The County of Santa Clara
California

Report
89835

Receive report from the Office of the County Executive, Office of the Sheriff, Custody Health Services, and Facilities and Fleet Department relating to the updated status of jail reform efforts.

Information

Department:Office of the County ExecutiveSponsors:
Category:Report

Body

FISCAL IMPLICATIONS

This report is informational in nature and any future funding impacts will come to the Board separately.

REASONS FOR RECOMMENDATION

Overview

This quarterly report provides a status on jail reforms. Attached to this item are the presentation materials and updates for the Board’s information from Sheriff’s Office/Department of Correction, Health and Hospital System/Custody Health Services, Facilities and Fleet Department, and the County Executive’s Office. 

·        80 Summarized Recommendations

·        Presentation from County departments on progress that has been made since the Board’s last jail reforms study session on December 5, 2017. 

·        Capital Projects related to Jail Reforms

·        Update on Jail Diversion Initiatives

 

Master List of Recommendations

The Master List of Jail Reform recommendations contains 623 recommendations from 15 sources. On January 26, 2017, the FGOC (Finance and Government Operations Committee) completed its review of all the recommendations. The 623 recommendations were grouped into 80 Summarized Recommendation within 13 categories.

The following 32 (40%) Summarized Recommendations have been completed by the Sheriff’s Office, Facilities and Fleet, and Custody Health Services:

·        Suicide Prevention 5, 6, 7, 8, 9, and 10 (SUI 5-10 in Attachment)

·        Use of Force 3, 4, and 5 (UOF 3-5 in Attachment)

·        Inmate Classification 1, 2, 3, 4, and 6 (CLS 1-4, CLS 6 in Attachment)

·        Oversight, Reporting, and Organizational Accountability 5 (OVR 5 in Attachment)

·        Americans with Disabilities Act 2, 5 and 6 (ADA 2, 5, 6 in Attachment)

·        Grievances Policies and Procedures 1, 2, 3, and 4 (GRV 1-4 in Attachment)

·        Inmate Services 1 (ISV 1 in Attachment)

·        Custody Hiring, Staffing and Training 3 and 6 (HST 3, 6 in Attachment)

·        Staff Accountability 2 and 3 (STF 2,3 in Attachment)

·        Jail Facilities 1 (JAF 1 in Attachment)

·        Inmate Healthcare 1, 2, 7, and 8 (HLC 1, 2, 7, 8 in Attachment)

 

It should be noted that the Suicide Prevention Summarized Recommendations 6 through 10 are included in the management auditor’s proposed Custody Improvement Audit Plan for FY 2017-2018.

Reporting on Requests for Information

There are outstanding requests for information from the Board and Committees. A multi-departmental team tracks all requests for additional information on jail reforms. Some referrals require more time because they are based on implementations of certain processes, or require a longer time to assemble the requested information. At this time, the referral list contains 93 requests for information, and departmental staff have already responded to 70 of the 93 requests. Since the last study session, referrals from the Reentry Network are also tracked and coordinated as many of them are related to ongoing jail reform work and there is a need to ensure there is coordination among the departments working on these items. The outstanding requests for information will be reported to the Public Safety and Justice Committee or appropriate committee, and forwarded to the full Board for review.

As requested by the Board, the Administration has been working with staff from the Information Services Department to add functionality to the website so that it will be easy for the public to clearly see which Summarized Recommendations have been completed and to drill down for additional details about the specifics of the completed Summarized Recommendations. The intent of providing additional details is that the public may want to read more about what has been done and invested for each summarized recommendation.  The updated website can still be accessed using the existing URL:  www.sccgov.org/jailreforms

Also, there was a request for an updated status report on jail diversion initiatives, which is attached.

CHILD IMPACT

The recommended action will have no/neutral impact on children and youth.

SENIOR IMPACT

The recommended action will have no/neutral impact on seniors.

SUSTAINABILITY IMPLICATIONS

The recommended action will have no/neutral sustainability implications.

BACKGROUND

Continuous Action Taken on Jail Reforms

For over a year, a multi-departmental team has been meeting every 2-4 weeks to update the jail reform matrix for the FGOC’s and the Board’s review, discuss individual recommendations, and collaborate on assisting the Board and FGOC to prioritize and consolidate the recommendations. The team is made up of the Sheriff’s Office, County Counsel’s Office, Custody Health Services, Facilities and Fleet, County Executive’s Office, and the Board’s management auditors. There is also a monthly joint leadership team meeting with the administrators of these stakeholder departments to guide jail reform initiatives within custody and custody health. Finally, there is a bi-weekly meeting at the operational level regarding the day-to-day collaborative activities between the Sheriff’s Office and Custody Health Services.

Regularly updated versions of the Summarized Recommendations can be found at the Jail Reforms website www.sccgov.org/jailreforms, along with expert and commission reports, Board actions, and historical documents.

