The County of Santa Clara
California

Report
90382
Approved as Amended
Mar 20, 2018 9:30 AM

Held from March 6, 2018 (Item No. 58): Consider recommendations relating to 100th Anniversary Women's Suffrage Plan. (Office of the County Executive)

Information

Department:Office of the County ExecutiveSponsors:
Category:Report

Multiple Recommendations

Possible action:
a. Receive report relating to the 100th Anniversary Women's Suffrage Plan.
b. Approve Request for Appropriation Modification No. 175 - $50,000 transferring funds from the General Fund Contingency Reserve to the Office of the County Executive budget for planning, preparations and June 2018 launch of a task force to lead proactive strategies to protect women's suffrage. (4/5 Roll Call Vote)
c. Direct County Counsel to draft a resolution establishing the Women's Suffrage Anniversary Task Force for Board consideration on April 3, 2018.

Body

FISCAL IMPLICATIONS

Approval of the recommended actions would result in a reduction of the General Fund Contingency Reserve of $50,000. The Administration anticipates that an additional $100,000 of funding may be necessary to successfully carry out the strategic plan in this fiscal year and may return to the Board to request for additional appropriation. The original budget for the FY 2017-18 General Fund Contingency Reserve was $142,585,595.  Board policy 4.3 states that the contingency reserve should be 5% of general revenues net of pass-through revenue. Since the use of contingency reserve impacts compliance with this policy, the midyear budget analysis included a $11,785,561 replenishment of this reserve. The balance of this reserve as of February 27, 2018, was $141,573,928 indicating that $12,797,228 has been allocated for other purposes.  There may be additional pending actions that will impact this balance once they are approved and processed.

 

REASONS FOR RECOMMENDATION

Despite the nearly 98 years that have passed since women won the right to vote in the United States, our government and society have yet to deliver on the implicit promise of women’s full equality as participants in the democratic process – a deficit reflected in the voter participation of key demographics of women, women’s representation among the ranks of elected officials, and perhaps most importantly, the impacts on women of the policies being produced by this unequal system. The County of Santa Clara is uniquely positioned to partner with our vibrant community of advocates and directly affected stakeholders and, with their leadership, identify and implement high-impact strategies that leverage this inside-outside collaboration to make a demonstrable impact on women’s political equality in the county and provide models for similar efforts across the region, state and country.

The Administration, with direction from the Children, Seniors, and Families Committee on February 14, 2018, proposes to begin planning immediately for a three-phase approach to this work: An initial six months, from the Task Force launch in June through December 2018, will be spent planning and convening stakeholders to study and identify opportunities to increase women’s political equality. The first half of 2019 will mark intensive planning and the launch of smaller activities. Larger activities will commence in Fall 2019 leading up to 2020, with full implementation of the plan including large, countywide celebrations possibly in March for Women’s History Month and in August, with August 26 as Women’s Equality Day. Given the 2020 Census and presidential election, activities and events will likely continue through the end of that year. The proposed timeline is informed by factors including the timeline for the County’s census-related activities as well as aligning the larger activities with the 2019-20 school year to maximize coordination with schools on youth engagement.

 

The Administration looks forward to Board input and engagement of Board Offices throughout the process and will continue to work closely with District Two, which has provided leadership and mobilized stakeholders that have provided vital insights to inform the Administration’s recommended approach.

Task Force

Santa Clara County is diverse and to best address this, a diverse group must convene and provide their best thinking on community engagement and implementation of a work plan. The Administration proposes an initial allocation of $50,000 to support the planning activities in FY18 and ensure a strong launch of the stakeholder Task Force with diverse representation, depth of expertise and lived experience, and the capacity to mobilize essential resources and constituencies around this effort. For expenses in FY19, the budget for the Office of Women’s Policy will include a request for one-time funding from the General Fund in the amount of $100,000. As this is a multi-year project, additional one-time funding is expected to be requested once the Task Force recommendations are complete.

As noted below, the Administration recommends the inclusion of the Office of Women’s Policy as a Task Force member so that it is best positioned to contribute its expertise to the planning and implementation of 100th Anniversary Women’s Suffrage strategies; further discussion of its role and Task Force staffing is below.

The preliminary list of Task Force seats, based on stakeholder conversations, includes

Organizations

1.     2020 Women’s Vote Centennial Initiative

2.     American Association of University Women

3.     Bay Area Women’s Sports Initiative

4.     California Federation of Republican Women

5.     County of Santa Clara Commission on the Status of Women

6.     County of Santa Clara Office of Women’s Policy

7.     Democratic Activists for Women Now

8.     Emerge California

9.     Girl Scouts of Northern California

10. Good Old Gals Club

11. Iranian Federated Women’s Club

12. Junior League of San Jose

13. Latina Coalition of Silicon Valley

14. League of Women Voters

15. Lean In

16. National Coalition of 100 Black Women (Silicon Valley)

17. National Women’s Political Caucus of Silicon Valley

18. Next Door Solutions

19. Planned Parenthood Mar Monte

20. San Jose Woman’s Club

21. Santa Clara County Bar Association

22. Silicon Valley Association of Republican Women

23. Silicon Valley Organization

24. South Bay AFL-CIO Labor Council

25. Stand San Jose

26. Women’s March San Jose

27. YWCA Silicon Valley

Types of Organizations/Individuals

28. Academic institutions: high schools, colleges, and universities, including

a.     Notre Dame and Presentation High School

b.     San Jose State University

c.      San Jose City College

29. Individual youth and youth organizations

30. Organization representing homeless women

31. Organization representing women veterans

32. Women judges of Santa Clara County

If the Board directs County Counsel to return with a resolution to create this task force, the Administration will bring a work plan with goals, strategies, and a timeline for the successful June 2018 launch. The resolution will include a revised list of recommended seats, aiming to bring together traditional and nontraditional stakeholders and utilizing the framework that has informed the preliminary list above:

1.     Including representation from communities that the political process currently marginalizes the most – as indicated by voter participation, representation in elected office, and health and economic outcomes – representing today’s “shop girls” (see discussion of shop girls in Background). Such targeted populations include women of color, young women, single mothers, homeless women, undocumented and other immigrant women, women veterans, and girls. Other populations not generally connected to on-going efforts but are critical to strong outcomes include currently incarcerated women and women with criminal records, many of whom do not know they have the right to vote despite arrests and convictions.

