signatures, as the DOR requires original signatures for processing. Afterwards, please send e-mail notifications to Rina Banks (Rina.Banks@hhs.sccgov.org) and Evonne Lai (Evonne.Lai@hhs.sccgov.org) for pick up. The BHSD will send the cover letter, the four copies of the signed Agreement, and the additional required documents to DOR for final signature and execution. A fully executed copy of the contract will be provided to the Clerk of the Board upon DOR’s final signature.

Meeting History

Aug 13, 2019 9:30 AM Video Board of Supervisors Regular Meeting
RESULT:APPROVED [UNANIMOUS]
MOVER:Cindy Chavez, Vice President
SECONDER:Susan Ellenberg, Supervisor
AYES:Mike Wasserman, Cindy Chavez, Dave Cortese, Susan Ellenberg, S. Joseph Simitian