Sources within the Summarized Recommendations

The 15 sources of the Summarized Recommendations include:

·        Blue Ribbon Commission on Improving Custody Operations

·        Sheriff’s Jail Reform Plan

·        Commission on Status of Women 1

·        Moscone, Emblidge and Otis LLP

·        Department of Justice-National Institute of Corrections

·        Suicide Prevention Gap Analysis

·        Human Relations Commission

·        Zisser Report

·        Civil Grand Jury

·        Commission on Status of Women 2

·        Dental Gap Analysis

·        Healthcare Gap Analysis

·        Mental Health Gap Analysis

·        Jail Classification System Evaluation

·        Jail Diversion and Behavioral Health Subcommittee

These 80 Summarized Recommendations are the basis for Board review and include:

·        Numbered Summarized Recommendation

·        Action steps taken, and any new departmental updates indicated in red

·        Budget status

·        Source(s) of the Recommendation (for instance, Blue Ribbon Commission)

·        Responsible Department(s)

·        Tie to the individual numbered recommendation on the Master List of Jail Reform Recommendations

·        Date reviewed by FGOC and the Board

 

For example, the following table demonstrates a Summarized Recommendation from the Suicide Prevention category, and updates are provided in red

 

SUI 3

Modify doors and windows of designated suicide-resistant cells to increase visibility for staff, sunlight for the inmates, and minimize protrusions that could be used to commit suicide.

Steps Taken

On August 16, 2016, the Board approved a capital improvement project in the amount of $1.384 million for design and construction of suicide prevention measures at MJN and Elmwood. Part of this project includes replacing existing wooden and steel doors in the designated suicide resistant cells with large vision panel doors without protruding handles and beveled hinges.

Designs were projected to be completed by February 2017, but now construction is estimated to be completed by February 2019 in order to incorporate and evaluate the incorporation of ADA features in suicide prevention cells.

Budget Status

This summarized recommendation was budgeted for design and construction in August 2016 in the amount of $1.384 million.

Source Report(s)

Suicide Prevention Gap Analysis – Hayes

Responsible Department(s)

Facilities and Fleet

Master List Nos.

 

253-260, 297-299

Review Date

FGOC reviewed on August 26, 2016 and December 19, 2016

 


The table below includes a list of the 13 categories and the number of Summarized Recommendations for each category.

 

Category

# of Summarized Recommendations

Suicide Prevention

10

Use of Force

5

Inmate Classification Policies and Procedures

7

External Oversight, Reporting, Organizational Accountability

6

ADA (Americans with Disabilities) Facility and Programs

6

Programs

4

Grievance Policies and Procedures

5

Inmate Services

6

Custody Hiring, Staffing, and Training

6

Jail Culture and Environment

5

Staff Accountability

5

Jail Facilities

5

Inmate Healthcare

10

Total:

80

 

Ongoing Review of Jail Reforms

On January 26, 2017, the FGOC completed its review of all the recommendations. Following that, the FGOC received monthly reports through April 2017 from departments on updates to the Summarized Recommendations that showed the continuous actions being taken, as well as continuous report-backs on requests for information from FGOC and the Board.

Each year, there will be quarterly status reports on jail reforms to the full Board. The Board’s management auditors will be monitoring specific Summarized Recommendations as directed by the Board, and providing an annual audit report during one of the quarterly sessions indicated above.

 

Meeting History

Mar 20, 2018 9:30 AM Video Board of Supervisors Regular Meeting

One individual addressed the Board.

Vice President Chavez requested that Administration provide an off-agenda report to the Board on date uncertain relating to current program funding and future funding requests for gender responsive training and assessment.

Supervisor Cortese requested that Administration provide an off-agenda confidential report to the Board on date uncertain relating to capturing and maintaining inmate private medical and mental health information.

Supervisor Cortese requested that Administration provide an off-agenda report to the Board on date uncertain relating to expanding public interaction and communication regarding current and future jail reform efforts.

Vice President Chavez requested that Administration provide an off-agenda report to the Board on date uncertain relating to behavioral health teams in the jail, how many clients the teams serve, how long-term success and effectiveness will be measured, and the correlation between service dosage and with amount of resources and time expended.

Vice President Chavez requested that Administration provide an off-agenda report to the Board on date uncertain relating to protocols and practices whereby Custody Health Services informs the Office of the Sheriff staff about detainees' mental health and medical needs, and barriers to that process that have not been addressed.

Vice President Chavez requested that Administration provide an off-agenda report to the Board on date uncertain relating to the recruitment of the Director of Custody Behavioral Health Services, and changes that many need to be made to the hiring process.

Vice President Chavez requested that Administration provide an off-agenda report to the Board on date uncertain relating to screening tools and assessment processes with public safety partners; the timeline of redesign of the adult mental health system and how it is connected with the public safety and justice system.

Vice President Chavez requested that Administration provide an off-agenda report to the Board on date uncertain relating to denoting programming time and out-of-cell time in the jail; filling program availability particularly with women in custody; consideration of opportunities relative to group therapy regarding issues such as violence in the home, sexual assault, and, parenting and parenting practices; and, prioritization of other mental health issues.