2.     Including County partners in order to ensure that the 100th Anniversary Women’s Suffrage plan best leverages the County’s strengths, assets, and existing bodies of work, with a particular emphasis on coordination with the County’s 2020 Census project.

3.     Including community partners best positioned to inform and lead solutions: Many community partners are already initiating efforts that need to be captured in the coordination of countywide initiatives so that the County maximizes outcomes and reduce duplication of effort. These partners include those working on the 100th Anniversary as well as those with depth of experience in and current projects on engaging demographics of opportunity such as women and youth of color and effective strategies to increase political participation and democratic representation.

 

Work Plan and Measures of Success

The Administration proposes to develop the strategy by engaging the task force in a planning process that starts at the end and works backwards:

1.     What are the key metrics of women’s political equality for which this County-community effort can make an impact by 2020, or lay the groundwork for longer-term results? How can the Task Force most clearly and crisply define the relevant but immeasurable components of women’s political equality? This research will include identifying the demographics of greatest opportunity, such as women of color and young women.

2.     What are ambitious, achievable goals for our impact on those metrics and immeasurables, as informed by the research and considerations listed below?

3.     What are the barriers to women’s political equality? What assets have been shown to advance women’s political equality?

4.     What are evidence-informed strategies to leverage those assets and address those barriers? Where do new strategies need to be developed and tested?

5.     Of these possible evidence-informed and innovative strategies, which should the women’s suffrage County-community collaboration prioritize, based on criteria to be established via the task force such as

a.     The scope, scale, depth and longevity of the potential impact – including how a strategy can build long-term infrastructure for women’s political engagement, both within government and among community and other non-governmental organizations;

b.     Utilizing the unique position and powers of the County and task force members – including coordination with such other major efforts as the County’s 2020 Census work – to maximize impact;

c.      Capitalizing on opportunities created by other actors in the landscape, such as others’ templates and resources for the 100th anniversary of women’s suffrage, voter engagement efforts, school-based initiatives, or worker and community organizing campaigns;

d.     Alignment with the defining demographic, policy, political, economic and related characteristics of Santa Clara County;

e.     Cost effectiveness; and

f.       Appropriateness to the timeline of this initiative.

Best practices will be further researched and presented to the Task Force for vetting in our county, as described above in the section on measures of success.  Additional stakeholder input has highlighted the following pieces of the ultimate vision:

1.     Communications strategies, such as a media campaign and website, will be pivotal to reach and engage the maximum key audience.

2.     Women leaders with a national profile can serve as powerful messengers to mobilize, inspire, set a transformational tone and vision, and signal inclusion.

3.     The anniversary presents an opportunity not only to take action on women’s political equality but also to draw from the unique ability of history to motivate and teach. Stakeholders have recommended a strong educational component in the plan of activities, drawing from the history of the suffragists, the passage of the 19th Amendment, and specific historical tropes such as the soup and salad luncheons discussed in the Background.

4.     One resource of note is the National Women’s History Project (NWHP), working since 1980 to write women back into history. This grassroots effort started with the County of Sonoma Commission on the Status of Women and has become a non-profit, national institution to celebrate and commemorate women’s history. The NWHP, along with other national organizations including AAUW, is leading calls for local efforts to begin planning now for the 2020 anniversary. Tools to engage youth, theatrical pieces, and energizing and interactive learning opportunities that have been vetted nationally are ready for our local team to see what fits best with our community.

To staff this effort:

1.     The Administration will designate a coordinator to lead this body of work and support the Task Force and

2.     As described earlier, the primary role of the Office of Women’s Policy will be to serve as a Task Force member; it will additionally collaborate with the coordinator as appropriate to support the Task Force and its work.

3.     The Task Force will be a policy body covered under the Brown Act and as such will be supported by the Clerk of the Board.

CHILD IMPACT

The recommended action will have a positive impact on children and families as it directly affects women and mothers and efforts to include children will be a cornerstone of this initiative.

SENIOR IMPACT

The recommended action will have a positive impact on elderly women. In addition, many seniors receive caregiving from women and will be positively affected by their caregivers’ greater political voice.

SUSTAINABILITY IMPLICATIONS

The recommended action will have no/neutral sustainability implications.

BACKGROUND

In August 2020 the United States will celebrate the 100th Anniversary of Women’s Suffrage. In December 2017 the Board directed Administration to develop a strategic plan to ensure the County is positioned to protect and honor the suffrage of women.

 

“Men, their rights, and nothing more; Women, their rights, and nothing less.”

– Susan B. Anthony

 

While the struggle for women’s suffrage grew strength in the 1840s and spanned nearly eight decades, many of the activists who risked their lives for the cause never lived to see the passage of the 19th Amendment in 1920. Sadly, many children and adults today do not know this important piece of our American history.

Celebrating this historic anniversary is a worthy initiative on its own and our County has historically celebrated the ratification of the 19th Amendment with a Women’s Equality Day event developed by our Commission on the Status of Women (CSW) in partnership with the Office of Women’s Policy (OWP). However, 100 years is significant, especially in this era of a federal government working to dismantle important women’s policy and other social justice gains from Title IX to transgender rights to access to medically accurate information and care and so much more. Addressing the right to vote becomes the framework for a much-needed discussion on critical issues impacting women and girls and how communities commemorate this anniversary and prepare and support transparent access to our local government becomes vital to the survival of our democracy.

The coincidence of this anniversary with both a presidential election and the 2020 Census demands that these efforts also address the implications of the decennial count for women’s political representation at federal, state and local levels. The women whom the census undercounts are by and large the same ones who face significant barriers to voting and other forms of political expression and participation – and many of the barriers to census and political participation are the same. Given the overlap among the policy implications, stakeholders and timeline of the 2020 Census and 100th Anniversary efforts, the Administration will seek every opportunity to coordinate, mutually leverage or meld the two areas of work.

Soup, Salad, Suffrage and the Nuts & Bolts of Civic Literacy

Californian suffragists learned early that a diverse group of women was essential to work effectively and secure the right to vote. After a crushing defeat in 1896, a new effort emerged and instead of the usual “ladies who lunch” organizers, the focus turned to engage “shop girls”. These were mostly young, poor, single, white women who weren’t typically found at a decision-making – or organizing – table. These workers would be invited for soup and salad during their lunch break with the hope that they would come for an inexpensive (5 cent) meal and stay for the discussion. It worked. California passed its 8th Amendment to allow women to vote in 1911. By the time the 19th Amendment became U.S. law in 1920, only 15 states allowed women to vote and almost all were west of the Mississippi.

