There is no fiscal impact associated with receipt of this report.
REASONS FOR RECOMMENDATION
The Board of Supervisors (Board) directed the Social Services Agency (SSA) to report to the Board (8/29/2017 Board Meeting, Agenda Item #18, ID# 87558) regarding the County’s ability to become a Child Care Resource and Referral (R&R) provider through the California Department of Education’s (CDE) process.
California Department of Education Request for Application: CDE staff recently described the R&R provider-selection process to SSA as follows: Requests for Applications (RFA) for CDE-contracted services are issued when new funding becomes available. If a current contractor relinquishes its contract, or CDE terminates a currently funded organization, CDE would issue an RFA to its existing contractor pool to select a replacement, in order to “transfer the program to another agency as soon as practicable.” (See 5 CCR section 18024(d).) Contractors in that pool have other CDE-funded child development programs. CDE staff advised SSA that CDE would exhaust this process before CDE would consider initiating an RFA to recruit a new contractor.
The current CDE list of R&R contractors by county (see attachment) is composed of nonprofit organizations, County Offices of Education, and County Superintendents of Schools. No counties are on CDE’s list of R&R contractors.
County as a Child Care R&R Provider: The County could lawfully become a R&R provider if CDE selected the County as a result of a CDE Request for Applications Process, but CDE staff has advised SSA that this would not occur until after CDE’s contract with the currently funded organization ends, and after CDE has then sought applications from other current CDE contractors to determine if a replacement contractor could be identified from CDE’s existing contractors. Title 5 of the California Code of Regulations, beginning at Section 18000, describes the process through which CDE contracts with providers to provide R&R services. Section 18240 through 18249 describe the service requirements applicable to R&R service providers. According to information posted on CDE’s website, eligible applicants for funding consist of “Institutions of higher education, local educational agencies, nonprofit organizations, other organizations or agencies.”
As a participant in any process to secure an R&R designation, the County would need to demonstrate the ability to effectively provide child care R&R services to the public and, if selected, would need to ensure the appropriate infrastructure to do so (e.g., child care provider database, access to child care provider licensing information, software required to match child care requests with appropriate and available providers, etc.). The County would also need to build the necessary pool of experienced and knowledgeable staff capable of assisting families with child care decisions.
California Department of Education Audit Status of Current Resource & Referral Agency: In response to a recent inquiry with CDE staff, SSA was informed that CDE is in the process of conducting a fiscal audit of the local R&R contractor. No definite completion date is available at this time.
The recommended action will have no/neutral impact on children.
The recommended action will have no/neutral impact on seniors.
The recommended action will have no/neutral sustainability implications.
CONSEQUENCES OF NEGATIVE ACTION
The Board of Supervisors would not receive the report it requested.
STEPS FOLLOWING APPROVAL
The Clerk of the Board shall follow the usual process for this type of legislative file.