RESULT:RECEIVED [UNANIMOUS]
MOVER:Cindy Chavez, Vice President
SECONDER:Ken Yeager, Supervisor
AYES:Mike Wasserman, Cindy Chavez, Dave Cortese, Ken Yeager, S. Joseph Simitian

Transcript

Mar 20, 2018 9:30 AMVideo (Windows Media) MP4 VideoBoard of SupervisorsRegular Meeting

 
11:35 AMCards on this item alone. The goal is to make hour that e keep those chamber a safe space for everyone to come and offer their comments. Whether their comments are popular or not. And I know sometimes when you're on the prevailing side and there's enthusiasm and wild applause it can feel like nothing but a positive thing but it can make it very hard fr somebody who's got a different point of view to step up to the microphone. That freedom of speech that was referenced not just for popular causes but for unpopular ones a well. So if it seems like we're trying to keep a little more order it's only because we want to make hour that there is truly a safe space for every point of view that microphone. That being said, it appears on my screen that all five mem of our board have voted.

11:36 AMMembers. And that takes us to our next set of items and this is the, uh, jail reform update we have number of items this one was to be heard no earlier than 1030, and we're well within that boundary. And so, um, let me ask Dr. Smith, uh, if you want to lead us into this or if youe going to turn to your capable staff.
11:37 AMI'm looking - - .
I'm right here.
Martha. deputy county executive who's going to coordinate the next nine issues. Deputy county executive i'd like the panel to introduce them isives tarting with the sheriff's office over here.
Good morning, president simitian, board of supervisors, and office of the county executive. I'm captain mike dotey and I oversee the training and compliance division of the sheriff's office. Today with m will be our custody bureau captain and collectively we wi be presenting the update on jail reforms for the last quarter. We will all be available at the end of the presentation to answer questions. Supv simitian: also with us is?
11:38 AMGood morning, captain tim davis over support services which covers a classification programs and records and booking. Is. Supv simitian: thank you, and.
Good morning, i'm captain - - I over see the administrative unit that covers all bureau policies.
11:39 AMThey to require individual action, the way the agenda is I structured. I'm going to suggest we March through them one by one, but we ought to give ourselves a lite latitude about questions that move between and among the different items because they're all part of the larger conversation about jail reform. So just for those who are tryi to follow our process.
So in March of 2016 the bod requested these quarterly study sessions for updates on jail reform efforts. This is the seventh study session. I will be picking up the presentation in each department will present what they've been working on. As you mention this item 10 report is an update on - - summarized recommendations on jail reforms and on agenda items 11 through 17 are reports and actions on other jail reform initiatives. So i'm going to go ahead and start talking about the status of the jail reform just kind of an over roux, and then we'll move on to funding for the reforms that the board has taken since our last meeting in december. Each department will talk about their accomplishments and future plans. As a reminder, there were 600 plus recommendations that have been grouped by topic into 80 summarized requisitations so that's how we're moving forward is with this 80. These include the actions taken by departments. The budget status. The source of the recommendation. The responsible department and the date reviewed. We were doing this to maintain an efficient easy to understand fully documented review process. It's not just the commission that provided these. They come from 15 different sources such as the sheriff's jail reform plan and the human relations commission. As noted on the slide, fgoc finished their review a year a and the board's been meeting quarterly on this since 2016. I'm just going to show the sli quickly as a reminder these are the categories I just mention working with the impacted department, the board's management auditors developed these categories that allowed the board to conduct a more efficient review of the recommendations. It's not just custody issues, it's also healthcare and facilities as well. This slide I do want to take moment to pause. This gives you a chance to absorb it. 38 of the 8 summarized recommendations 38 of the 80 summarized recommendations are complete. This is a significant milestone based on the work done by the representatives in chambers today. I also want to note that the board directed their management auditors to audit these as th get completed and so the management audit team has five of the suicide prevention recommendations on their work plan for this current fiscal year. This is just a quick reminder where we've been. The board approved these jail reform recommendations two years ago. There have been monthly reports to fgoc, as well as quarterly reports to the board. We're also tracking referrals from these meetings and providing information to the various boards and committees. Between these quarterly updates there's obviously a lot of w going on in the departments but I also want to know there are weekly and monthly meetings going on at all levels of organization between sheriff's office, health and hospital, ceo office, and county council to address these on going reform initiatives.
11:43 AMThis slide is information on the jail reform's website which was updated last November and based on the last study session, we were asked to show which summarized recommendations have been completed and and so the blue box on the bottom right hand corner of this slide has that functionality that we worked with isd to create so that the public can easily see which recommendations have been complete and also to see the status of them. The website is updated regularly to show what is going to be board and committees in terms of the jail reforms, and also what actions are being taken. This next slide shows the different recommendations by categories and it is the part of the website where the public can access each of these categories for updated information. And then these next two slides cover the actions, the funding and actions that the board has approved since the last study session on February - - sorry, on December 5, 2017. They include approval of a pre-qualification package for correctional facility improvement projects in agree with cgl companies for consult - - organizational structure and the extension of extra help hours for vmc and custody help. They also include an amended salary ordinance for the classification of the director of custody behavioral health services and the transfer of funds for elmwood and main jail suicide prevention barriers project. And then this next slide covers the other recommendations to the community recidivism - - the approval of recommendations relating to the new jail replacement facility approval of actions to establish an office of correction and law enforcement monitoring and also a budgetary augmentation for custody health as part of mid-year and then an amendment for san jose state for in custody education services. With this slide ending I am handing the presentation over to captain dotey and the sheriff's office.
