The County of Santa Clara
California

Report
92970

Receive updated Surveillance Technology Use Policies for various departments' existing surveillance technologies and provide direction to Administration relating to submission of the updated policies to the Board of Supervisors for receipt and/or approval. (Office of the County Executive)

Information

Department:Office of the County ExecutiveSponsors:
Category:ReportProjects:Surveillance Technology

Attachments

  1. Office of the Assessor - Digital Cameras Used to Assess Property Surveillance Use Policy (August 2018)
  2. Office of the Assessor - Digital Cameras Used to Assess Property Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  3. Office of the Assessor - Video Cameras in the Assessor's Office Surveillance Use Policy (August 2018)
  4. Office of the Assessor - Video Cameras in the Assessor's Office Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  5. Office of the County Counsel - Digital Audio Recorders Surveillance Use Policy (August 2018)
  6. Office of the County Counsel - Digital Audio Recorders Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  7. Office of the County Counsel - Digital Cameras Surveillance Use Policy (August 2018)
  8. Office of the County Counsel - Digital Cameras Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  9. Office of the County Counsel - Network Server Camera Surveillance Use Policy (August 2018)
  10. Office of the County Counsel - Network Server Camera Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  11. Office of the County Executive - Digital Cameras Surveillance Use Policy (August 2018)
  12. Office of the County Executive - Digital Cameras Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  13. Office of the County Executive Equal Opportunity Department - Audio Recorders Surveillance Use Policy (August 2018)
  14. Office of the County Executive Equal Opportunity Department - Audio Recorders Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  15. Office of the County Executive Office of Emergency Services - Situational Awareness Tools Surveillance Use Policy (August 2018)
  16. Office of the County Executive Office of Emergency Services - Situational Awareness Tools Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  17. Office of the County Executive Reentry Resource Center - Security Cameras Surveillance Use Policy (August 2018)
  18. Office of the County Executive Reentry Resource Center - Security Cameras Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  19. Procurement Department - Audio Recorders Surveillance Use Policy (August 2018)
  20. Procurement Department - Audio Recorders Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  21. Registrar of Voters - Security Cameras Surveillance Use Policy (August 2018)
  22. Registrar of Voters - Security Cameras Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  23. Office of Pretrial Services - Global Positioning System Electronic Monitoring Devices Surveillance Use Policy (August 2018)
  24. Office of Pretrial Services - Global Positioning System Electronic Monitoring Devices Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  25. Office of the Medical Examiner-Coroner - Digital Cameras Surveillance Use Policy (August 2018)
  26. Office of the Medical Examiner-Coroner - Digital Cameras Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  27. Office of the Public Defender-Alternate Defender - Digital Audio Recorders Surveillance Use Policy (August 2018)
  28. Office of the Public Defender-Alternate Defender - Digital Audio Recorders Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  29. Office of the Public Defender-Alternate Defender - Digital Cameras Surveillance Use Policy (August 2018)
  30. Office of the Public Defender-Alternate Defender - Digital Cameras Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  31. Probation Department - Electronic Monitoring Program Devices Surveillance Use Policy (August 2018)
  32. Probation Department - Electronic Monitoring Program Devices Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  33. Probation Department - William F Ranch Video Security System Surveillance Use Policy (August 2018)
  34. Probation Department - William F Ranch Video Security System Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  35. Roads and Airports Department - Airport Noise and Operations Monitoring System Surveillance Use Policy (August 2018)
  36. Roads and Airports Department - Airport Noise and Operations Monitoring System Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  37. Roads and Airports Department - Facility Security Camera Systems Surveillance Use Policy (August 2018)
  38. Roads and Airports Department - Facility Security Camera Systems Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  39. Social Services Agency - Telephonic and Voice Recording Equipment Surveillance Use Policy (August 2018)
  40. Social Services Agency - Telephonic and Voice Recording Equipment Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  41. Social Services Agency - Video Security Cameras Surveillance Use Policy (August 2018)
  42. Social Services Agency - Video Security Cameras Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  43. Office of Pretrial Services - Electronic Alcohol Monitoring Devices Surveillance Use Policy (August 2018)
  44. Office of Pretrial Services - Electronic Alcohol Monitoring Devices Surveillance Use Policy (Redlined Since Preliminary Submission in 2017)
  45. Public Comment

Multiple Recommendations

a. Office of the Assessor - Digital Cameras Used to Assess Property
b. Office of the Assessor - Video Cameras in the Assessor's Office
c. Office of the County Counsel - Audio Recorders
d. Office of the County Counsel - Digital Cameras
e. Office of the County Counsel - Network Server Camera
f. Office of the County Executive - Digital Camera
g. Office of the County Executive - Equal Opportunity Department - Audio Recorders
h. Office of the County Executive - Office of Emergency Services - Situational Awareness Tools
i. Office of the County Executive - Office of Reentry Services - Reentry Resource Center Security Cameras
j. Procurement Department - Audio Recorders
k. Registrar of Voters - Security Cameras
l. Office of Pretrial Services - Electronic Alcohol Monitoring Devices
m. Office of Pretrial Services - Global Positioning System Electronic Monitoring Devices
n. Office of the Medical Examiner-Coroner - Digital Camera
o. Office of the Public Defender - Digital Audio Recorders
p. Office of the Public Defender - Digital Cameras
q. Probation Department - Global Positioning System and Radio Frequency Devices
r. Probation Department - William F. James Ranch Video Security System
s. Roads and Airports Department - Aircraft Noise and Operations Monitoring System
t. Roads and Airports Department - Facility Security Camera Systems
u. Roads and Airports Department - Telematics Technology
v. Social Services Agency - Call Center Phone Recording
w. Social Services Agency - Security Cameras

Body

FISCAL IMPLICATIONS

There are no fiscal implications associated with the Committee’s receipt of Surveillance Technology Use Policies.