Despite this historic victory, women continue to be under-represented and under-recognized in leadership and appointed and elected government. While Santa Clara County was once the feminist capital of the nation due to a majority of women elected to local city councils and our Board of Supervisors, that representation no longer exists at local, state, or federal levels. Not unrelated, the Pew Research Center ranked the United States 31st out of 35 countries for voter turnout based on voting age populace and there were more Amazon Prime members than voters in the 2016 presidential election. Consequently, issues from pay equity to gender-based violence fail to receive the focus needed to be effectively addressed but, according to the Guttmacher Institute, states have enacted 401 abortion restrictions from 2011 – 2017 and over 1,193 abortion restrictions have been enacted by states since the 1973 Roe v. Wade decision. The people with access to the decision-making tables determine not only what is discussed and decided, but also what won’t be addressed.   

Civic Literacy

There is much to learn from the soup and salad efforts of our foremothers and this will be honored as stakeholders convene to develop and implement the 100th Anniversary Work Plan. At its core, efforts to increase the numbers of possible voters is an exercise in sustaining democracy.

 

"The right of citizens of the United States to vote shall not be denied or abridged by the United States or by any State on account of sex." – 19th Amendment

 

Civic literacy creates an informed citizenry that understand process, demands government transparency and is engaged in the creation of a strong, healthy community.

 

CONSEQUENCES OF NEGATIVE ACTION

Without approval, the Administration will return to the Board with a revised proposal. A delay in funding the planning work could compromise the County’s ability to convene the first meeting of the task force by June 2018.

STEPS FOLLOWING APPROVAL

Upon approval, the Clerk of the Board is asked to notify David Campos (David.Campos@ceo.sccgov.org).

 

Meeting History

Mar 20, 2018 9:30 AM Video Board of Supervisors Regular Meeting

Taken out of order after Item No. 11.

Nine individuals addressed the Board.

At the request of President Simitian, the Board directed Administration to develop a baseline measurement relating to the levels of women's equality in the cities, school boards, and other jurisdictions in Santa Clara County; to identify the metrics by which success of efforts will be measured; and, to ensure that the efforts are undertaken on a countywide basis.

At the request of Vice President Chavez, the Board directed Administration to centralize coordination of expenditures relating to establishment of a Women's Suffrage Anniversary Task Force through Deputy County Executive David Campos; report to the Board on April 17, 2018 relating to the framework for a Women's Suffrage Anniversary Task Force with maximum engagement and community outreach, representation of the Office of Women's Policy and the Registrar of Voters, and Vice President Chavez serving as an ex officio member.

At the request of Vice President Chavez, the Board directed County Counsel to report to the Board on May 1, 2018 with a draft Resolution establishing the Women's Suffrage Anniversary Task Force, identifying various categories of membership including ethnic, age, and geographic diversity, connecting core institutions in the County, and reaching out to the Cities Association.

RESULT:APPROVED AS AMENDED [UNANIMOUS]
MOVER:Cindy Chavez, Vice President
SECONDER:S. Joseph Simitian, President
AYES:Mike Wasserman, Cindy Chavez, Dave Cortese, Ken Yeager, S. Joseph Simitian

Transcript

Mar 20, 2018 9:30 AMVideo (Windows Media) MP4 VideoBoard of SupervisorsRegular Meeting

 
12:49 PMAgenda regarding jails and jail reforms. Thank you very much.

