Approval of the recommended actions will result in a reduction in the State/Federal Budget Impact Reserve. This reserve was established at $18.3 million in the FY 2014 Approved Budget, but has been reduced to $540,274 based on Board actions subsequent to July 1, 2014. Approval of the Request for Appropriation Modification will further reduce this reserve to $470,274.
REASONS FOR RECOMMENDATION
At the Board of Supervisors February 25, 2014 meeting (Agenda Item No. 10), on a motion by Supervisor Cortese, the Board of Supervisors directed the Administration to provide funding options to support the Annual July 4th Community Event in Downtown San Jose sponsored by the Rotary Club of San Jose to match contributions by the City of San Jose in the amount not to exceed $70,000 to enable the Rotary Club to meet its overall goal of $200,000, with the recommended allocation.
Staff researched several options for possible funding, but determined that the use of discretionary General Fund resources in the State/Federal Budget Impact Reserve was the most reasonable funding option.
State/Federal Budget Impact Reserve - Although this reserve was originally intended to allow for flexibility to address impacts from State and Federal budget actions, the reserve is funded with discretionary General Fund resources and may be used for any public purpose the Board determines is necessary or advisable.
If approved by the Board of Supervisors, the Administration would:
1. Confirm a matching contribution by the City of San Jose, and
2. Execute an Agreement for Services between the County of Santa Clara and the Rotary Club of San Jose to assure that the County’s contribution of $70,000 is allocated to outreach, prevention, and education regarding the threat to public safety and personal safety that the illegal purchase and use of illegal fireworks represents ($20,000) and to support the community event, including adequate police and fire services as well as logistics and operational expenses ($50,000).
The following table reflects allocations from the State/Federal Budget Impact Reserve approved by the Board of Supervisors to date.
Status of State/Federal Budget Impact Reserve
Reserve Supported by Ongoing Resources
Reserve Supported by One-time Resources
FY 2014 State/Federal Budget Impact Reserve at July 1
F85#036 Pay for Success
F85#062 Sequester Eviction
F85#086 ADO Investigator
F85#042 HEARTH Collaborative
F85#039 CEMA Agreement
F85#094 SEIU Agreement
F85#110 CIR Agreement
F85#112 Exec Salary Ordinance
F85#119 CCAA Agreement
F85#117 CBO Augmentation
F85#115 SSA SEIU Agreement Impact
Total Board-Approved Modifications
FY 2014 Current Modified Budget
Contribution to Rotary Club for July 4th Community Event
FY 2014 Remaining Reserve
Other funding options considered by staff include:
Park Charter Fund - The Park Charter requires that the monies in the Park Charter Fund be used for “the acquisition, development, or acquisition and development of real property for county park purposes and for the maintenance and operation of county parks.” A contribution to the Annual July 4th Community Event in Downtown San Jose does not appear to meet the criteria described in the Park Charter and staff does not recommended using Park Charter funds for the proposed contribution to Rotary Club of San Jose.
Central Fire Protection District (Santa Clara County Fire Department) -The District is empowered to provide services for fire protection, rescue, emergency medical (including advanced life support), hazardous materials, emergency response, and functions necessary for the prevention of fire and for the protection of life and property from fire. While the District has an interest in assuring that the public is educated and aware of the dangers of illegal fireworks, the District must also assure that expenditure of all District funds meets the needs of District residents who pay for the District services through local property taxes. Because the July 4th Community Event serves a much broader County demographic than the Central Fire Protection District, staff does not recommend using District funds for the proposed contribution to Rotary Club of San Jose.
Public Health Department - The Public Health Department includes programs and services for injury prevention and public health education that may be a reasonable source of funding for the $20,000 educational component of the proposed contribution to the Rotary Club of San Jose. However, recent Board action at the FY 2014 Mid-Year Budget Review reduced the budget for this department by $500,000, significantly reducing the department’s financial flexibility to absorb new, unplanned expenditures. Staff does not recommend further impacting the department’s budget for the proposed contribution to Rotary Club of San Jose.
The recommended action will have no/neutral impact on children and youth.
The recommended action will have no/neutral impact on seniors.
The recommended action will have no/neutral sustainability implications.