11:45 AMThank you. as we continue here, i'd just like to reiterate that this overview is a high level overview and it only covers a portion of the work that the sheriff's office has completed as part of the overall jail reform program. In regards to our custody hiri staffing and training, the personnel, backgrounds, and recruiting division continue to aggressively recruit and identify the most qualified candidates to be correctional deputies for our office. They is have made significant headway and there are currently 14 correctional deputy vacancies within our department. We currently have 21 recruits in the academy, and the variance there between the 14 and 21 is to take into account upcoming vacancies that will be created by the time they graduate so that we can complete those numbers. Custody, hiring of staffing regarding our training the sheriff's office has cup completed the use of force - - the trainings begain February and we are slated to be completed by april, and we're conducting an 8-hour block of training to include two hours of gender responsiveness training. Four hours of mindfulness training, and two hours of suicide prevention training. I'd like to highlight the specifics within each one of these blocks of training just for your reference. Our mindfulness training program is training for all staff with our custody bureau that focuses on mindfulness practices, awareness, resiliency, and is really focused on the psychological signs and stress of employees working in a custodial environment May encounter. Our suicide prevention program is identifying factors precipitating factors and protective factors related to suicide elements within our custodial environment. The isolation as well as understanding the damage over using various methods within the custodial environment for restraining purposes. Risk factors and what to look for in that area to keep or inmates safe. Our general responsiveness of two hours focuses on the fast-growing segment of women in our criminal justice system and women in our facilities this particular program exposes the key principles of gender responsiveness and trauma informed for the women in our custody. We are thankful to the probation department who have been able to assist us that we've been ae to adapt and implement into our adult custodial set. Julia is also helping with the instruction of the course which has allowed us to stay on track. Our mindfulness training has h exceptional reviews so far and we are happy to say that s clara county sheriff's office is the first california law enforcement agency to implement a mindfulness-based wellness and resiliency program to deputies within a custodial environment. As a result of the lead that e have created in california, the company that we have contracted with, are currently in discussions with, los angeles county sheriff's department and the california department of corrections to implement the similar program within those organizations. I would like to share with you couple of quotes. As we strive to bring this training to our staff within the facilities it's just a constant balance to insure that it's effective, and that we are putting the right instructors and the right content in front of our employees and that the information they're walking away with the recent mindfulness class. It was unexpected and we would love the department to have more training on the subject. The second one, this was fantastic training, the best training course i've ever had and the third one this was e to have a subject about our well-being as deputies so it's certainly making an impact and should be done by april. Collaboration and partnership has been instrumental to carry this out. Next quarter which will begin in May and end in july, we wile providing two hours on the new lgbtqi policy and four hours of force option simulator training. But also to continually reinforce the activate body-worn cameras pursuant to the surveillance policy and departmental policy on that equipment. In February and march, deputy from the sheriff's office she's our lgbtqi advocate and also provided an overview training on the new lgbtqi policy to our deputies within squad meetings to insure that they're aware of the policy prior to us rollg out the formalized training. At this point i'd like to pass it over to captain hoyt.
11:52 AMThank you. today I want to highlight our new lgbtq policy. We are very proud of this policy, not only because it is groundbreaking, but also because we are setting precedence in te country by implementing a policy that accomplishes guidelines from intake to reentry. Identifies by individual gender and expression. The policy implements tracking of both birth assigned sex, and gender identity information. Inmates now have the opportunity to express their desired pronoun and name preference which May be used during daily routine interactions. The policy insures all inmates are treated individually and housing decisions are made on a case by case basis with a balance of safety, security, and preference. Sheriff who works as a case manager to lgbtqi population to insure appropriate housing, access, and services. At intake, inmates who identify as lgbtqi are provided with a statement of preference form, which documents the preferred name and pronoun, who they prefer to be housed with, men, women, or other gendered individuals, and who they prefer to search them if they do not identify as male or female. If an lgbtqi inmate requires housing in a dorm that does nt align to their preference due to security concerns, the inmate May be placed in a single cell, but they will receive equitable cell time. We do not place lgbtq inmates in solitary confinement. This quarter we also continue work with gary rainy who is completing our organizational culture assessment. This effort has taken a tremendous mount of data collection to insure an accura depiction of the organization. We will receive a final report soon and gary bile here to present his report on April 3. After he will finalize the - - I will now pass it on to captain davis.
