The County of Santa Clara
California

Fiscal/Budget Item
97897

Approve Request for Appropriation Modification No. 19 - $318,000 transferring funds from the General Fund Contingency Reserve to the Technology Services and Solutions Department budget relating to Phase 1 of the Direct Assessors Interface Project. (4/5 Roll Call Vote) (Office of the County Executive)

Information

Department:Office of the County ExecutiveSponsors:
Category:Appropriation Modification (4/5 Roll Call Vote)

Attachments

  1. Printout
  2. F85 19 TSS Project Rev

Body

FISCAL IMPLICATIONS

There is a one-time impact to the General Fund of $318,000 in Fiscal Year (FY) 2019-20 as a result of using contingency reserve.

The adopted budget for the FY 2019-20 General Fund Contingency Reserve was $164,105,457.  The balance of this reserve as of August 13, 2019 was $164,105,457 indicating that $0 has been allocated for other purposes.  There may be additional pending actions that will impact this balance once they are approved and processed. Board policy 4.3 states that the contingency reserve should be 5% of general revenues net of pass-through revenue.  Since the use of contingency reserve impacts compliance with this policy, the midyear budget analysis may include a recommended action to replenish this reserve.

 

REASONS FOR RECOMMENDATION

As part of the FY 2018-19 Adopted Budget, the Direct Assessor Interface Project (Phase 1)   was allocated $266,600 based on initial cost estimates. It was subsequently determined that costs were underestimated and the Board approved an additional $318,000 for the project as part of the FY 2019-20 Adopted Budget. Due to an administrative oversight, the funding was not included in the FY 2019-20 Adopted Budget. Approval of this action would allow for the continuation of an implementation project

 

CHILD IMPACT

The recommended action will have no/neutral impact on children.

SENIOR IMPACT

The recommended action will have no/neutral impact on seniors.

SUSTAINABILITY IMPLICATIONS

The recommended action will have no/neutral sustainability implications.

BACKGROUND

The original request was created in October of 2017 because the TSS mainframe (MF) was nearing end-of-life. The MF is used for several critical property tax processes that produce output files for Department of Tax and Collections. What was unknown at the time, and estimated in the proposal, was the work required to replicate the work being done by the mainframe.

The original estimate assumed one full year of a contract developer and a half-year of a business analyst. Several months into the project, it was determined that additional funding  and resources were necessary to complete the scope of the work.

 

CONSEQUENCES OF NEGATIVE ACTION

The Department would not have necessary resources to complete the project.

STEPS FOLLOWING APPROVAL

Upon approval, it is requested that Clerk of the Board notify Wendy Collins and Terri Yeh from TSS and Mercedes Garcia from the Office of the County Executive’s Office of Budget and Analysis. 

 

Meeting History

Aug 13, 2019 9:30 AM Video Board of Supervisors Regular Meeting
RESULT:APPROVED [UNANIMOUS]
MOVER:Cindy Chavez, Vice President
SECONDER:Dave Cortese, Supervisor
AYES:Mike Wasserman, Cindy Chavez, Dave Cortese, Susan Ellenberg, S. Joseph Simitian