The County of Santa Clara
California

Fiscal/Budget Item
84441

Consider recommendations relating to the replacement of the Juvenile Hall Video Surveillance System. (4/5 Roll Call Vote) (Facilities and Fleet Department)

Information

Department:Facilities and Fleet DepartmentSponsors:
Category:Appropriation Modification (4/5 Roll Call Vote)

Attachments

  1. Printout
  2. F85 #130
  3. Speaker Cards Item No. 19

Multiple Recommendations

Possible action:
a. Approve establishment of capital improvement project 263-CP17034 "Replace Juvenile Hall Surveillance," for the design and construction services to replace the existing surveillance System.
b. Approve Request for Appropriation Modification No. 130 - $1,700,000 transferring funds from the Special Programs Reserve for Surveillance and Security Capital Project Needs to Capital Project No. 263-CP17034 "Replace Juvenile Hall Surveillance System". (4/5 Roll Call Vote)

Body

FISCAL IMPLICATIONS

There is no new impact to the General Fund as a result of this action, as the $1,700,000 needed for this project will come from the $3,000,000 budgeted in the Special Programs Reserve for Surveillance and Security Capital Project Needs, meant to fund security capital projects during the Fiscal Year (“FY”) 2017 Budget process.

REASONS FOR RECOMMENDATION

This action supports the design and installation of the replacement of the existing outdated Juvenile Hall Surveillance system with a modern surveillance system. The current system is obsolete and nearing the end of its useful life, and therefore needs to be upgraded. Replacement of the existing system with a technologically up to date version will provide for a surveillance system that possesses consistency in image quality for both monitoring and recording. This action also provides for additional cameras to improve coverage blind spots in areas such as Alpha Unit, Beta Unit dayrooms and classrooms, as well as miscellaneous movement areas.

The installation and use of the updated system will be consistent with the Surveillance Policy attached.

CHILD IMPACT

The recommended action will have a positive impact on juveniles within the Juvenile Hall system, in that the cameras will serve to provide monitoring facility areas while balancing privacy concerns.

SENIOR IMPACT

The recommended action will have no/neutral impact on seniors.

SUSTAINABILITY IMPLICATIONS

The recommended action will have no/neutral sustainability implications.

BACKGROUND

Juvenile Hall currently has an outdated Video Surveillance System which is in need of replacement.  This project replaces 150 existing cameras, along with adding an additional 78 cameras and replacing existing coaxial wiring with new Cat 6a wiring; Cat 6a is the current standard cabling for modern cameras and electronic cabling. A new recording server with a 13 month capacity will have will also be installed. If the project is approved it is anticipated that the Design-Build Request for Proposals would be complete in the summer of 2017, with a request for Board approval of the construction phase coming in the fall of 2017.

CONSEQUENCES OF NEGATIVE ACTION

The use of the current video surveillance camera systems would continue.

STEPS FOLLOWING APPROVAL

The Clerk of the Board will notify Roger Soohoo of the Facilities and Fleet Department.

Meeting History

Jan 24, 2017 9:30 AM Video Board of Supervisors Regular Meeting

At the request of Supervisor Chavez and Vice President Simitian, the Board directed Administration to include in the Request for Proposals relating to replacement of the Juvenile Hall Surveillance system an option to add audio surveillance; and, to report to the Board on date uncertain relating to positive and negative aspects of audio surveillance and a recommendation regarding whether audio surveillance should be implemented.

One individual addressed the Board.

RESULT:APPROVED [UNANIMOUS]
MOVER:S. Joseph Simitian, Vice President
SECONDER:Cindy Chavez, Supervisor
AYES:Mike Wasserman, Cindy Chavez, Dave Cortese, Ken Yeager, S. Joseph Simitian