The County of Santa Clara
California

Agreement/Amendment
95728

Consider recommendations relating to Summer Camp and Activities for County Youth.

Information

Department:Social Services AgencySponsors:
Category:Agreement

Multiple Recommendations

Possible action:
a. Approve First Amendment to Agreement with Kinship, Adoptive Foster Parent Association relating to providing Summer Camp and Activities for County Youth increasing the maximum contract amount by $100,000 from $100,000 to $200,000, and extending the agreement for a three-month period through September 30, 2019, that has been reviewed and approved by County Counsel as to form and legality.
b. Approve First Amendment to Agreement with the City of San Jose relating to providing Summer Camp and Activities for County Youth decreasing the maximum contract amount by $100,000 from $250,000 to $150,000, and extending the agreement for a three-month period through September 30, 2019, that has been reviewed and approved by County Counsel as to form and legality.

Body

FISCAL IMPLICATIONS

There is no negative impact to the County General Fund as a result of the Recommended Action.

Funding for this program is included in the Social Services Agencys (SSA) budget. The Agency is simply shifting contract responsibility and funding in the amount of $100,000 from the City of San Jose to the Kinship, Adoptive and Foster Parent Association (KAFPA).

CONTRACT HISTORY

On May 30, 2018, the Board of Supervisors (Board) approved FY 2018-19 Inventory Item No. 47 Summer Camp and Activities for County Youth.

SSA executed the agreement via a Delegation of Authority (DOA) with the KAFPA on July 16, 2018, for $100,000. The City of San Jose (City) agreement experienced a delay in execution due to staffing transitions. SSA executed the agreement via DOA with the City on August 30, 2018, for $250,000.

REASONS FOR RECOMMENDATION

The mission of SSA is to provide resources and opportunities in a culturally responsive manner, and to enhance the quality of life in our community by protecting, educating and empowering individuals and families. The County provides services that are consistent with SSAs mission through the Summer Camp and Activities for County Youth contracts.

For Fiscal Year (FY) 2017-2018, approximately 44 youth were served and approximately $10,978 was utilized. Of the $350,000 total, a balance of $339,022 remains for the summer months of FY2019-20. In order to maximize funding to benefit youth and families in Santa Clara County, SSA is requesting to extend the agreements with the City and KAFPA to September 30, 2019, and to transfer $100,000 from the City to KAFPA. KAFPA can enroll youth in camps and activities that are not within their network.

Reason(s) for approval of amendment

In accordance with Board Policy 5.3.5.1, the Board is the only body that has authority to enter into contracts and issue solicitations on behalf of the County, unless contracting authority has been specifically delegated to someone other than the Board pursuant to State law, County Ordinance Code, resolution or express action of the Board.

CHILD IMPACT

The recommended action will have a positive impact on children and youth through the Healthy Lifestyles indicator by providing enrichment activities to children and youth during the summer months.

SENIOR IMPACT

The recommended action will have no/neutral impact on seniors.

SUSTAINABILITY IMPLICATIONS

The recommended action will have no/neutral sustainability implications.

BACKGROUND

On January 19, 2018, the Children, Seniors and Families Committee requested an off-agenda report with information about summer camp options and the associated costs of enrollment beyond the two weeks provided by the Department of Family and Childrens Services. The off-agenda report, Cost of Summer Camp for Foster Youth, presented on February 9, 2018, estimated a total cost of $4,090,050.

Inventory Item No. 47 for FY 2018-19 proposes a pilot project to fund fully subsidized enrollment for the Countys youth in many camping and extracurricular activities provided by the City and KAFPA. This pilot services as a small-scale preliminary study to evaluate feasibility, time and cost, and improve upon the design before the performance of a full-scale program.

The pilot aims to serve the following populations: kinship and foster youth, probation youth, CalWORKs, CalFRESH youth and low-income youth. Special needs youth camps and activities are available under these agreements.

CONSEQUENCES OF NEGATIVE ACTION

Free summer camps and enrichment activities will not be available for foster youth, probation youth, CalWORKs and CalFRESH youth, and low-income for summer months July through September 2019.

STEPS FOLLOWING APPROVAL

The Board is requested to sign the Contract and the Scanned Signature Authorization form in blue ink. The Clerk of the Board will notify Jorge Montes and Crystal Chavez from the SSA upon approval of this Legislative File.

Meeting History

Jun 4, 2019 9:30 AM Video Board of Supervisors Regular Meeting
RESULT:APPROVED [UNANIMOUS]
MOVER:Dave Cortese, Supervisor
SECONDER:Cindy Chavez, Vice President
AYES:Mike Wasserman, Cindy Chavez, Dave Cortese, Susan Ellenberg, S. Joseph Simitian