The County of Santa Clara
California

Agreement/Amendment
100014

Consider recommendations relating to State of California Homeless Housing, Assistance and Prevention grant funds.

Information

Department:Office of Supportive Housing (Office of the County Executive)Sponsors:
Category:Delegation of Authority

Attachments

  1. Printout

Multiple Recommendations

Possible action:
a. Approve delegation of authority to the County Executive, or designee, to submit Grant Application to the State of California relating to Homeless Housing, Assistance and Prevention grant funding allocated to the County of Santa Clara in the amount of $10,592,522 for period February 15, 2020 through June 30, 2025.
b. Approve delegation of authority to the County Executive, or designee, to negotiate, execute, amend, or terminate a funding agreement or agreements with the State of California relating to Homeless Housing, Assistance and Prevention funding allocated to the County of Santa Clara, in an amount not to exceed $10,592,522 and a contract term that starts no earlier than February 15, 2020, and ends no later than June 30, 2025, following approval by County Counsel as to form and legality, and approval by the Office of the County Executive. Delegation of authority shall expire on June 30, 2025.
c. Approve delegation of authority to the County Executive, or designee, to submit Grant Application to the State of California relating to Homeless Housing, Assistance and Prevention grant funding allocated to the Santa Clara County Continuum of Care in the amount of $11,433,719 for period February 15, 2020 through June 30, 2025.
d. Approve delegation of authority to the County Executive, or designee, to negotiate, execute, amend, or terminate a funding agreement or agreements with the State of California relating to Homeless Housing, Assistance and Prevention funding allocated to the Santa Clara County Continuum of Care, in an amount not to exceed $11,433,719 and a contract term that starts no earlier than February 15, 2020, and ends no later than June 30, 2025, following approval by County Counsel as to form and legality, and approval by the Office of the County Executive. Delegation of authority shall expire on June 30, 2025.

Body

FISCAL IMPLICATIONS

The recommended actions would have no impact on the County General Fund.  The recommended actions would enable the County to receive approximately $22 million in grant revenue from the State of California’s Homeless Housing, Assistance, and Prevention (HHAP) program, a one-time block grant enabling local jurisdictions to reduce and prevent homelessness through a coordinated regional approach.

If awarded, the County would receive HHAP funds from two separate allocations.  By formula, the State has allocated $10.6 million to the County of Santa Clara, and the State has allocated $11.4 million to the Santa Clara County Continuum of Care (CoC).  The CoC’s funds are administered by the County, the Administrative Entity for the CoC.  HHAP funds do not have a matching requirement.  The State would make HHAP funds available to the County as early as April 2020, disbursed as a single payment.  All HHAP grant funds must be fully expended by June 30, 2025.

REASONS FOR RECOMMENDATION

The County is currently using $17.5 million in Homeless Emergency Aid Program (HEAP) funds to support temporary shelter, homelessness prevention or supportive housing programs in Santa Clara County.  The County received the HEAP funds in February 2019 as part of SB 850, which was signed into law by Governor Edmund G. Brown, Jr. on June 27, 2018.  All HEAP funds must be fully expended by June 30, 2021.  The HHAP funds would enable the County to continue and/or expand programs to assist homeless individuals and families.  The recommended actions would allow the Administration to apply for HHAP funds, as well as enter into agreements with the State to accept and use grant funds.

Reason for request of Delegation of Authority

Although delegations of authority are discouraged except under certain circumstances, the requested delegations are necessary.  Per the guidelines of the HHAP Notice of Funding Availability (NOFA), the County must submit one application for the County’s funding allocation and another application for the CoC’s funding allocation.  The HHAP NOFA has a short turnaround.  The HHAP NOFA was released on December 6, 2019 and applications are due by February 15, 2020.

The delegations of authority would also enable the Administration to more flexibly coordinate applications with the CoC Board and the City of San José.  The City of San José’s HHAP allocation is $23.8 million.  While the County, the CoC and the City of San José must submit separate applications, the applications must demonstrate a coordinated, countywide approach to implementing shelter, services and housing for homeless persons.

CHILD IMPACT

The recommended action will have positive impact on children and youth who are experiencing or at-risk homelessness.  By statute, grantees are required to utilize at least 8% of HHAP program allocations for services that meet the specific needs of homeless youth populations.

SENIOR IMPACT

The recommended action will have positive impact on seniors who are experiencing or at-risk of homelessness.

SUSTAINABILITY IMPLICATIONS

The recommended action will have no/neutral sustainability implications.

BACKGROUND

On July 31, 2019, Governor Gavin Newsom signed AB 101 into law.  AB 101 (Chapter 159, Statutes of 2019) authorized the HHAP Program, a $650 million one-time block grant program designed to support regional coordination and expand or develop local capacity to address immediate homelessness challenges throughout the state.  HHAP funding is divided into three categories of eligible applicants: Counties, CoCs, and large cities (with populations over 300,000).  HHAP funding block grant allocations are determined using a formula, based on the eligible applicant’s proportional share of the state’s total homeless population, based on the U.S. Department of Housing and Urban Development’s (HUD) official 2019 Point-in-Time count.

HHAP is administered by the State’s Homeless Coordinating and Financing Council (HCFC).  HCFC also administers the State’s Homeless Emergency Aid Program (HEAP).  In February 2019, the Santa Clara County CoC received a $17.5 million HEAP award from the State, and HEAP funds are currently administered by OSH.

CONSEQUENCES OF NEGATIVE ACTION

If the delegation of authority to apply for the HHAP funding is not approved, the CoC would have to identify a different Administrative Entity and may not be able to access these State funds. If the delegations of authority regarding the HHAP agreements are not approved, the Administration would return to the Board for approval to enter into an agreement with the State in order to access the HHAP funds.

STEPS FOLLOWING APPROVAL

If DOA is approved, please notify Ben Kong and Kathryn Kaminski in the Office of Supportive Housing by February 12, 2020 via email.  The Administration is requesting expedited notification, as the HHAP grant application is due to the State by February 15, 2020.

Meeting History

Feb 11, 2020 9:30 AM Video Board of Supervisors Regular Meeting
RESULT:APPROVED [UNANIMOUS]
MOVER:Mike Wasserman, Vice President
SECONDER:Susan Ellenberg, Supervisor
AYES:Mike Wasserman, Cindy Chavez, Dave Cortese, Susan Ellenberg, S. Joseph Simitian