The County of Santa Clara
California

Agreement/Amendment
97602

Consider recommendations relating to Refugee Employment and Elderly Services.

Information

Department:Social Services AgencySponsors:
Category:Agreement

Multiple Recommendations

Possible action:
a. Approve Federal Fiscal Year 2019-2020 Santa Clara County Refugee Program Service Plan for Program Year 2019-2020.
b. Approve delegation of authority to the County Executive or designee to update or amend the Refugee Program Service Plan. Delegation of authority shall expire on September 30, 2022.
c. Approve Agreement with Jewish Family Services of Silicon Valley relating to providing refugee employment and elderly services in an amount not to exceed $185,000 for period October 1, 2019 through September 30, 2020, with two one-year extension options, that has been reviewed and approved by County Counsel as to form and legality.
d. Approve Agreement with International Rescue Committee, Inc., relating to providing refugee employment and elderly services in an amount not to exceed $185,000 for period October 1, 2019 through September 30, 2020, with two one-year extension options, that has been reviewed and approved by County Counsel as to form and legality.

Body

FISCAL IMPLICATIONS

The recommended action will have no negative impact on the County General Fund. The cost associated with the Social Services Agency (SSA) Refugee Employment and Elderly Program agreements are ongoing and already incorporated in the Fiscal Year (FY) 2019-2020 budget. No additional revenue and expenditure appropriations are needed.

 

 

CONTRACT HISTORY

On April 10, 2019, SSA released a Request for Proposal (RFP) employment and elderly services for refugees through BidSync, the County of Santa Clara’s bid management website (www.bidsync.com). Proposals were due on May 15, 2019, and SSA received two proposals for the Refugee Employment and Elderly Program that met the minimum RFP requirements.

An Evaluation Committee was formed to evaluate the proposals. The Committee recommended that SSA awards the contracts to Jewish Family Services of Silicon Valley and International Rescue Committee, Inc.

REASONS FOR RECOMMENDATION

The mission of SSA is to provide resources and opportunities in a culturally responsive manner to enhance the quality of life for residents in the community by protecting, educating, and empowering individuals and families. Employment and elderly services play a vital role in helping refugees secure employment, self-sufficiency, and link elderly refugees to mainstream services. These services will be provided by Jewish Family Services of Silicon Valley and International Rescue Committee, Inc.

Service Plan

Per the California Department of Social Services (CDSS) Refugee Program’s planning guidelines, the attached Refugee Service Plan for Federal Fiscal Year (FFY) 2019-2020 must receive Board of Supervisors (Board) approval as a condition of accepting Refugee Services funds.

Granting delegation of authority to the County Executive or designee to amend the plan and submit updates for two additional years will expedite the approval process between the County and the State. Most plan amendments involve routine modifications of the program goals and budgets necessitated by the annual allocations adjustments without significantly changing the service delivery system.

Service Contract

According to the CDSS Guidelines, the contracted services must be procured and approved by the Board in accordance with California’s Administrative Code titled Manual of Policies and Procedures (MPP), Purchase of Services, Chapter 23-600; and with the federal government procurement standards in 45 Code of Federal Regulations, Subchapter A, Part 92, Subpart C, Section 92.36.

CHILD IMPACT

The recommended action impacts the Safe and Stable Families indicator as employment services will assist refugees in obtaining and maintaining employment which leads to self-sufficiency for the family providing a stable environment for children.

SENIOR IMPACT

The recommended action will have a positive impact on refugees who are sixty or older by providing aging related services to improve their overall wellness and quality of life thereby ensuring that they are valuable members of the community.

SUSTAINABILITY IMPLICATIONS

The recommended action balances the shared interests in public policy and programs and enhances social equity and safety by connecting refugees with mainstream services and employment opportunities to achieve self-sufficiency.

BACKGROUND

The Federal Refugee Resettlement Program was established by the Refugee Act of 1980. The purpose of refugee funds is to provide economic support and social integration services to refugees. Through these allocations for the last cycle (FFY2016-17 through 2018-19), the SSA Refugee Employment and Elderly Services Program helped 484 refugee families and individuals with the skills and support they needed to successfully obtain their first job in the United States; linked refugees aged 60 or older to mainstream services; and assisted them with preparing for and achieving citizenship.

CONSEQUENCES OF NEGATIVE ACTION

Failure to approve the recommended actions will result in SSA’s inability to continue providing refugee employment and elderly services.

STEPS FOLLOWING APPROVAL

The Clerk of the Board will follow usual procedures upon completion.

Meeting History

Aug 13, 2019 9:30 AM Video Board of Supervisors Regular Meeting
RESULT:APPROVED [UNANIMOUS]
MOVER:Cindy Chavez, Vice President
SECONDER:Susan Ellenberg, Supervisor
AYES:Mike Wasserman, Cindy Chavez, Dave Cortese, Susan Ellenberg, S. Joseph Simitian