11:54 AMMorning again, captain tim davis, I over see classification, and as part of the classification or implementation of the new classification tool, sheriff's office conducted site visits ad evaluated procedures of. Insure it is based on an objective and custody behavior process. For example, on international women's day, the sheriff's office began a pilot with the female population to give them security designation of either high, medium, or low. This change in the security designation has already resulted in the female operation receiving - - time at the elmwood facility. Another benefit to having the security level designations is custody staff have discretion to create additional program groups when necessary rather than having the groups pre determined for them, and being more restrictive. To begin the high, medium, low pilot, many of the inmates were assessed by classification due to having prior issues with one another. These inmates were assigned to the same housing unit at times which was prohibiting them from programming together. The reassessments were conducted in an attempt to resolve any previous issues between the inmates. As a result, several restrictionses were removed. Multiple inmate recreation groups were eliminated, and the end result was that they collectively had a lot more program time. So far we is have seen the largest increases in out of time for medium and high inmates. By having fewer security levels, it also allows inmates increased opportunities to remain in their housing units, even if their behavioral issues are minor ones, which will also allow for continuity of programs and services. At the last quarterly update, the sheriff's office committed to having all inmates under the gfa tool and process. All inmates are now being reassessed every 60 days with the jfa tool. Confusion May come in at times because we still have 400 inmates or so who received their initial assessment prior to the jfa tool. Therefore inmates must be manually tracked for their 60 day reviews. This is a significant work load for the staff to maintain but e file it is important to insure due process and transparency for all inmates. Some inmates at the jail tend to have a higher security level and are sentenced to longer sentences. It is understandable that a majority of those inmates that are - - under the old classification initial assessment would be housed at main jail. Classification staff complete 30 day reviews for max kment security inmates in an attempt to down class as many inmates as possible. We have continued to audit the assessments and 60 day reviews to insure consistency and adherence to the tool. At this time, I will now pa over to captain eric taylor. At the main jail we look for ways to continue inmate services. Chalk board walls on the sun decks so we can resume the themed competition. The next themes will be cesar chavez day, followed by easter. It's a little bit difficult because one is on a Saturday and the other is on a Sunday followed by celebration of spring and celebration of new beginnings. The sheriff's office has been working on a revision of the inmate rule book and we expect this to always be an on going project. Once we have tablets, updates can be done in realtime, but f now we'll is are to send the new books to the county printer in April and then just print updates and addendums as needed. The new inmate rulebook is in size 16 font and would be written at a sixth grade learning level as recommended by the county executive ada expert. Now that we have an ada unit, they can also assist inmates who are unable to read so that ty can learn about the information contained in the rule book. Like our current inmate rule book, it will be translated into three languages; english, spanish and vetful ease. In addition to reworking existing sections like programming and classification, the revised rule book will add sections on ada, lgbtqi resources, grievances, custody input forms, and reentry. Once we have an updated version of the inmate rule book we wl present the revised draft to the inmate advisory council at their next meeting in April on April April 30. Program time, facility cleanliness, up keep, clothing, commissary, and medical sun is concerns. Inmates from the advisory council meetings are posted on the bulletins. Other news as release of holiday care packages, commissary, and program time hours are played o the inmate information bulletins weekly. Now i'll pass it on to captain chris of the elmwood facility.
12:00 PMGood morning, i'm captain christopher, i'm the elmwood complex commander. I'd like to highlight some o the elmwood sustainability unit, and the things that we've got going on there. This is a a co-ed unit compris of male and female inmates. They help to identify, design, and implement projects to enhance the atmosphere and living conditions at the elmwood complex. Inmates with an interest in basic gardening, carpentry, and sustainability projects can opt into this unit. They're all made up of levele inmates at this time. Featured on this slide are examples of some of the projec that were completed this quarter. Many of the projects that have been completed or are in the works are an effort to create n additional outdoor space and for inmates to be able to relax and meditate in those areas. We're also proud to announce partnership with a salvation army for the summer. Agreed to sponsor a summer camp for children whose parents complete our parenting program. As part of the sheriff's fiscal year 2018-2019 budget proposals we submitted a request to conduct a gender needs assessment. This would include a review of all jail opations to insure y are gender responsive. It would also include a review of the justice continuum -t a all points including diversion, pre-trial, custody, probation, and reentry that meet the needs for the females in custody. Supv simitian: I think we have a question from supervisor chavez. Supv chavez: thank you. You talk almost as fast as I to make sure I understand this, what you're saying is we currently don't have money in the budget to do the gender responsiveness work or we do is have it and now you're able to spend it?
12:02 PMTony, would you be able to comment on that?
Presently the sheriff's office has money for the training but not the assessment. And what the captain was referencing was a budget request as part of this upcoming budget year for the assessment. Supv chavez: thank you. One request I would make as a follow-up from the meeting as it relates to gender responsiveness, frankly i'm just a little surprised because I felt like we'd been working on this for awhile. I thought it was money that had been put in the budget previously because it had been such a high priority. In fact, what I thought the problem was that we hadn't spent the money because we didn't he the right consultant partner. What would be helpful for me t understand and apologize geeze if it's in the report, I do not see it broken out this way of what is currently funded aligned with what your request for funding is. I'm kind of looking at tony and melanie. Thank you, supervisor.
12:03 PMSorry for talking so fast, i'll slow it down. Given the complex components o that assessment, supervisor, we anticipate the gender needs assessment will be a long-term initiative. Will require development of that leadership team, and we will successfully conduct that assessment. At this time that is going to conclude the sheriff's office section. I'll hand it over to custody health services.
