There are no fiscal implications associated with the Committee’s receipt of Surveillance Technology Use Policies.
REASONS FOR RECOMMENDATION
On June 21, 2016 (Item No. 180), the Board of Supervisors (“Board”) unanimously approved final adoption of the Surveillance-Technology and Community-Safety Ordinance, which became effective July 21, 2016. County departments prepared draft Surveillance-Technology Use Policies for existing technology (“Policies”) and preliminarily submitted those draft Policies to the Board of Supervisors in 2017. At the request of Finance and Government Operations Committee (FGOC), departments have worked with the Chief Privacy Officer and the Office of the County Counsel to make revisions to the draft Policies.
The FGOC considered the following 18 draft Policies at its August 23, 2018 meeting and provided input relating to potential additional edits and clarifications. Administration and the Office of the County Counsel made additional edits and clarifications to 15 of the 18 Policies. A clean version of all 18 Policies is attached. A redlined version is also attached for the 15 edited Policies, showing the edits made between the August and September FGOC meetings. The Office of the County Counsel has approved the Policies as to form and legality. In addition, the proposed Policies have been posted for public access and consideration on https://www.sccgov.org/sites/ceo/srtup/Pages/home.aspx.
· Countywide - Badge/Password-Access Technology for Multifunction Printer/Copying Machines
· Countywide - Computers and Mobile Phones with Audiovisual Recording Capabilities
· Countywide - Facility Access Control Technology
· Facilities and Fleet Department - Security Cameras and Collected Data within the Facilities and Fleet Department
· Facilities and Fleet Department - Telematics, A Vehicle Fleet Management Tool
· Clerk of the Board of Supervisors - Audiovisual Recording Devices
· Consumer & Environmental Protection Agency - Audio Recorders
· Consumer & Environmental Protection Agency - Digital Cameras
· Consumer & Environmental Protection Agency - Vector Control System Campus Security Cameras
· County Communications - 9-1-1 Audio Recording System
· County Communications - Video Cameras Used for Facility Security
· Department of Child Support Services - ExacqVision Video Security System
· Department of Parks and Recreation - Aerial Cameras and Global Positioning System Technologies
· Department of Parks and Recreation - Closed-Circuit Cameras
· Department of Planning and Development - Audio Recorders
· Department of Planning and Development - Digital Cameras
· Finance Agency - Security Cameras
· Technology Services and Solutions - Security Cameras
Since the impact of adopting these Policies may be subject to the meet and confer process with County labor organizations, following FGOC consideration and direction, the Labor Relations Department will provide notice of the updated draft Policies to the labor organizations, and, when requested, will meet with individual labor organizations over the potential impact of the Policies. Thereafter, Policies will be presented to the Board of Supervisors for consideration.
The recommended action will provide parents, caregivers, and youth with information about surveillance technologies that may be used by the County.
The recommended action will provide seniors and/or those who care for seniors with information about surveillance technologies that may be used by the County.
The recommended action will have no/neutral sustainability implications.
On June 21, 2016 (Item No. 180), the Board unanimously approved final adoption of the Surveillance-Technology and Community-Safety Ordinance, which became effective July 21, 2016. County departments with existing surveillance technology as of July 21, 2016, drafted a Policy for each technology. Consistent with the Ordinance, each draft Policy is required to specify the purpose, authorized and prohibited uses, information/data that can be collected, data access, data protection, data retention, public access, third-party data sharing, training, and oversight mechanisms.
The Board received the draft Policies at its January 10, 2017 (Item No. 21) and April 11, 2017 (Item No. 22) meetings. One additional draft Policy for existing technology was submitted to the Board on May 9, 2017 (Item No. 16). Following preliminary submission to the Board, the Labor Relations Department provided notice of the proposed departmental Policies to the labor organizations, and, when requested, conducted, meet and confers with individual labor organizations over the potential impact of the Policies.
At the August 10, 2017 (Item No. 5) FGOC meeting, Administration submitted a status report on the Policies, including the status of meetings with labor organizations. FGOC requested that Administration submit the completed policies to FGOC in order to provide a forum for public and Committee discussion, prior to submittal to the Board of Supervisors.
Seventeen proposed Policies were submitted to the September 14, 2017 (Item No. 7) FGOC meeting. FGOC requested that Administration and County Counsel work with departments to clarify and revise the draft Policies prior to further FGOC discussion.
Administration and County Counsel anticipate returning to each FGOC meeting through November 2018 with additional updated draft Policies from other County departments.
CONSEQUENCES OF NEGATIVE ACTION
The Committee would not receive the proposed Surveillance Technology Use Policies for discussion.