12:49 PMFolks to take their seats please. Join us again here. Again, reminder now we are moving to item 24 without objection from our board trying to manage schedules from the community today. Thank you for the patience, 80 know it's a long meeting today. And. Supv chavez: i've asked the staff not to do a presentati based on the activities we have on the agenda today and this is in response to a referral I brought forward so what I wa to do because the staff report was so thorough and so excellent I was hoping that we could public comment on this item and then have a discussion. Supv simitian: I have both questions and comments before I go on item measure today. Let's go to christine clifford who will be followed by sharon to be followed by peg carlson bowen. Roberta hollowman, and then cassie, then laura willford and lisa lovelace. First item is of business is christine clifford. One moment, please, let's make sure our microphone is up and on. We're going to restart your ti as well.
12:51 PMCan you hear me? [ echo ]
I was born on august 26. this is the date I believe in 1920 that the 19th amendment was incorporated into our concentration - - . Supv simitian: just to be clear you weren't born - - let's restart her time, please.
12:52 PMI am not going to tell you what year I was born in. But it was after 1920. Anyway, um, it's also the date that erupted in 1883. I wasn't born then either. Growing up I always thought being born on the anniversarf both of those events some how helped shape who I am. I was raised by a household of some pretty strong women I want to share a brief story about o of those those women and that's my grand mother. When I first had the opportunity to vote I was very excited. Once I cast my ballot I went over to my parents and proudly displayed my I voted sticker. My grand mother was there that day, and I told her all about first voting experience. She nodded politely and said that's nice, dear, you should always vote. I looked at her in great disbelief and asked her how s could pass up the opportunity to vote. She looked at me with great patience and said it was illegal, dear. And so I always remember that am not very far removed in time or in lineage from access to this very important right. I always vote, and when I do, do so in part to honor my grandmother. So i'm here to support this plan and to encourage its creation and thank you.
12:53 PMThank you very much. that takes us to sharon.
Thank you. good afternoon, board of supervisors. My name is sharon, and I am co-president of the american association of university women san jose. The idea for a celebration of the centennial of the historic passage of the 19th amendment was a small idea I had la summer. I had talked to some of my cohorts from aaw san jose and w knew that our branch was going to do something. But we also knew this neededo be bigger than just our 300 members. So who better to consult with than supervisor chavez. What you have proposed in front of you is not only profound, it is prudent. In 1920, men worked, and marched, and advocated for women's march. This board, too, has acted for equity and equality for women as evidenced by your research report. So who better to spearhead a celebration than this county. The 19th amendment has been hailed as one of the greatest achievements for women's rights, but not all women could vote 1920. It wasn't until 1924 native americans could vote. 1962, asian women. And in 1984, 64 years later, the last state finally ratified the 19th amendment. I ask you to approve this wonderful plan and this action, the 100th centennial is significant. It is about celebration. It is also about knocking down current barriers to suffrage. Is about sustaining democracy. Thank you. Supv simitian: and that takes us to - - .
12:55 PMThank you my name is peg carlson bowen, i'm also from aauw san jose, I am a public policy committee chair. We have over 300 members, and that group over 80 are involved in the public policy committee. This is a new change and there's a lot of energy around it. In the past two years, really, working across community groups i've seen many women previously not active in civic life at now devote hours in their busy schedules to advocate for legislation, to learn about the needs of others, some they've never even really thought about before, and to turn to each other for information, data, strategies, and encouragement in the face of challenges that call for active citizens. We've all seen the rising polarization as well. I've seen that people long to find common ground and concrete impactful forward progress and are tired of accusations and conflicts. The proposal under consideration today to create an extended series of events to recognize the anniversary of the 19th amendment offers these women an opportunity to nurture these aspirations, to celebrate the progress we've made, recognize the promises not yet kept, and piece together the threats that loom today. To listen to each other. To learn. And to multiply our impact by leveraging each other's gifts. Creating and executing this plan will give women opportunities to lead. It will help expose newly active citizens to areas of county government that will work with them to create positive change for women. In the past two years i've m some amazing feminists, men and women. This initiative will - - allow me to meet some more. Thank you. Supv simitian: thank you very much. Roberta, cathy, lisa, and dennis. Welcome.
12:57 PMGood afternoon. president simitian, and board members, I am roberta, chair of the council of the leagues of women voters of santa clara county. I'm here today representing the five leagues in santa clara county. We enthusiastically support funding a plan to commemorate the 100th anniversary of the passage of the 19th amendment and establishing a women's suffrage anniversary task force. This is a wonderful opportunity to not only look back and recognize the accomplishment of those women who worked so ha to get the vote for women, but also to recognize that our work is not done. There are still women and men who are not allowed to vote because they don't have a photo i. D. , or they can't get to e polls on election day, and they're not allowed to vote early. And there are people who are not counted in this census. These are some of the things we still need to fix. See so I urge you - - we are ready to work. Thank you. Supv simitian: thank you very much. Ms. Tran, to be followed by laura willford. Come on up.
12:59 PMHi, good afternoon, my name is cathy, i'm here on behalf evan lowe. I wanted to voice our strong support for the women's suffrage tenth anniversary plan and I just wanted to say that, like, as a young woman it's very scary to speak up still, and being able to have young girls and young women, and have role models out there and recognize the plan it so wonderful. Our office really strongly supports this and I want to thank supervisor cindy chavez for your leadership on this. And I just wanted to voice our support from our office. Supv simitian: thank you. Laura, to be followed by lisa lovelace.
1:00 PMI'm representing the san jose women's club today which is one of the oldest women's clubs in california. For women's suffrage and rights almost for a decade. So we are in full support of this amazing anniversary celebration, and we encourage the board to pass the money th it's going to take in order to make the celebration happen. And we will support this effort whole heartedly with our entire membership. Supv simitian: thank you again. Lisa lovelace to be followed by dennis king.
Good afternoon. my name is lisa lovelace and I here representing the 320 members of the san jose chapter of saul solidarity sundays which is a national organization of 19,000 civic minded women and men to raise our voices in support of democracy. I'm wearing white today in recognition of the suffragettes who went before us in these important challenges. As a place for your initiative of the women's suffrage. We've missed out on getting on that list. We're very enthusiastic about it - - .
1:01 PMIf I could add a couple of personal observations. One is 50 years ago I had the privilege to launch a campaign to change the constitution of the united states. To lower the voting age from 21 to 18. We use the women's suffrage movement as our model throughout california. It's about all of us. We also learned that history tells us that economic equality doesn't exist without economic equality. That's where the chamber fits in. Celebrate the women's suffrage movement in 2020 it's also the 50th anniversary for the - - suffrage movement. Selection of 2008 would have been different without the enthusiasm and engagement of young people. The lack of their involvement, their lack of enthusiasm had a negative impact on the last national election. So my request of you is plea don't forget the youth, especially young people. They're not just the future. They're here now. They deserved to be recognized. Thank you. Supv simitian: i'm going to confirm with the clerk that we is have no other cards on th item. As it turns out, we have one more card back there, that's why I asked. I think you're going to make your way down to the microphone so come right down even as yo card make its way up to the microphone. Thank you so much.