12:04 PMGood afternoon, again, supervisors. It's matt - - the executive director for custody health services. The first two bullets go together. We're seeing preliminary numbers where the wait time and intake booking with the addition of our two-tier screening system start to now approach with our preliminary numbers approach theway wait time wheeze - - times we had previously which allow officers to get back on the street sooner. In the future ihood have azione as we vet the numbersis and make sure everything is coming in the data ports correctly wehood have a solid set of numbers to tell y exactly what the time is. So far the preliminary numbers seem to be moving towards it, towards previous numbers. For the third bullet, the number of behavioral health teams we've increased it from 9 to 10. If you remember we originally had sanction 12 teams. We slowed that down a little bt to make sure we had a solid assessment of what the teams were doing and where they were applying the behavioral health teams as far as the housing units. We added the tenth team to ad little more flexibility since we've got a lot of done truck construction going on between ourselves and movement of inmates. We are put in a team to concentrate a little bit more some of the more maximum housi units. So is and I think it was a addition. We have some solid folks that we've hired for those position fourth bullet, we're continuing to take a look at what the nes are for the inmates as far as healthcare is concerned for both medical and mental health. Continuously looking at both the future for the new jail and trying to adapt our current resources to make sure that we're providing a solid medical and mental health intervention. To that is the last point whe we are continuously working with current state of fleet multiple meetings where all three of the entities are working together as well as getting our input experience with health length t move towards the new jail management system that's being put in. That concludes my section. Supv simitian: thank you.
12:07 PMTony in.
Of the 62 projects listed, 50% have not been complete. Next slide, please. Get back to the board by eay this year. We have 40% complete right now. When sun deck is complete and we're just waiting for the final part of the fcc modifications they requested. Surveillance cameras are - - all cameras are in except for in pods 4a and 5a, where we're jt waiting for the cell project to complete before we put in the last pieces of cameras so t system is being tested now and being commissioned.
12:08 PMSuicide prevention designs are complete. The permanent systems for the barriers have been installed now. They have been repackaged with ada portions of the work to minimize impact to the housing. Working with matt and his group on custody health furniture moves and permanent fixes on the second floor. Recent projects added there's two items left to pick up on d need to be complete. Design for barracks two designed ask completed that should meet most of the ada needs for minimum camp.
12:09 PMSo with that concludes our presentation and we'll take questions on item 10. Supv simitian: thank you very much, we do have one card, colleagues, from susan bassy on item number 10. And then we'll go to board members for comments and questions. Colleagues, many of these items supervisor chavez and I have seen or heard before so much of the benefit of this presentation and the opportunity to participate is for members of the public obviously to sun shine what the conversation has been and for other members of the board. If we don't lean in on some items it's not for lack of interest, I suspect, but simply because we've had the opportunity to hear the items.
12:10 PMYou May recall earlier from the meeting that Mr. Scott largent made comments about the pimping out of the poor, and scott largent is very clearly a jail reform activist. And has been very involved with the board of supervisors from before and after your election based on his experiences in the jail. I would like you all to kn that when he was making his public comments that are always critical of the sheriff's department and the jail reform efforts, his phone was taken from this room. So now i'm asking you he wi file a report, but i'm asking you to give him the same protection that you would if your phones would taken from this room during a public meeting. His phone was taken from the back part of the room, you now have state of the art security cameras which the sheriff's department is in charge of, and there should be a full investigation to consider if that was something retaliatory and if his phone is being improperly accessed in violation of our federal privacy laws. The pimping out of the poor, ad today I heard the report and t efforts of these groups of people started in 2014 and whi that's noble, while their efforts were going on, patrick mesute, who was a disbarred loyal, committed suicide. That is now causing you to put up a suicide barrier, which we consider a little bit like letting closing the barn door after the horse has gotten out. Michael tyree was also beaten during the period of time while you were talking about how to make our yales safer. While you're spending a lot of time talking about how to keep women safe in jails you're nate talking about the police officer whose are engaging with women in our communities every kay, and the training and the compliance by the training that should be done by the sheriff's department. In the report, there are many gaps and you have a long way o go, and you are causing liability for the county and those are not in the report, ad sheriff smith is not present to listen to what going on. Supv simitian: thank you for your comments. We have no other cards from speakers on this item, item number 10. We do have cards for speakers n other portions of the study session today. All right, supervisor yeager, to be followed by supervisor cortese. Supv yeager: thank you all for the great work that you've been doing. It's wonderful to see so many of our goals being achieved. Dr. Hoyt, maybe focusing on your report just a little bit, i'm pleased to see that our policies around transgender housing have been finalized. Just to make sure that I understand the new policies correctly, I was wondering if you could walk through the process from intake to housing for our transgender inmates. When they come in, there are four ways that they can identify. Either they self-report, or the law enforcement agency, the arresting agency identifies to us, or through past medical records. At that point the arrestee's given - - . Supv yeager: it's difficult, I know.
12:14 PMIs given the statement of preference form that they fill out and we take with the information on that form that's what we use to give to classification. Supv yeager: however the inmate classifies is what the sheriff's department is going to agree toment, is that correct?
