The County of Santa Clara
California

Agreement/Amendment
78104

Approve Agreement with ChargePoint, Inc., relating to providing Electric Vehicle Charging Equipment and Services in an amount not to exceed $3,000,000 for period September 15, 2015, through September 14, 2020, that has been reviewed and approved by County Counsel as to form and legality.

Information

Department:Facilities and Fleet DepartmentSponsors:
Category:Agreement

Attachments

  1. Printout
  2. Agreement with ChargePoint

Body

FISCAL IMPLICATIONS

There is no fiscal impact to the General Fund as a result of this action. Individual projects that may be performed under the terms of this contract would be funded from the approved annual budget, or as part of the recommended Capital Improvement Plan.

REASONS FOR RECOMMENDATION

During the FY 2016 Budget Workshop, the Board requested information related to the installation electric vehicle charging station infrastructure throughout various County facilities.  Approval of this Agreement is needed to support the adoption of electric vehicles into the County fleet, and is in the interest of the public as charging stations the County installs would be available for public use. The Agreement establishes a mechanism to acquire electric vehicle charging units and related services.

The Santa Clara Valley Medical Center is positioned to use this mechanism this fiscal year, and the Faculties and Fleet Department is currently developing an FY17 capital project to install charging stations at 18 County facilities.

On October 1, 2014, FAF issued a Request for Proposal (RFP) via the County’s solicitation management site, www.bidsync.com, seeking proposals for electric vehicle charging equipment and service.  A total of 49 registered Bidsync suppliers viewed the RFP. On October 14, 2014, an optional pre-proposal meeting was conducted in the FAF office, which was attended by seven County staff, representing FAF, VMC, and CCO Departments, and three potential proposers, representing two different companies.

The solicitation concluded on November 12, 2014, with a receipt of three proposals.  The evaluation committee, comprised of representatives from VMC, the Fleet Division, and FAF Administration, conducted a thorough review and evaluation of each proposal and determined that ChargePoint, Inc., a business based in Santa Clara County, possessed the expertise, resources, and equipment to fully provide all anticipated aspects of integrating electric vehicle charging equipment and the related services throughout County facilities.

CHILD IMPACT

The recommended action positively impacts the Every Child Safe, Every Child Health, Every Child Successful in Learning, and Every Child Successful in Life Indicators. Particulate matter pollution, contributed largely by internal combustion engine emissions, are particularly damaging to children as their respiratory systems are immature and are therefore more susceptible to respiratory illnesses.

SENIOR IMPACT

The recommended actions would have a positive impact on seniors.  Senior citizens are a population especially prone to existing respiratory and chronic illnesses, which are aggravated by particulate matter pollution, caused by internal combustion engine emissions.

SUSTAINABILITY IMPLICATIONS

The recommended actions would have a positive impact on sustainability.  The County’s investment in improving the accessibility of electric vehicle charging stations will provide a vital component for transitioning the County infrastructure to a zero-emissions transportation environment for County vehicles, employee commuters, and public visitors to County facilities.

BACKGROUND

Through a variety of programs and initiatives, the County of Santa Clara is committed to increasing energy efficiencies and reducing greenhouse gas emissions in order to reduce the negative impact on public health due to particulate matter pollution generated by traditional internal combustion engine vehicles.  Multiple strategies will need to be implemented through regulations, policies, and infrastructure for a successful wide-scale transition to a zero-emissions vehicle culture in the County.

CONSEQUENCES OF NEGATIVE ACTION

The Agreement would not be approved at this time.

STEPS FOLLOWING APPROVAL

The Clerk of the Board will notify Dave Snow and Leslie Harper of the Facilities and Fleet Department.

Meeting History

Sep 15, 2015 9:00 AM Video Board of Supervisors Regular Meeting
RESULT:APPROVED [UNANIMOUS]
MOVER:Cindy Chavez, Supervisor
SECONDER:Ken Yeager, Supervisor
AYES:Mike Wasserman, Cindy Chavez, Dave Cortese, Ken Yeager, S. Joseph Simitian