The County of Santa Clara

Approved as Amended
May 13, 2014 9:00 AM

Accept report from the Office of the County Executive relating to a staffing plan and financial resources for the Santa Clara County Bail and Release Work Group.


Department:Office of the County ExecutiveSponsors:



Final approval of this recommendation by the Board of Supervisors will not require an increase in the current fiscal year budget because current year costs will be absorbed within existing departmental appropriations.  However, approval of the recommendation will require an increase in the FY 2015 appropriation. The creation of an unclassified Senior Management Analyst is estimated to cost $133,612 annualized in ongoing funds.  Additionally, one-time FY 2015 costs for consulting services and related expenses are $175,000.  The total estimated General Fund impact for the 18-month period is $374,468.


At its meeting on February 25, 2014 (items 11 and 16), the Board of Supervisors approved the creation of the Santa Clara County Civil Detainer and Public Safety Release Adjudication Work Group (“Work Group”).  As part of the Board’s action (item 11(d)), the Board made a referral to Administration “to determine and report through the Public Safety and Justice Committee a staffing plan and the financial resources necessary to ensure the Work Group is able to complete its work in a timely and comprehensive manner.”  This report is a response to this referral.

There are numerous costs associated with the creation of a Brown Act body tasked with developing, analyzing, and exploring issues related to the criminal justice system.  In particular, the Work Group has an orientation towards data gathering and analysis.  We anticipate that the majority of costs associated with data collection will be borne within County departments’ existing budgets.  Likewise, the Clerk of the Board will provide staffing support to the Work Group for Brown Act purposes within its current budget.  Administration is committed to providing support within established budgets to the extent possible, without degrading the Work Group’s ability to succeed.

However, to be able to support the Work Group in a meaningful fashion, additional resources will be needed.  At this time, Administration recommends that the Board authorize the following resources for the Work Group:

1.     One Unclassified Senior Management Analyst: An 18-month unclassified Senior Management Analyst would have primary responsibility for coordination of staffing related to the Work Group.  This individual would be responsible for the formation of technical subgroups to examine specific datasets for analysis and would have primary responsibility for dealing with departmental experts and non-County experts on the relevant questions for inquiry.  This individual would also be able to provide dedicated and ongoing staffing support and coordination for the Work Group.  The 18-month term is timed to coincide with the 18-month timeline of the Work Group.  Administration examined and concluded that Senior Management Analyst is the appropriate classification for the responsibilities and duties required.

2.     One-time Funds for Expert Consultant and Miscellaneous Needs:  It is also anticipated that the Work Group will need the support of expert consultant resources related to data analysis during certain stages of the process.  It is difficult to forecast the specific needs and exact dollar amounts this early in the Work Group’s formation; however, Administration believes that it is prudent to set aside $150,000 over the 18-month anticipated life of the Work Group for these purposes.  At the end of the project, any unused amounts would be returned to the General Fund.  In addition, Administration believes that it would be necessary to set aside $25,000 in Object 2 (services and supplies) funding over the 18-month period for miscellaneous needs in establishing the Work Group and implementing the staffing plan.  Similarly, any unused amounts would be returned to the General Fund.

At this time, based on the proposed scope of work, timeframe, and available information, we believe that these staffing and financial resources will be sufficient for the Work Group.  However, as work progresses, adjustments may need to be made depending on the progress made by the Work Group and unforeseen developments that might occur.


The recommended action will have a positive impact on children and youth by providing the Work Group with necessary resources to assist in the improvement of public safety within the County.


The recommended action will have a positive impact on seniors by providing the Work Group with necessary resources to assist in the improvement of public safety within the County.


The recommended action will have no/neutral sustainability implications.


At its November 5, 2013 meeting, the Board requested that the Office of the County Executive provide a report “relating to a proposed composition for a community working group and development of an 18-month timeline to conduct a comparison of current practices and outcomes with those of other counties that adopted the Trust Act, and additional reports through PSJC on an ongoing basis during the study period. 

On February 25, 2014 (items 11 and 16), the Board approved the creation of the Santa Clara County Civil Detainer and Public Safety Release Adjudication Work Group.  The Board’s approval included action related to the composition, general work plan, and scope of work.  In addition, the Board made two referrals to Administration: one regarding a staffing plan and another regarding the selection of the community members of the Work Group.

Detailed information concerning the Work Group and related referrals can be found under the reports for Agenda Items 11 and 16 from February 25, 2013, which are attached herein.

This report responds to the referral related to a staffing plan and financial resources.


The Work Group would lack sufficient resources to complete its mission.

Meeting History

Apr 16, 2014 2:00 PM Video Public Safety and Justice Committee Regular Meeting

Added to the consent calendar at the request of Vice Chairperson Chavez.

MOVER:Cindy Chavez, Vice Chair
SECONDER:Mike Wasserman, Chairperson
AYES:Mike Wasserman, Cindy Chavez
May 13, 2014 9:00 AM Video Board of Supervisors Regular Meeting

Supervisor Chavez noted that the Committee recommendation for the Bail and Release Work Group was to accept all six community members who applied for group membership, increasing the number of community member positions by one.

MOVER:Cindy Chavez, Supervisor
SECONDER:Ken Yeager, Supervisor
AYES:Mike Wasserman, Cindy Chavez, Dave Cortese, Ken Yeager, S. Joseph Simitian


Apr 16, 2014 2:00 PMPublic Safety and Justice CommitteeRegular Meeting


2:03 PMOn today's agenda. I don't see any speaker cards so that completes particular portion. Item three is approval of the consent agenda. Supervisor chavez.
2:04 PMThank you. I wanted to recommend for consent item six which is a civil detainer staffing plan, item seven, the adult reentry plan unless they want to present and number 14 unless they want to present so I wanted to give anybody here to brag a little otherwise you're fine.
You're on? okay. for items seven and 14 anyone that made the time to present --
So we will do six and seven and ask about 14 later in the meeting.
Well, then we won't approve it now on consent.
Yeah. we will do six and seven.
And leave 14 on the calendar and item four approval of the minutes is already in the consent so without further discuss and objection.
2:05 PMSo moved.
Passes nam nam and for the record that is items items four, six and seven and we now move onto item five and county executive are you starting us off or james. James william our deputy county executive.
Good afternoon. item five is our roll back related to the nominations process to fill the community slots on the public safety work group. As the committee will recall at the lat meeting I provided an update about the process. We went out and solicited interested parties. We had six individuals apply for the five community slotos the work group. We did note that the requested positions did not concerned well with the five -- cord spond with the slots so we remember that the committee suggest that the board remove the specific designations. Other than that the information is in the packet and it's really up to the committee how to proceed to forward these to the full board for appointment.
2:06 PMThank you for the clear and clean report. Supervisor chavez.
So I will move the recommendation with the addition of allowing -- since we had six apply instead of five remove the number and have all six and I would like them to pick one representative instead of the two and the only other thing I wanted to add I wanted to change the long name to people can remember -- slash, not be bitter with me about and use "bail and work release group" just to make it simples.
2:07 PMThat all sounds fine to me.
Thank you. any other comments, questions?
Yes, who else is on the committee besides the five people or six people that are listed here?
So that was -- that's a good question. We had a long list that we probably didn't include here.
James, could you answer that m.
Sure. there was a long list approved by the board back on February 25. That list includes supervisors chair, county counsel, district attorney, sheriff, chief of correction, probation, trial services, public director. Representative from the police chief's association. The superior court and the chief chief executive officer of the superior court and that was items number 11 and 16 from the February 25 meeting.
2:08 PMAny further questions or concerns, issues? okay. The motion made and seconded and that passes and I think that covers a and b, correct?