Yes, how they identify. correct. Supv yeager: if you can continue on with the steps, if you don't mind as far as conducting strip searches, physical exams, what happens after that or during that process.
There's special criteria for strip search not everybody gets strip searched. If they fit that criteria, th they will be, um, the strip search will be conducted by a staff member of the same gender that the arrestee identifies as. Supv yeager: okay.
There are no physical exams that are conducted. Supv yeager: under what circumstances ka transgender inmate be housed with the population that they identify with. Um, so, a transgender inmate depending on their sexual identity then will be housed with that population or. . .
12:15 PMYes, it will be housed with that population. Supv yeager: okay, and, um, so again my understanding is that they won't be placed in protective custody and they won't be kept in isolation; that correct? Even though they might have single cell.
That's correct. they May be placed in protective custody depending on the circumstances. However, we have transgender in that population also so they will be with others of the s population and no confinement. Supv simitian: supervisor cortese? Supv cortese: thank you, president simitian. Just two questions. One of them is on the implementation of the mental health and suicide risk u assessment, particularly the mental health and the medical. How this is possibly a questi for counsel, if I just put it out there and whoever has the expertise to answer it can answer it - - how are we, um, working through privacy issues in getting that information available at intake. I'm glad it's available at intake. I'm not in any way critical f it. But it's just been such a challenge for us in other agen endeavors in the county to try to, in the past at least, to to breakthrough this issue of how we can more readily utilize medical mental health data as we're dealing with students in intervention situations, youth, and probationary situations on and on and on. I'm glad you evidently have been able to figure that out, i'm just wondering what, you know, what the magic was there.
12:17 PMWe actually had a request from supervisor simitian for a competency report that we're preparing now so we should have that report soon. I don't have a date for you, but it will be coming forward and we will be going towards it at fgoc, present it to - - . Supv simitian: if you can in addition to putting that on the agenda, make a point of distributing the report to the non-fgoc supervisors offices concurrently, I think we can get access to it by remember to l up the agenda and study that particular item. It's also helpful to get a manila envelope with a confidential report and it gets opened up immediately and looked at because it would be usefo me in terms of the other work we're doing through the fgoc committee and trying to further in is so many other areas. M glad whatever that report's going to say that you figure figured it out. On the approved jail reforms website, this could be a question for county exec or anybody who wants to take a stab at it. I sometimes feel - - first of all, website's great from what I see here. I haven't gone on it yet, I probably could have done that before the meeting. I have extreme difficulty getting wi-fi in this room, which is an isd issue if isd s listening, getting very frustrated about that. That said, the question I have is in some ways it feels like when we have a great website like this it's a little bit e a tree falling in the forest. If nobody is there or nobody is present to it, it just doesn't have any impact at all. This is perhaps a larger question about what we're doing. We've had, in terms of getting information out externally to the community, of letting people know how information is available. I suspect, I you know, could easily be contradicted by data that says we've had a large number of hits to this website but if we haven't, I think it bolsters the argument that we need to do so much more heren terms of what, you know, we referred to in the past in this chambers as branding and external communication. I think and i'm going to pause for the answer to the question in a moment, but I know that supervisors go out to community meetings and let people know especially when they ask, what's been going on with yale - - jl reform. This is a great tool. I'm quite sure the sheriff in her office encountered the same, um, situations and because they have such an external presen, including some of you at the dius. The concern is we're reaching 30, 60, 20 at a time when , you know, the fact that this is probably one of the top three priorities in the county right now and all the publicity and all the commissions and all the public input there's been thus far, there seems to be a way o get this work proactively out into the community. I'm just wondering what - - .
12:21 PMIf I could start - - . supv cortese: martha, if you want to respond to that. I don't think it's isolated to this issue. I readily admit that i'm making a value judgment here in terms of our overall information out as a county, not just here. So please don't feel i'm making an ad mom number attack of t people who are working on this.
What we've done so far wi this website when it first launched we went ahead and did a press release. Since then, any community meetings we attend, we get the word out, it's on the powerpoint slide. When the website was revamped we announced a public meeting and did a press release as well. We can look at data on things like hits and things like that; but those are the efforts so far. Supv cortese: I didn't hear the last sentence.
12:22 PMWe can look at data of of hits and things like that, but we haven't done that so f. Supv cortese: that's okay. I'm trying to ask a broader question and maybe it also merits an off-agenda report to the board from the county executives office. Where are we at in terms of continuing to expand our reach in terms of public interaction. I struggle to label what i'm talking about because if you call it branding people criticize us for what they think that means. If you call it basic public communication that May be an under statement but I know we' invested in consultants in the past. To me those folks and organization as we've invested in to do that kind of work probably should be at discussions like this as part the team so they can say and n that you know everything that we've accomplished, here's, here are the folks that are responsible for guiding us and consulting us as to how to gt that message out in the community.