1:03 PMHello, my name is oat uh griffin. I would be rems. Tran - - remise if I didn't get up and say anything. I'm here to support the women's suffrage because when I was 18 growing up in mississippi, I was able to get my voter registration card. A lot of the people weren't e to vote in mississippi because a lot of people died for the rig to vote. And, um, as i, the history recalled that they had to pay a poll tax in order to vote. So i'm here supporting the 100 anniversary of the women's suffrage for giving the rights to everyone to be able to vote. Thank you. Supv simitian: thank you. Now i'm going to confirm that that's the last card we have, I think. It is. All right. And that brings the matter back to us and supervisor chavez you have additional comments or questions? I have some for either you or staff.
1:04 PMWhy don't I let you go first and then respond to all my colleagues - - . Supv simitian: thank you. I, um, as I mentioned earlier, I look forward to supporting today's recommended action. I was struck by two lines I enclosure, Mr. Campos, on page two of eight, packet page 374, talks about the fact that the initial effort will be spent planning and convening stakeholders to quote, study and identify opportunities to increase women's political equality. I just wanted to under score that as one of the sort of defined goals, if you will, o the exercise. And then on page five of eight of packet page 377, work plan and measures to success right u there at the top number one was a commitment to develop strategies that would begin with identifying - - what are the key metrics of women's political equality for which this county community effort can make an impact by 2020 or lay the grod work for longer term results. To me, in an 8-page memo, t are the two sentences that popped out for me, to me. The reason I say that is bec as much as I enjoy a good celebration as much as anyone, I really do want to make sure that this effort has some tangible deliverables. That the world's a better place as a result of the effort after a year and a half, two years and that's going to start with so of a clear notion of what would success look like if we achieved it. And I don't mean this critically. I don't think we know the an to that today based on the memo we've got and that's why I appreciate the fact that you've highlighted this issue of what are the metrics by which we're going to measure success. Folks talked about the under participation or unequal access. There's a small irony here with respect to this subject which is in my experience, and observation based on the data I have for our own county, women actually are repped more in o voter roles than the data would suggest. The men apparently don't get t venues to register with quite the same degree of success. That being said, they is have gotten us to a place where we could characterize the circumstance today as anything approaching political equality i'm hoping from the report we is are from you that's going to be a focal point in the work that you anticipate doing. Am I on the right path here?
1:08 PMYes.
If I may, Mr. President, to the rest of the board as well, vice president chavez, we believe that is really key, that it's not just a celebration, but it's actually something that will lead to positive movement in the area, political equality. The only thing that I would a is that our hope and expectation is that the members of the t force will guide us in identifying those metrics in figuring out what success would look like in this case. Supv simitian: thank you. And I think while the celebration, as I said is worthy in and of itself, it's wonderful to use this opportunity to engage the public, identify new barriers that need to be broken down. To that end i'd like to very specifically ask the staff and/or the maker of the motion here in a moment that as we forward, let's start with a b line and the base line should simply identify in my judgment we have 15 city councils in county, and something like 32k through 12 school boards and 70 plus boards and commissions at the county of santa clara. What's the gender representation in each of those three venues? The math is not hard to do. There's 75 to 100 city council members. Where are we today?
1:09 PMOn darn on the 32 school boards, 70 plus boards and commissions, how are we doing? I think in order to determine where we're headed we have to start by saying here's the starting point, what does that suggest we have in the way of work ahead? And then this next request will not surprise anybody, least of all you, I think. Um, there were half a dozen organizations mentioned by name that had a city attached to them. The city in each and every instance of san jose. San jose has something like 55% of the population. There was not, however, a reference to any of the 14 cities or towns that comprised 45% of the county's population, and I really do want to make sure that this is is a county wide effort in its scope and reach and its impact. Those are my two requests. Are I know the last one didn't surprise you.
1:10 PMPoint taken. supv simitian: as I say. It just, uh, it's tough sometimes to pull folks from other parts of the county into the county seat, into the center of government activity here at the county government center, and it's just a little bit of extra effort that's involved as well. It starts with saying county wide all 15 cities and towns d non-profit organizations so I saw the san jose junior leag mentioned, the palo alto - - as well. I think we heard there are fe league of women voters, for example, throughout the county. Supervisor chavez you can make a motion. Supv chavez: are there other questions or comments from my colleagues? Seeing none, let me just make a couple of comments. First of all I wanted to just say to the staff how much I appreciated the thoughtfulness that went into this staff report. It was really well-done. It really does, um, move us think in a very thoughtful sod direction. And I just wanted to say something to sharon in particular in all of the aaw and league of women voters and ywc and solidarity sunday, and san jose women's club, that's where I got my wedding reception w, and we chose it because it was the home of the suffrage movement and it was my feminist who said that to me. I want to highlight the discussion, sharon, that I had with you because a big part of what you talked about was how we could use this opportunity to have a meaningful partnership with the schools throughout the county, not in san jose, but I think supervisor simitian and supervisor wasserman represent multiple cities. I represent one, so I apologize for being a bit myopic ther I would say to the staff as look at membership what we should be looking at are categories of membership that include ethnic diversity, age diversity the other thing women's organizations told me, especially the few I just outlined including the why is this is such a great opportuni also for older organizations and newer organizations to really reach out into the community a reenergize themselves by letting people know they're here. And so that again requires a county wide approach. We are here to have this conversation, sharon, because you popped into my office. We're doing work to address our back log and rape kits because someone sent me an e-mail. We're going to be bringing a couple more recommendations based on women in our community speaking up and I think this I my opportunity to represent all of you here is really an h. I will also say for my male colleagues, I refer to you all as feminists because I really do serve with a great group of people. But this brings me back to the base line question which is what are we measuring. I think both in terms of wheth or not people are in political office. I also think we have to think about - - I don't think we can necessarily do this out of this pot of money, but we do have to think about why we fund or fund, why we prioritize or don't prioritize particular issues over time based on who are I the leadership pu riggss positions they're in. That's a tougher one, but just something for us to think about. Not to get accomplish necessarily during this portion, but I think it's part of a meaningful conversation about why. Even if we're more than half the voter population. With that, I have a couple of requests that I want to make. One is I want to in the sta report there's 50,000-dollars for the initial planning and there's another 100,000-dollars that's budgeted for the office of women's policy. What I want to ask my colleagues is to ask that the expenditus be coordinated through david campos in part because if the group needs more or less resources, or this organizing effort, I want to make sure is one effort, not two. That it's not gift thousand or 100,000, but that this is a coordinated effort and I want that to be addressed as you move forward. Second, I do like the idea of the board playing the formal action of appointing this board because this is historic, it's important, and I think it emphasizes its importance to do that. And so I want to make sure that the recommended language from county council comes to the board on April 3 with the resolution of the task force. I want to make sure we're writing a letter to the organization asking them to nominate someone instead of having multiple people from the same organization apply. The other thing is I would like to participate in the task force. I think any elected official or any government entity should be ex oficio, one, so we don't increase the quorum needs, but the other is all of us geto vote on things and we shouldn't get to talk twice, even though want to make hour the office of women's policy is on it so that we can be as well. I thinker the only last thing I - - I think the only last thing I wanted to say that I think we should also be looking for