The County of Santa Clara
California

Construction Document
88952

Consider recommendations relating to Capital Project 263-CP17034 "Replace Juvenile Hall Surveillance."

Information

Department:Facilities and Fleet DepartmentSponsors:
Category:Construction Contracts

Multiple Recommendations

Possible action:
a. Approve the Design Build Contractor (DBC) prequalification package for Capital Project 263-CP17034 "Replace Juvenile Hall Surveillance" and authorize advertisement of the prequalification package.
b. Authorize the County Executive, or designee, to make minor changes, clarifications, and adjustments to the advertisement.
c. Authorize the County Executive, or designee, to approve prequalified DBC's.

Body

FISCAL IMPLICATIONS

There is no immediate impact to the General Fund because of this action.

REASONS FOR RECOMMENDATION

On January 24, 2017, Item 18, the Board of Supervisors approved funding for Project 263-CP-17034 in the amount of $1,700,000 to replace the existing video surveillance system from the Special Programs Reserve for Surveillance and Security Capital Project Needs approved as part of the Fiscal Year 2016-2017 Final Budget. The Facilities and Fleet Department (FAF) is using the design-build project delivery method for this work to better control costs and schedule, and because these systems are normally proprietary in nature.

FAF has completed the bridging documents that outline the performance requirements for the Phase 1 of the project and is ready to prequalify potential design-build contractors (DBCs).  The Administration will qualify potential DBC’s based on responses to the attached DBC Prequalification Package that complies with Public Contract Code §20101. This process will allow the County to confirm the submitting contractors’ video surveillance and security electronics design-build experience while working within a correctional environment.  The Administration also requires flexibility to make minor adjustments or clarifications to the Pre-Qualification package to ensure compliance to the Public Contract Code §20101.

During bridging documents development, the full scope was determined to be greater than originally envisioned. Phase 1, the original scope, includes replacement of 150 existing cameras, the addition of additional 78 cameras, replacement of all existing coaxial wiring with new CAT6A wiring, and a new recording server with a 13-month storage capacity. Phase 2 includes replacement of all existing security electronics and control panels with new touch screens and supporting electronics equipment, swapping the existing analog intercom system with a new digital one, integration with door/gate controls, adding duress alarms, adding miscellaneous controls (TV, lighting, phone, receptacles, water shutoff), replacing and/or resurfacing workspaces at each officer control station, and providing for dedicated HVAC package units in Central Control and the main Security Electronics Room to compensate for the added heat loads from the new equipment. FAF plans to include the request for Phase II funding as part of the FY 2018-2019 capital budget process.

CHILD IMPACT

The recommended action positively impacts County youth, as the cameras will provide a safer environment for the residents of  juvenile hall.

SENIOR IMPACT

The recommended action will have no/neutral impact on seniors.

SUSTAINABILITY IMPLICATIONS

The recommended action will have no/neutral sustainability implications.

BACKGROUND

The Santa Clara County Juvenile Hall currently has a Video Surveillance System which is obsolete and in dire need of replacement with a new modern surveillance system. The current surveillance system incorporates technologies dating back to 1998.  Most of the security electronics are over 10 to 15 years of age and have reached the end of their useful life cycle. Replacing the existing system with modern technology will provide a surveillance system that possess consistency in image quality for both monitoring and recording. New cameras will provide for additional coverage for current blind spots in areas such as, the booking area, dayrooms and classrooms. Cameras will not be mounted in sensitive areas such as sleeping rooms, restrooms or shower areas.

On January 24, 2017, Item 18, the Board approved the Surveillance Use Policy for Juvenile Hall Video Surveillance System Security Camera Guidelines (“Juvenile Hall Video Surveillance Use Policy”).

CONSEQUENCES OF NEGATIVE ACTION

The pre-qualifying process for DBC’s would not proceed at this time.

STEPS FOLLOWING APPROVAL

The Clerk of the Board will notify Kim Huynh, Jingna Zhang, and Roger Soohoo of FAF.

Meeting History

Dec 12, 2017 9:30 AM Video Board of Supervisors Regular Meeting
RESULT:APPROVED [UNANIMOUS]
MOVER:Ken Yeager, Supervisor
SECONDER:Cindy Chavez, Supervisor
AYES:Mike Wasserman, Cindy Chavez, Dave Cortese, Ken Yeager, S. Joseph Simitian