12:23 PMWe'll come back with an off-agenda memo to let you know what's been going on. We've been working at multiple levels, not making as much progress as i'd like, but making progress. Supv cortese: thank you for that. Supv simitian: just before we let this subject go, let me n in and say obviously it's a ws away and we want to address the issues you raised now, eventually the hope is that if we adopt the ordinance that is later in our packet we will have the benefit of having a community correction law enforcement monitoring committee, and part of the reason for having that community committee is not only to be the recipient of information, but to be a link between our county the rest of the county government and the rest of the our residents to try and facilitate that communication and create a greater degree of public awareness. If we take action today, that's a way's off. Supervisor chavez, your light is on. Supervisor cortese you're get? Thank you. Supv chavez: because we have had the benefit of all of these presentations i'm just going to put some of my requests for information on the record so that they can be shared with my colleagues who are not part of fgoc and i'm going to start, matt, with your team. That is to better understand how many clients, teams are serving, how are we going to be long-term measuring our success and that way we know how effective the dosage is to the amount of resources to the amount of time. I would like the board, and if this has to come off-agenda or through a confidential memo, fine, although i'm not sure w it would - - . I would like to better understand the protocols and practices where by custody health informs the sheriff's staff about detainees mental health needs and conditions. I know there have been discussions about the challenges to that. I'd like to know if we have overcome those challenges, and if we haven't what specific barriers there are so that we can is ask county council to evaluate those barriers. If offline you can give just recruitment update on the director of custody of behavioral health services and recognizing this is such a hard time to hire these specific talented people but what i'm wanting to understand is whether or not there are any changes that need to be made in that jb hiring that will make it easier for us to get the betts pers we can to do that work. In addition to that, i'm very interested in getting the screening tool and assessment process with our public safety partners unveiled, what the timeline of that is, and what the roll out of that is particularly related to the booking changes we'll make hadding. I'd be very interested in my colleagues having that. Finally on this, on this section, I do want to just - - I have a lot of concerns about whether or not we're using the right solution to address specific challenges. For example, I know that there's an adult, a redesign of the adult mental health system that connects directly to this so better understanding the timeline of that redesign. I know you've got some consultants you feel very excited about, and how the redesign actually connects to our public safety and justice system are going to be very important I think for the board to understand and for the public to understand. And then those are the big a I wanted to make hour got covered under this particular number. And that is that there's a lot of work that has been done around classification and programming and training and I just wanted to say how much appreciate that from all the staff. I know this is moving a big ship is and we're saying do more a do it faster so I want to just acknowledge that. I also just want to better understand when we're describing program time how we denote program time versus out of cell time and in particular i'm interested in that because i'm still interested in how we're filling program availability time particularly with females who are in custody. And in the times that I visited the jail and had conversations with women who have been in custody or who are currently in custody a number of them have raised the issue of opportunities for group therapy around particular issues of violence in the home, sexual assault and even group therapy around parenting and parenting practices. I want to know whether or not that is something that you're considering it's on the rada whether or not you've done se assessment and evaluation that has pre ortized other mental health issues. The program time availability from you all. I think the group therapy question is something that needs to be worked out from a cus safety perspective, but also from a what's available perspective. I wanted to put that out there because i've talked a little bit about that. I'm not sure i'm accurate about that being a priority, but that is is the number one issue tt people talk to me, or women in particular speak to me about and their fames. Thank you for this and keep up the good work, all of you. Supv simitian: other comments, questions, or requests for information? If not, i'm going to ask the clerk to please post the voteling panel on our screens and i'm going to go back to panel before we actually cast the vote on these items. Yes, sir.
12:30 PMMy apologies, captain taylor, main jail, I neglected to mention that we're also in the process of establishing a pilot program to bring increased educational opportunities to our maximum cuter inmates that are housed at the main yale facility supv chavez: thank you. I'm going to move that with also just asking staff to follow up on information requests raised by the board. Supv simitian: noted and incorporated. We have a motion by chavez, a second by yeager we'll ask all members to please vote on the screens. Supv cortese: i'm having trouble bringing that voting screen up. [ no audible dialogue ] it could be a moment or two so i'm going to for the record clearly into the microphone indicate that we have a motion to approve item number 10 as contained in our published agenda with additional requests for information. And that comes from - - . Supervisor chavez. And seconded by is supervisor yeager. I now see that all votes have been cast electronically so we'll ask you to please post the vote on the screen above. And that measure does pass 5-0. Supervisor chavez, I know you had some folks who were waiting patiently. What would you like to do? Supv chavez: if we can just take the next - - let me ask, victo are they downstairs? Why don't we do this. Let's take the next presentation and then we'll veer off for that item. If that's okay. Supv simitian: all right. I think supervisors, just to translate that conversation between supervisor chavez and myself, we're going to move forward with item number 11 which is next.

12:34 PMObjection after 11, we will go to 24, and back to the study session and pick it up at the next item. For now, please stay put those of you who are part of item number 11 because we are going to take item number 11 next.
This is a quarterly joint report back on the projects related to jail reform,. Just briefly, the jail management system project this is the one that tracks and reports inmate management such as bookings, programs, to improve overall jail operations. The anticipated go live is still April 2019. They're currently doing the implementation planning system designs. There are a number of projects being monitored.