partnerships with the cities. So I want to make sure that we do reach out particularly to the city's association for their representative from them because they often have, you know, really good people that are willing to work regionally and that we not ignore. I realize that this was my doing that we do a better job o looking at the asian community and other under represented communities there. With that, are there any concerns about any of the issues that i've raised? Supv simitian: i'm going to second the motion, but I do have a question. Just for clarity's sake, understanding that ultimately pursuant to your motion the appointment of the task force comes back to our board, who you anticipating is, as the challenging and exciting opportunity to assemble that list and bring it to us. Supv chavez: I would like the office of women's policy under david campos' leadership to d that. Supv simitian: and the expectation is that that will not be individuals, but organizational requests? Supv chavez: a mix, because I think to your point we want t make sure we get the flexibility to get folks from south county, from north county. What I was hoping is that the staff could go back and take a look at the list that we have before us. In am instances where we have older, more established organizations we want to make sure - - ywca an example. We have some new organizations like the women's March and stand up san jose that should also be included. But if we keep the categories, if they can have the flexibility to come back to us with some categories I think that gives them the opportunity to get lots of input from lots of different parts of the county.
1:19 PMI wonder if you might be amenable until delaying until the 17th so that we have more than two weeks to do outreach. Supv chavez: sure. Supv simitian: particularly to other parts of the county that have not been thus far as ful engaged as I hope we can enga them. Supv chavez: I think that's fine. I thing I would just say to al of my colleagues is you have news letters and e-lists. What should be coming back to us on the third is the framework of the committee. I think you're right, supervisor, that the next step shouldn't be two weeks later but maybe a month or a month and a half later, but I do want y come backwater framework. That way if there's any concerns everybody can weigh in. Supv simitian: Mr. Campos, we give you an opportunity to triple dip. You'd be with us today, on the third, and on the 17th, and th would be sort of an iterative process so we're all moving together in sync.
1:20 PMThat works.
Just for clarification from my office in that case what e would expect on the third is another report back from administration and we wouldn't bring forward the actual resolution establishing the task force that would layout all the specific seats until the 17th? Is that what i'm understanding? Supv chavez: I was actually wanting those to come concurrently so we could give feedback to them. If you all want to work out what's a realistic timeline. Here's really the staff work that needs to be done, is structuring the task's force in a way that allows for maximum engagement and input. And if the board, frankly if the board adopts the framework that they're giving us, I think if you came back later that might be fine as long as it allowed to do outreach.
1:21 PMWe'll need the list of the actual nominating entities to adopt the resolution that designates who's nominating what slots. Supv simitian: and that would then come when?
That would come as soon as there's clarification from the board on the list.
We can bring that on the third if the board would like. Supv simitian: that's the challenge. Let's be realistic here. That's 10 business days from now, how we're going to reach out to, for example, in my district I have eight different cities, how we would reach o to them. Supv chavez: there's two different products. Just to make everybody comfortable - - that is coming back and saying how does this look for who we do outreach to for the committee. If once the board messes round with it, a little bit or a lot, then if you came back the following two weeks I think that's fine with the resolution because you'd know what you w writing the resolution to. Supv simitian: doesn't mean we where a list of 20 or 30 organizations and we're saying that's the end. It's going to take meaning to be respectful to the groups we're reaching out to, some of them May meet monthly, some of them May need to sit down with their own members and talk to each other. Supv chavez: is your concern that you won't have enough time to ask groups if they want to participate? Supv simitian: and to then let them have some conversation amongst themselves whether or not they think that's a role they want to play and if am group, for example, doesn't want to play that role, then is the somebody else who might be approached who could fill that gap. There's yous going to be not only time for us to reach out o people but for them - - . The center of everyone's daily thinking my experience has been that you gotta go to people ad say we're doing this. That's good. It's an iterative process. Supv chavez: the e-mail blast is not for the volunteering. - - .
1:23 PMIf I May - - . supv simitian: a list of 10 specific people - - .
1:24 PMIf I may, the way that i'm thinking about it is that on te third we would come back with framework that tries to identify specific organizations but also specific categories of organizations or members of the community that would be involved. Based on that we would get direction from the board. County council would then draft an ordinance that would create the task force. Once that happens two weeks later, I would imagine that there would be a window that people could, you know, apply for those positions once the board has adopted or created the task force, and that probably would take time for application outreach and all of that.
1:25 PMAgain, it takes time to do meaningful outreach. One of the ways we do outrea in our area through the community newspapers. We have the mountain view voice and the palo alto weekly. They both come out on friday, which means that their deadline for material is tomorrow, wednesday. If we miss this this week's paper then we're looking at getting something in the paper best case a week and a half f now and want to leave a li time for people to respond. I see is supervisor wasserman saying his news letter goes out once a month. I don't want to be a foot dragger, but I want to as I s when we're being inclusive, we are real about that. And so it's going to take a little time for folks who - - . Supv chavez: I have a difference of opinion about - - . I don't want to make any ofy colleagues on earth uncomfortable with something they talked about their ability to talk to their constituents. I think this to me is exciting and a high profile and we want to involve as many people as possible. What i'll ask is to have the first report come back on the 17th. The only thing I want to make sure my colleagues understand is that at that time just given that we're going to is are given everybody enough time to do their homework, my expectation is that people will be prepared to turn in their homework and vote that day so that the response from county council can come at the very next meeting. Let me just say part of the reason - - if we can move ts to April 17 to is have your report come back i'm going t ask my colleagues to take the next two to three weeks to get you information directly to the staff. At the next following board meeting with the resolution.
1:27 PMIf I may, Mr. President, madam vice president, we appreciate the additional time and during that time we wou meet with each one of your offices the level of outreach that's commensurate with the needs of every district. Supv chavez: and I also want to make sure my colleagues is are time to do their own outreach. I think that's great. All right. I'm ready. Are you ready?
Thank you for that accommodation. Supv chavez: we're going to close the gap, joe. Supv simitian: we are going to close the gap. That's an inside joke. We have a motion by chavez, second by simitian, all votes have been cast with the timeline of now the 17th as our next meeting and please display the vote on the overhead screen and that measure passes 5-0, and we say thank you very much. Supv chavez: thank you all for coming. The new math that is unique to the county's agenda, we will o from item 24 back to item nr 12 and we're back into the midst of the study session. I think we're going to go back to you ms. Lopinski, and Mr. Feliz and other folks join him there.
1:28 PMThis is a joint report back from the management auditors and the county executives office. I'm going to keep this a bri update. Small incremental changes since the board last saw this in november. As a reminder we brought this request to fgoc back in september. There was a request to bring this back with updates around mid-year. This is a two-part report back, one on things we've already paid for related jail both directly and indirectly related to jail reforms, and also projection of possible future cost of jail reforms. This is simply an order of magnitude. It's extremely difficult if not impossible to forecast upcoming needs in jail reform. I'm going to go to the conclusion where if you look at what the board's already approved and what the projected future costs could be, you're looking at a range of 284 to 304 million in one-time costs and 83 to about 84 million in costs. With that i'll pause and ask cheryl if she would like to add anything. Supv simitian: this is an item that's come with us already at fgoc.
