The County of Santa Clara
California

Agreement/Amendment
99419

Consider recommendations relating to amending Senior Nutrition Program agreements with nonprofits.

Information

Department:Social Services AgencySponsors:
Category:Agreement

Multiple Recommendations

Possible action:
a. Approve Second Amendments to Agreements with 15 agencies relating to providing congregate meals services increasing the maximum contract amounts by $518,406 from $3,496,870 to $4,015,276, with no change to the term of the Agreements, that has been reviewed and approved by County Counsel as to form and legality.
b. Approve First Amendment to Agreement with Portuguese Organization for Social Services and Opportunities relating to providing home-delivered meal services increasing the maximum contract amount by $20,416 from $84,000 to $104,216, with no change to the term of the Agreement, that has been reviewed and approved by County Counsel as to form and legality.
c. Approve First Amendment to Agreement with Yu Ai Kai Japanese American Community Senior Service of San Jose relating to providing home-delivered meal services increasing the maximum contract amount by $49,640 from $86,360 to $136,000, with no change to the term of the Agreement, that has been reviewed and approved by County Counsel as to form and legality.

Body

FISCAL IMPLICATIONS

There is no negative impact to the County General Fund as a result of the Recommended Action. Funding for these contracts are included in the Fiscal Year (FY) 2019-2020 Adopted Budget.

CONTRACT HISTORY

On November 30, 2018, the Social Services Agency (SSA) released the Senior Nutrition Program (SNP) Congregate Meals Request for Proposal (RFP) for FY 2018-19. On June 19, 2018, the Board executed the 15 resulting Congregate Meals contracts (LF: 91667). On August 14, 2018, one additional congregate meals contract was executed with the Santa Clara Valley Blind Center (LF: 92526), which is now known at Vista Center for the Blind and Visually Impaired.

On April 23, 2019, the Board delegated authority to the County Executive, or designee, to negotiate, execute, amend, or terminate Amendments with Agreement with nonprofit congregate meals providers through June 30, 2020, in an amount not to exceed $4,259,852. The FY 2019-2020 first amendments to the congregate meals contracts with nonprofits were executed under this delegation of authority.

Additionally, on June 18, 2019, the Board executed three home delivered meals contracts as a result of the Home Delivered Meals RFP. Two of the contracts are with nonprofit providers who also provide congregate meals, Yu Ai Kai Japanese American Community Senior Service of San Jose (Yu Ai Kai) and Portuguese Organization for Social Services and Opportunities (POSSO). In both nonprofit home delivered meals agreements, many of the staff are the same staff that provide congregate meals services.

On May 21, 2019, the Board received a report from SNP on Congregate Meals and Living Wage (LF: 96497) and augmented SNP’s budget by $630,743.21 to increase the congregate meals rate to $10.87 per meal and align congregate meals staff wages with the wage provision in the County’s Living Wage ordinance. Because the nonprofit congregate meals contractors needed time to determine how to align their staff salaries with living wage, there was insufficient time to prepare contracts at the increased per meal rate for FY 2019-2020 and present them to the Board for approval prior to June 30, 2019. Accordingly, the second amendments to the congregate meals contract with nonprofit providers are now being presented to the Board for approval.

However, the work of the home delivered meals staff is often indistinguishable from the congregate meals contract hours because the meals are prepared together and the same. Because of this, SNP is also presenting a recommendation to align the nonprofit home delivered meals contract staff hours with living wage.

REASONS FOR RECOMMENDATION

SNP is presenting the following agreements listed below the Board for approval. In addition to aligning the wages under the nonprofit congregate and home delivered meals contracts, these recommendations also add 13,456 congregate meals and 1,255 daily, hot home delivered meals. Besides increasing the congregate meal rate at all sites to $10.87, it provides meal-rate parity across for daily, hot home delivered meals at $16.00 per meal.

YMCA of Silicon Valley (YMCA) was unable to align its wages with living wage for FY 2019-2020 because its staffing levels are higher than other congregate meals providers. YMCA is a valuable part of the program because it is the only congregate meals provider in South Santa Clara County with sites in Morgan Hill and Gilroy. However, it plans to find additional private funding to enable it to maintain its current staffing levels and align its nutrition staff wages with living wage for FY 2020-2021.

Congregate Meals Amendments:

Nonprofit Congregate Meals Providers Aligning with Living Wage

FY20 Current Contract

Increase

After Amendment

Asian Americans for Community Involvement

$65,707

$7,431

$73,138

Billy De Frank LGBTQ Community Center

$13,942

$2,128

$16,070

Catholic Charities of Santa Clara County

$727,668

$150,811

$878,479

Community Child Care Council of Santa Clara County, Inc.

