The County of Santa Clara

Fiscal/Budget Item

Under advisement from the Health and Hospital Committee meeting of May 30, 2018 (Item No. 12g.): Consider Inventory Item No. 47 relating to Subsidized Enrichment Activities for Kinship and Foster Youth, Probation Youth, CalWORKS and CalFRESH Youth, and Low Income Youth. (Chavez)


Department:Supervisor Cindy Chavez (Supervisorial District Two)Sponsors:

Multiple Recommendations

Possible action:
a. Allocate one-time funding of $350,000 to the Social Services Agency to provide subsidized enrollment of kinship and foster youth, probation youth, CalWORKS and CalFRESH youth, low-income youth in enrichment activities.
b. Approve usage of Board Policy, Exceptions to Competitive Procurement (Single Source), relating to a variety of Agreements for youth enrichment activities with vendors coordinated by the County of Santa Clara Social Services Agency in partnership with the City of San Jose and the Kinship, Adoptive and Foster Parent Association.
c. Approve delegation of authority to Director of Social Services Agency, or designee, to negotiate, execute, amend or terminate agreements to provide enrichment activities for youth in an amount not to exceed $350,000 and a contract term that starts no earlier than July 1, 2018 and ends no later than June 30, 2019, following approval by County Counsel as to form and legality, and approval by the Office of the County Executive. Delegation of authority shall expire on June 30, 2019.
d. Refer item for final consideration and approval on June 15, 2018.



There is a one-time cost of $350,000 to the General Fund.


The Social Services Agency Department of Family and Children Services (DFCS) currently provides for enrichment activities during the summer for children in the Child Welfare System, up to the age of 18. The DFCS policy limits youth to two weeks of summer activities each year, with a maximum cost of $300 per activity per week.

On January 19, 2018, the Children, Seniors and Families Committee (CSFC) requested an off agenda report with information about summer camp options and the associated costs of enrollment beyond the two weeks provided by DFCS. The off agenda report, Cost of Summer Camp for Foster Youth,” provided on February 9, 2018, estimated a total cost of $4,090,050.

This inventory item proposes a pilot project to fund fully subsidized enrollment for the County’s youth in various camping and extracurricular activities provided by the City of San Jose, San Jose State University and other municipalities throughout the summer. This pilot serves as a small-scale preliminary study to evaluate feasibility, time and cost, and improve upon the design prior to performance as a full-scale program.

The pilot project will serve the following populations: kinship and foster youth, probation youth, CalWORKS and CalFRESH youth and low-income youth. $100,000 of the allocation will be dedicated to special needs activities.

Enrollment opportunities will include but not be limited to summer programming held at Happy Hollow Park and Zoo, Emma Prusch Park, Lake Almaden, City of San Jose Community Centers and San Jose State University. Best efforts will be made to enroll as many eligible youth as possible in summer programming this year, 2018, with any unspent funds rolled over for continuation of this project in summer 2019.

Santa Clara County Social Services Agency will have full delegation of authority to coordinate with the City of San Jose and the Kinship, Adoptive and Foster Parent Association (KAFPA) in identifying qualified vendors to provide the most appropriate programming for our youth populations. The County will also partner with the City of San Jose and KAFPA to coordinate outreach and informational sign up sessions for families with eligible youth.

Lead staff on this initiative from the County of Santa Clara, City of San Jose and KAFPA will provide a progress report to the Children, Seniors and Families Committee in August of 2018.


The recommended action will have a positive impact on children and youth.


The recommended action will have no/neutral impact on seniors.


The recommended action will have no/neutral sustainability implications.


Numerous studies and reports on Expanded Learning Opportunities (ELO) available through summer activities have found that “participation in high quality ELO is associated with an increase in academic achievement, school attendance, time spent on homework and extracurricular activities, enjoyment and effort in school, and better student behavior. (Anderson-Butcher, Newsome, and Ferrari, 2003). When considered with the trauma often experienced by children in poverty or the child welfare system, these findings are even more important to the youth served by our County.

This proposal will allow an increase in the weekly amount and increase the number of weeks of summer activities for foster youth as well as expand summer opportunities for Probation, CalWORKS and CalFRESH youth and low-income youth.


Free summer camp and extracurricular activities will not be available to foster youth, probation youth, CalWORKs and CalFRESH youth, and low-income youth.



Meeting History

Jun 13, 2018 1:30 PM Video Board of Supervisors Continued Budget Hearing

At the request of Supervisor Yeager, the Board directed Administration to include language relating to contract evaluation upon expiration of the delegation of authority.

MOVER:Ken Yeager, Supervisor
SECONDER:Dave Cortese, Supervisor
AYES:Mike Wasserman, Cindy Chavez, Dave Cortese, Ken Yeager, S. Joseph Simitian