1:30 PMI would like to point out this is a rough estimate based on the information that we have today. You can expect this number to grow significantly as it does not include, for example, the new sheriff's office staff that will be needed, and, um, some other construction and so on. So this number is going to get bigger. Supv simitian: all right. Colleagues? Comments or questions? I was going to say thank you, but under the circumstances that seemed - - . If there are no comments or questions and if the report speaks for itself with the comments from our staff, then let me just ask the clerk to please post our voting screen. The motion on this item is to simply receive the report from the office of the county executive and the harvey m. Rose associates. We have a motion by supervisor cortese. Could we get a second from supervisor ken yeager, thank you very much. If all five members would please vote on their screens. All votes having been cast we'll ask the clerk to please tally the vote and display over head. The measure passes 5-0. Thank you very much. Then that takes us to item number 13. And.
1:31 PMI'm going to ask our jail project team to introduce themselves. Supv simitian: I do is have one card from Mr. Ron hanson on this item and Mr. Hanson you want to come up now and share your thoughts with us, and then we' go to the team.
1:32 PMFirst I urge the acceptance of this report ask your continued support of this project. We all agree that in an ideal world we would close and subsequently demolish our jails. But we do not live in an I world and so facilities to detain persons from time to time are necessary. Recognizing that, I compliment the sheriff's office and their county staff for their efforts to design what I consider to be a 21st century jail facility that, among other things, will help those that are transitioning from yale back into our community. And reduce the number of ja beds in the county. In summary, again, I urge the board's continued support for this project. Thank you very much. Supv simitian: thank you. All right presentation?
1:33 PMCounty executive office.
Police.
Captain david sepulveda.
Thank you. so this is the report back responding to two referrals from January 23 on the new jail replacement facility. The first referral was asking for problematic framework regarding recidivism, gender responsiveness, to visitation and booking areas, program space for initial needs and anticipated flexibility of space for future and then also a l of key initiatives in the area of jail diversion and reentry. And then the second referral. To start with resid is vamp, the goal has been to - - . Connect with services and programs on the outside. There are no studies that we are aware of that jail design leads to recidivism. However, we have found that reduced recidivism comes from the evidence-based programs along with discharge planning and continuity of services upon release. We are working to incorporate the impact of light color materials acoustics, access to nature murals that do affect mental and physical well-being. We have found that facilities that integrate these factors can have significant positive affects on the psychological and physical health of both inmates and officers. With respect to gender responsiveness, the facility is being designed to have meditation space and contact visitation area for parent-child interaction as part of the reentry housing units. Given how often female inmates are the bridge to their families and children, additional phones will likely be added and this s also in addition to video visitation. For visitation the schedule will need to be worked out to provide up to 10 one-hour visits per day, per booth and this could provide up to 250 inmate visitors per day. On top of that would be video visitation opportunities. The possibility of adding an imed replacement for intake booking at this site was examined. The team visited modern intake booking release areas in other jails and reviewed best construction practices for managing the medical and behavioral health needs of newly arrived arrestees. Given the complexity of that intake booking function, the space will cost approximately 10, 24 million and in additional 10 million to add the square feet necessary to support this space. Due to the cost and square feet this was not included. With respect to program as an important focus to the new facility to have abundant space dedicated to programming and the ability of space to be flexib enough - - . As of now the floors are being designed with multipurpose rooms both in the housing units, and in the court area. And the importance of this design is it will lou the inmates to have more space and choices of classes. If will also be designed to split some of these multipurpose rooms to further sub divide spaces from meditation, religious services, and other needs where smaller spaces work better. Based on visits to other newer jail facilities, the focus has now been on designing the appropriate and right amount of space with more time after the design phase to plan and get community input on programming needs and opportunities. With respect to health and medical the facility is expected to have the dental clinics, optometry clinics, physical therapy, a surgical clinic for pre and post-opt, and then al space for kidney dialysis. This will definitely providing this on site will increase inmate access to these services and also decrease custody transportation issues and costs to valley medical center. Same with the health, the focus is now on adding the approprie face to provide these services to inmates prior to their release. With that overview, we're available for any questions. Supv simitian: supervisor yeager? Supv yeager: yes, just one quick question. On the health programs and medical is services which very glad that we're including that in the new facility but are some of these programs things that we could be doing now that aren't being done now that we could include in the near future or do we need to wait for the new facility?
1:38 PMI know for dental and optometry, much of this is being provided now. Optometry is starting and I think dialysis is also being explored in the current facilities but i'll let matt add.
1:39 PMWe are putting him in place with his schedule. I'm hoping to have him up and running some time in april, as soon as we can get the appointment portion of it up and running. Dialysis for doing some research into whether there are mobile units i'm waiting for responses back from similar companies that do provide that in a custodial is setting. That would cut down on the transportation costs quite a bit. As soon as I have more information, i'd be glad to share it with you. Supv yeager: I think we all know what a better service we can provide if it's hat the jail ad can be far less expensive than having them being taken elsewhere, row thank you. Supv simitian: supervisor wasserman? Supv wasserman: thank you, president simitian. Through you I wanted to direct a comment to our ceo, but I thi i'll direct it to the coo this time instead and captain tony and all the rest of yo well. In item number 12 previously, I know we're on 13 now, previous it was mentioned one-time costs and that number could get bigger. Now we're talking in item 13 second paragraph under fiscal implications, there aren't any fiscal implications to the report, but there are to the actions. I always chuckle when I see t first sentence. This could result would result in additional costs depending on the nature of the additional spaces there could be delayed opening date or approximately a million dollars per month. My question to you, my question to the administration, all this through the chair, is we is have numbers in these reports. 184, 78. 3, but we're told those numbers will get bigger. We're told if this happens it will be a million dollars a month more. To me a million dollars a month is kind of a round number. It's very open ended and the concerns I have, I know at certain times I try and get se dollars for some specific projects, whether they be 25,000, gift thousand, and there's some - - they're sometimes difficult to find that additional money at this time in the budget process to do something I think is an immediate need which is the min ms. Lopinski compared to these dollars we're talking about here. Where are these dollars going to come from? On the previous item, quote, these numbers will get bigger and we're talking about numbers here that exceed a quarter of a billion already. On this item here, maybe a million dollars per month more. What is the plan.
1:42 PMFor the jail itself - - on the million dollars that you're talking about, those are just the cost of a project like tt when you delay it every month. I in fact, if you recall wn we first brought this project forward it was a much bigger project with 800-some beds and reduced it down to 465 or something like that. We pushed for that reason for staff to take that to bscc. They're going to give us 80 million-dollars. Supv wasserman: at the end of the project.