REASONS FOR RECOMMENDATION

On June 21, 2016 (Item No. 180), the Board of Supervisors (“Board”) unanimously approved final adoption of the Surveillance-Technology and Community-Safety Ordinance, which became effective July 21, 2016.  County departments prepared draft Surveillance-Technology Use Policies for existing technology (“Policies”) and preliminarily submitted those draft Policies to the Board of Supervisors in 2017At the request of the Finance and Government Operations Committee (“FGOC”), departments have worked with the Chief Privacy Officer and the Office of the County Counsel to make revisions to the draft Policies.

The following draft Policies are under consideration as part of this report.  Prior to submission to FGOC, draft Policies are reviewed by the Chief Privacy Officer, and are approved by the Office of the County Counsel as to form and legality.  Following approval by the Office of the County Counsel, proposed Policies are also posted for public access and consideration on https://www.sccgov.org/sites/ceo/srtup/Pages/home.aspx.

·        Office of the Assessor - Digital Cameras Used to Assess Property

·        Office of the Assessor - Video Cameras in the Assessor's Office

·        Office of the County Counsel - Audio Recorders

·        Office of the County Counsel - Digital Cameras

·        Office of the County Counsel - Network Server Camera

·        Office of the County Executive - Digital Camera

·        Office of the County Executive - Equal Opportunity Department - Audio Recorders

·        Office of the County Executive - Office of Emergency Services - Situational Awareness Tools

·        Office of the County Executive - Office of Reentry Services - Reentry Resource Center Security Cameras

·        Procurement Department - Audio Recorders

·        Registrar of Voters - Security Cameras

·        Office of Pretrial Services - Electronic Alcohol Monitoring Devices

·        Office of Pretrial Services - Global Positioning System Electronic Monitoring Devices

·        Office of the Medical Examiner-Coroner - Digital Camera

·        Office of the Public Defender - Digital Audio Recorders

·        Office of the Public Defender - Digital Cameras

·        Probation Department - Global Positioning System and Radio Frequency Devices

·        Probation Department - William F. James Ranch Video Security System

·        Roads and Airports Department - Aircraft Noise and Operations Monitoring System

·        Roads and Airports Department - Facility Security Camera Systems

·        Roads and Airports Department - Telematics Technology

·        Social Services Agency - Call Center Phone Recording

·        Social Services Agency - Security Cameras

 

Since the impact of adopting these Policies may be subject to the meet and confer process with County labor organizations, following FGOC consideration and direction, the Labor Relations Department will provide notice of the updated draft Policies to the labor organizations, and, when requested, will meet with individual labor organizations over the potential impact of the Policies. Thereafter, Policies will be presented to the Board of Supervisors for consideration.

CHILD IMPACT

The recommended action will provide parents, caregivers, and youth with information about surveillance technologies that may be used by the County.

SENIOR IMPACT

The recommended action will provide seniors and/or those who care for seniors with information about surveillance technologies that may be used by the County.

SUSTAINABILITY IMPLICATIONS

The recommended action will have no/neutral sustainability implications.

BACKGROUND

On June 21, 2016 (Item No. 180), the Board unanimously approved final adoption of the Surveillance-Technology and Community-Safety Ordinance, which became effective July 21, 2016.  County departments with existing surveillance technology as of July 21, 2016, drafted a Policy for each technology.  Consistent with the Ordinance, each draft Policy is required to specify the purpose, authorized and prohibited uses, information/data that can be collected, data access, data protection, data retention, public access, third-party data sharing, training, and oversight mechanisms. 

The Board received the draft Policies at its January 10, 2017 (Item No. 21) and April 11, 2017 (Item No. 22) meetings.  One additional draft Policy for existing technology was submitted to the Board on May 9, 2017 (Item No. 16). Following preliminary submission to the Board, the Labor Relations Department provided notice of the proposed departmental Policies to the labor organizations, and, when requested, conducted meet and confers with individual labor organizations over the potential impact of the Policies.

At the August 10, 2017 (Item No. 5) FGOC meeting, Administration submitted a status report on the Policies, including the status of meetings with labor organizations.  FGOC requested that Administration submit the completed policies to FGOC in order to provide a forum for public and Committee discussion, prior to submittal to the Board of Supervisors.

Seventeen proposed Policies were submitted to the September 14, 2017 (Item No. 7) FGOC meeting.  FGOC requested that Administration and County Counsel work with departments to clarify and revise the draft Policies prior to further FGOC discussion. 

Administration and County Counsel anticipate returning to each FGOC meeting through September 2018, and each Board meeting from August through December 2018, with additional updated Policies from other County departments. 

CONSEQUENCES OF NEGATIVE ACTION

The Committee would not receive the proposed Surveillance Technology Use Policies for discussion.

 

Meeting History

Aug 23, 2018 1:00 PM Video Finance and Government Operations Committee Regular Meeting

One individual addressed the Committee.

Held to date uncertain at the request of Chairperson Simitian.

RESULT:HELD [UNANIMOUS]
MOVER:Cindy Chavez, Vice Chairperson
SECONDER:S. Joseph Simitian, Chairperson
AYES:S. Joseph Simitian, Cindy Chavez

Transcript

Aug 23, 2018 1:00 PMFinance and Government Operations CommitteeRegular Meeting