$197,989

$20,981

$218,970

Community Services Agency of Mountain View, Los Altos, & Los Altos Hills

$327,845

$34,283

$362,128

First United Methodist Church of Sunnyvale

$313,055

$32,768

$345,823

India Community Center

$197,693

$21,651

$219,344

Korean American Community Services

$126,683

$15,656

$142,339

La Comida de California

$477,244

$49,008

$526,251

Los Gatos First United Methodist Church

$122,954

$14,695

$137,649

Portuguese Organization for Social Services and Opportunities

$272,235

$28,586

$300,821

Self-Help for the Elderly

$136,117

$63,754

$199,871

The Salvation Army

$310,590

$54,038

$364,628

Vista Center

$19,809

$2,729

$22,538

Yu Ai Kai Japanese American Community Senior Service of San Jose

$187,340

$19,890

$207,230

Grand Total of These Amendments

$3,496,870

$518,406

$4,015,276

 

These fifteen congregate meals amendments add $518,406 in funding for a total $4,015,276. Combined with the YMCA agreement, the total of all nonprofit congregate meal agreements will be $4,467,794. This exceeds the delegation of authority up to $4,259,852 for FY2019-20 approved by the Board on April 23, 2019, so these contracts are being presented for consideration.

Home delivered meals amendments:

Nonprofit Home Delivered Meals Providers Aligning with Living Wage

FY20 Current Contract

Increase

After Amendment

Portuguese Organization for Social Services and Opportunities

$84,000

$20,416

$104,416

Yu Ai Kai Japanese American Community Senior Service of San Jose

$86,360

$49,640

$136,000

Grand Total of FY20 Nonprofit Home Delivered Meals Contracts

$170,360

$70,056

$240,416

 

These amendments increase: (1) Yu Ai Kai’s per-meal rate to $16.00 to allow them to align their wages with living wage and to provide parity with POSSO’s per-meal, and (2) augment POSSO’s agreement by 1,255 meals per year. Together, the home delivered meals amendments are being increased by $70,056 and for a total of $240,416. In addition, these amendments remove language stating that these contracts receive Older Americans Act funding.  This language was accidentally left in the agreements when the agreements receive only County General Funds.

CHILD IMPACT

The recommended action impacts the Children Living in Safe and Stable Family Environments indicator by helping to maintain positive outcomes for older generation family members.

SENIOR IMPACT

The recommended action will have a positive impact on older adults by providing additional meals across the County and by strengthening congregate meal providers that offer no cost meals providing 1/3 of the Recommended Dietary Allowance of nutrients, provide an opportunity to socialize, and offer linkages to other community resources.

SUSTAINABILITY IMPLICATIONS

The human and financial costs of chronic diseases in healthcare are rising at an alarming rate. Taking precautionary action through good nutrition may help prevent or reduce these conditions and related expenses and delay early institutionalization. Daily, hot home delivered meals further prevent early institutionalization by providing a daily visit in addition to the meal.

BACKGROUND

The purpose of SNP is to reduce hunger and food insecurity and to promote health and well-being of older adults by improving access to nutritious meals and supportive service. The mission and vision of the SSA is to provide resources and opportunities in a culturally responsive manner to enhance the quality of life in our community by protecting, educating, and empowering individuals and families.

In accordance with the Board of Supervisors’ Chapter 5 Policy, section 5.3.5.1, the Board of Supervisors (Board) is the only body that has authority to enter into contracts and issue solicitations on behalf of the County, unless contracting authority has been specifically delegated to someone other than the Board pursuant to state law, County Ordinance Code, resolution, or express action of the Board.

CONSEQUENCES OF NEGATIVE ACTION

Negative action will result in the Social Services Agency’s inability to augment the Congregate Meals Program and Home-Delivered Meals Program contracts. Without these amendments, the wages paid to contractors’ staff may not align with the Living Wage standard and 14,711 additional meals will not be available to older adults in Santa Clara County.

STEPS FOLLOWING APPROVAL

Upon approval, the Clerk of the Board should notify Jennifer Kelly and Vanessa Merlano from SNP.

Meeting History

Feb 11, 2020 9:30 AM Video Board of Supervisors Regular Meeting

Removed from the Consent Calendar at the request of President Chavez and taken out of order after Item No. 28.

One individual addressed the Board.

At the request of President Chavez and Supervisor Cortese, the Board directed Administration to report to the Board on February 25, 2020 relating to staffing and funding needs for the YMCA Senior Nutrition Program and the Viet Tu Te Senior Nutrition Program, an analysis of staff wages, and possible Board actions.

RESULT:APPROVED [UNANIMOUS]
MOVER:Cindy Chavez, President
SECONDER:Dave Cortese, Supervisor
AYES:Mike Wasserman, Cindy Chavez, Dave Cortese, Susan Ellenberg, S. Joseph Simitian

Transcript

Feb 11, 2020 9:30 AMVideo (Windows Media) MP4 VideoBoard of SupervisorsRegular Meeting

 

5:18 PMRecording was Paused