The County of Santa Clara
California

Agreement/Amendment
100735

Approve Fourth Amendment to Agreement with Metropolitan Planning Group relating to planning/land use management and review consultant services to process Stanford Community Plan amendments, increasing the maximum contract amount by $129,888 from $1,276,952 to $1,406,840 and extending the agreement for a 12-month period through March 31, 2021, that has been reviewed and approved by County Counsel as to form and legality.

Information

Department:Department of Planning and DevelopmentSponsors:
Category:Agreement

Body

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FISCAL IMPLICATIONS

There is no new net impact to the County General Fund as a result of this action. The Amendment to complete the updates to the Stanford University Community Plan will be funded by the Departments increased appropriations for contracts through the Fiscal Year (FY) 2019-20 Mid-Year Budget Review approved by the Board on February 11, 2020. Stanford University will not be invoiced for any portion of this Amendment.

 

CONTRACT HISTORY

On April 17, 2018, the Board approved a single source agreement with Metropolitan Planning Group (M-Group) for planning/land use review consultant services relating to Stanford University’s proposed General Use Permit (GUP), including updates to the Stanford University Community Plan, in the amount of $350,000 for the period April 17, 2018 through June 30, 2019. (Please refer to linked Legislative File 90818 for further information regarding this Agreement.)

 

On December 18, 2018, the Board approved the First Amendment to the Agreement with M-Group relating to planning/land use review consultant services to process the Stanford GUP increasing the maximum contract amount by $439,032. The First Amendment included an expanded Scope of Work due to the complexity of the Stanford GUP and a term extension from June 30, 2019 through December 31, 2019. (Please refer to linked Legislative File 94527 for further information regarding the First Amendment to the M-Group Agreement.)

 

On August 27, 2019, the Board approved the Second Amendment to the Agreement with M-Group for planning/land use review consultant services to process the Stanford GUP increasing the maximum contract amount by $487,920 due to more robust community engagement, public hearing, and response to comments processes than anticipated. (Please refer to linked Legislative File 98013 for further information regarding the Second Amendment to the M-Group Agreement.)

 

On December 17, 2019 the Board approved the Third Amendment to the Agreement with M-Group for planning/land use management and review consultant services to process Stanford Community Plan amendments, extending the agreement for a six-month period through June 30, 2020. (Please refer to linked Legislative File 99605 for further information regarding the Third Amendment to the M-Group Agreement.)

 

REASONS FOR RECOMMENDATION

The Department requests to amend the terms and funding of the Agreement with M-Group to allow M-Group to complete amendments to the Stanford University Community Plan (SCP or Community Plan), which were originally prepared in tandem with conditions of approval for a General Use Permit application submitted in November 2016 by Stanford University. On November 1, 2019, Stanford University withdrew this GUP application; processing of the SCP amendments ceased at that time.

The Community Plan is a component of the County General Plan that provides oversight policies for development on the Stanford campus. The proposed SCP amendments included updates to the Community Plan that are applicable to development under the existing General Use Permit (2000 GUP) as well as future modifications to the GUP.

On February 11, 2020, the Board of Supervisors approved a Referral (Supervisors Simitian and Chavez; please refer to linked Legislative File 100343) to the Administration requesting to move forward with specified items related to implementation and update of the Community Plan and 1985 Land Use Agreement. The Referral requests the Administration complete the updates to the SCP, and evaluate designation of a future school site, extension of the Academic Growth Boundary, and other changes as originally proposed in the processing of the GUP application. Additionally, the Board directed the Administration to evaluate measures to address graduate student affordability and complete a Municipal Services study that includes an evaluation of childcare and other municipal services needed at Stanford University, as outlined in the current SCP (https://www.sccgov.org/sites/dpd/DocsForms/Documents/SU_CP.pdf).

The Department and M-Group have developed a scope of work to complete the SCP amendments, and execution of the Fourth Amendment to the M-Group Agreement would allow this effort to resume. As the principal project management consultant throughout the recent GUP process, a continued engagement with M-Group would result in the highest level of history, familiarity, and continuity associated with amending the Community Plan.

The Department is currently evaluating additional consulting services needed to complete the graduate student affordability and Municipal Services studies and will return to the Board in the future with subsequent consultant agreements and requested funding to support this work. The Department will also report to the Housing, Land Use, Environment and Transportation (HLUET) Committee quarterly on the progress of these studies and overall SCP updates, as requested in the February 11, 2020 Referral. 

 

CHILD IMPACT

The recommended action will have no/neutral impact on children and youth.

 

SENIOR IMPACT

The recommended action will have no/neutral impact on seniors.

 

SUSTAINABILITY IMPLICATIONS

The recommended action will have no/neutral sustainability implications.

 

BACKGROUND

In November 1999, Stanford University applied for the 2000 GUP, to replace a 1989 GUP. Together with the Stanford Community Plan, the 2000 GUP set forth the maximum campus development potential for the next two decades. The Board approved the 2000 GUP in December 2000.

 

In November 2016, Stanford University applied for the recently withdrawn GUP, to replace the 2000 GUP. Together with the Stanford Community Plan, the since-withdrawn GUP would have governed maximum campus development until approximately 2035.

 

In April 2018, the Board approved the original Agreement with M-Group and approved the First Amendment to the Agreement in December 2018. In June 2019, during the third Planning Commission meeting on the Stanford GUP, the Planning Commission unanimously approved forwarding the Administration’s recommendations for conditionally approving a new GUP and related Community Plan amendments. During the same meeting, the Planning Commission also denied the recommendation of Stanford’s Development Agreement (DA) application, as DA negotiations had been suspended in April 2019.

 

In August 2019, the Board approved the Second Amendment to the Agreement as the community engagement process intensified leading up to the Board public hearing process in the fall of 2019. After a September 24, 2019 Board study session and public hearings on October 8 and October 22, 2019 considering the GUP and related approvals, Stanford University withdrew its GUP application on November 1, 2019.

 

In December 2019, the Board approved the Third Amendment to the Agreement, extending the contract term to enable the Department to bring back a funding request and scope of work to resume work on the unfinished Community Plan amendments, to be funded by the County and not Stanford University.

 

CONSEQUENCES OF NEGATIVE ACTION

If the Recommended Action is not approved, the Department would not be able to move forward with the project management and community engagement services for the Stanford Community Plan amendments.

 

STEPS FOLLOWING APPROVAL

Upon priority processing, the Office of the Clerk of the Board is requested to notify Rob Eastwood and Bhama Ashok in the Department of Planning and Development.

 

Meeting History

Apr 7, 2020 9:30 AM Video Board of Supervisors Regular Meeting
RESULT:APPROVED [UNANIMOUS]
MOVER:Susan Ellenberg, Supervisor
SECONDER:Dave Cortese, Supervisor
AYES:Mike Wasserman, Cindy Chavez, Dave Cortese, Susan Ellenberg, S. Joseph Simitian