The County of Santa Clara
California

Agreement/Amendment
83625

Approve First Amendment to Agreement with CMSI relating to providing Construction Management and related professional services, increasing the maximum contract amount by $700,000 from $700,000 to $1,400,000, and extending the Agreement for a 42-month period through December 31, 2020, that has been reviewed and approved by County Counsel as to form and legality. An exception to Board of Supervisors Policy 5.4.5.4, Length of Term of Contracts, has been approved by the Office of Countywide Contracting Management.

Information

Department:Facilities and Fleet DepartmentSponsors:
Category:Agreement

Body

FISCAL IMPLICATIONS

There is no net impact to the General Fund as a result of this action, as funding for any Project Agreements issued under this Professional Services Agreement (“PSA”) already exist within either the Seismic Safety Project (SSP) Budget or the Santa Clara Valley Medical Center (SCVMC) Capital Budget.

CONTRACT HISTORY

CMSI was selected via an informal and competitive Quality Based Selection process to provide construction management and related professional services for the SSP and miscellaneous SCVMC capital projects. A PSA (PO No. 4300008364) was executed by the Board on June 25, 2013, with a maximum compensation limit of $700,000.00 and a four year term through June 25, 2017.

REASONS FOR RECOMMENDATION

Reason(s) for approval of amendment

When the original PSA for this consultant was signed it was envisioned that an amendment would eventually be needed to add both capacity to and extend the time of the contract, as the latter stages of the SSP were not well defined then. As follow-on projects such as the Ancillary Building Improvements, relocation of Hospital Administration, upgrades to nursing units throughout the hospital, and demolition and seismic upgrade of Old Main have been programmed an amendment must now be prepared to include this broadened scope of work. These follow-on projects, which are part of the overall SSP Project, extend the requirement for project management and related professional services provided by CMSI.

Reason(s) for exception to Board Policy: Pursuant to Board Policy 5.4.5.4, exceptions to the maximum five-year term of contracts must be approved by the Office of Countywide Contracting Management (“OCCM”). A copy of OCCM’s approval of the exception is attached.

CHILD IMPACT

The recommended action will have a positive impact on children and youth. The SSP Project will benefit all patients, including children and youth, needing treatment at SCVMC once completed.

SENIOR IMPACT

The recommended action will have a positive impact on seniors. The SSP Project will benefit all patients, including seniors, needing treatment at SCVMC once completed.

SUSTAINABILITY IMPLICATIONS

The recommended action will have positive sustainability implications, as all SSP Projects are being designed and constructed in accordance with the Board’s sustainability policies.

BACKGROUND

The SCVMC Seismic Safety Project addresses seismic safety compliance issues at a total estimated cost of $1.4 billion.  The first phase of the project includes the construction includes Bed Building One consisting of 168 replacement hospital beds, the construction of the Services Building Replacement building, seismic upgrade of other buildings, demolition of Old Main Hospital, and other related projects. 

CONSEQUENCES OF NEGATIVE ACTION

Portions of the SSP project, including Bed Building One, would be delayed.

STEPS FOLLOWING APPROVAL

Provide email notification to Alex Gallego, Director of Facilities, SCVHHS.

Meeting History

Nov 1, 2016 9:00 AM Video Board of Supervisors Regular Meeting
RESULT:APPROVED [4 TO 0]
MOVER:Ken Yeager, Supervisor
SECONDER:S. Joseph Simitian, Vice President
AYES:Mike Wasserman, Dave Cortese, Ken Yeager, S. Joseph Simitian
ABSENT:Cindy Chavez