1:43 PMYes. to push it and get approvaln February so we wouldn't have t wait until the next meeting. Most of it will be general fund dollars. Supv wasserman: thank you for that info, and i'll conclude, Mr. President, with this. item 12 talking about additional dollars that's an estimate of what they'll cost. At some point off-u agenda, where appropriate, wherever, i'd like to know what our estimad costs are and what our genel fund bucket is is that we've allocated towards the jails. 26 million more in expenses but we have 42 million in reserve. Then i'm good. But if you tell me we might e 42 million more in expenses and 26 million in reserve then I see a problem that i'd like to action ahead of time and perhaps contribute to over the next year or two rather than all of a sudden have a meeting that says we need to take more rainy day fund or cut some service elsewhere. So thank you.
1:45 PMSupervisor, May I through the president - - on on January 23 what went to the board included the costs of approximately 257 million to the county that the county would be contributing. Of that the plan was to finance a portion sort of in addition to the general fund contribution. So we've been working closely with oba and the finance agency just so that there are no surprises. As of now, item 12, 54 million sort of that has been allocated for the new jail is in that table, but in one-time funding but the future of funding and commitment to your point has not yet been incorporated. To miguel marquez's point, everything that the board and the public has wanted included up to January 23 is covered in the estimate we have as of if we are to make future chans to the project, it will likely result in increased costs and potential delays.
1:46 PMTony, through the chair, I appreciate the fact that what we've estimated so far we havea plan for. I appreciate that. But like I said in item nu 12, we were told this will g up. This is the only number we can give at this time, but this will go up. And if it's going to go up m interested in where the money's going to come from. I hear you saying what we've estimated, what we've projected, we have a plan for, but I haven't heard is what for what we haven't estimated but we know is come we don't have a plan and that's kind of what i'm concerned about and would like to hear back more about that. Got me? Thank you. Supv simitian: supervisor chavez. Supv chavez: I want to thank you very much for really trying to respond to a number of issues that are raised around how design can impact outcomes for people who are in custody. I want to make a request th you continue this work that the staff reach out to the president of architects designers and planners for social responsibility, and architecture for justice and impact justic these are non-profit organizations or for-profit companies just to get information from. What they all have in common I they're very interested in how design impacts outcomes for people who are in institutions. For example, how do you design medical facilities which I think people give a lot of thought to and the last thing I want to say is that I appreciate that i'm pushing on something that is not - - it's not like everybody's doing it. It's partly why i'm interested in the county taking a look at what we could and should be doing. I think we should be leaning this particularly because when you build a facility like this you build it for a - - it's going to be around a long time.
1:49 PMHere again we are looking to receive the report as part of the study session so let me ask the clerk to please post the voting screen, ask for a motion to receive, we have that from supervisor yeager with a second from supervisor chavez and ask all members to please vote on their screens and that having been done we'll ask the clerk to please post the tally on our overhead. That passes 5-0. Thank you very much. Takes us to item number 14. Custody health services report on main jail north intake booking area.
1:50 PMThis matter will be handled by matt who's here with us.
1:51 PMWith the changes that have gone on we put in privacy screens that are similar to what you will find at one of the health clinics. Um, we have separate tracks for both male and females there. And i'll take I think the rept itself I can take any questions that folks have. Supv simitian: thank you for that. Are there questions on this item, colleagues in. Could we then ask the clerk to please post the screen. For members to vote. Can we get a motion to aga simply receive, first motion by indie chavez, second by dave cortese, all five members please wrote. We are waiting on just one member that takes us then to item number 15, organizational structure of the jail. How are we going to handle this one?
1:52 PMI'll be introducing the item. this item is a report back fr the board's request related to having an independent done is cult -pbt examine the jail's organizational structure as the board will recall we previously provided an analysis of the legally permissible options related to the organization of the jail and that memo is also included again in the packet for the board's convenience. We went through a competitive process, cgl companies that was awarded the contract, is prepared a report. Carl becker with cgl is her present that report and answer the board's questions and then i'll just add at the outset that we are eking some direction fr the board on how to proceed.
1:53 PMIn this report, we were asked to assess four different models for yale governance that could be applied here in santa clara county. One being the current system, where by the department of corrections operates the jails inconnu junction and cooperation with the sheriff an alternative to basically transfer authority for the management of the jails entirely to the sheriff's office which is the model found more typically in other counties in california. And contact the sheriff's office or local law enforcement agencies for peace officers to staff the facilities. The current organization of the department of correction and its responsibilities, chain of command and management structure within the jail and the impa of the current system on basic factors based on accountability, transparency, and management efficiency. In going through all of the analysis our recommendation is that you retain the current system. One of the things we were wanting to take a look at is whether the duel system of management if you will had any impact on the confusion in the chain of command itself. That is absolutely not the case. That is no confusion. The jail is ran by the sheri office. The sheriff controls the internal operations of the jail it basically facilitates working relationships, and facilitates cooperation. Facilitates having to work together on issues such as resource allocations, policy and management issues that working together is the only way you really address some of the key issues facing the jail system so that's an important factor as well. We do believe the county would benefit from a modification of the current system. Many jail systems have been dealing for years with some of the bigger issues you are faci in your jail reform initiatives and there's been a lot of work done on how to address these types of issues. We believe that the county would be well-served by leveraging as much experience as is out there around the country. To that end we recommend you establish a correctional administrative position in the sheriff's office with responsibility for being the point person, direct manager for the jail system. Such a position would have qualifications, extensive management experience, large correctional systems, familiarity with correctional professional standards, correctional operational best practices. Experience in the development and management of correctional policy. And experience in the successful management of court decree cases involving correctional systems meeting court-imposed standards. If you establish this type of position within the current framework under the appointment authority of the sheriff we believe that you would have the opportunity to accelerate the already significant progress you've made in developing reforms to your jail system. Likewise if you also designate this person as director of correction, effect -b establish a proven experienced correctional professional as the county's point person on all issues relating to corrections and I think that would standu very well in terms of going forward and implementing yale reforms in the future. That's the report in a nut shell and i'd be happy to answer any questions you might have. Supv simitian: thank you, let me look to my colleagues to see if there are comments or questions. Supervisor - - let's begin with supervisor cortese. Supv cortese: thank you, president simitian. In the report,. In your overview just now you talked about the jails run by the sheriff's office meaning that you were trying to address the question as to whether or not there's confusion given the current, um, motus operandi. I don't disagree with you that there's not a lot of confusion, it begs the question I want you to respond as to why then have four operational areas, commissary, laundry, and so forth separated out when the perception and perhaps the reality is that the sheriff's office is fundamentally in charge.
1:58 PMTo be honest, I don't believe that serves any functional operational process - - purpose. Operating up through the sheriff's office.
1:59 PMThat's fine so and if I question something that you're actually recommending and I didn't hear it that way, obviously I expect you to immediately correct me but where i'm going with this is why h those areas in a separate department of correction what would be lost in rather than the status quo in sort of collap those into the sheriff's direct perview and using the department of corrections perhaps for the jail monitor position or just leave it vacant.
The issue I guess is wheth you look at this functionally how it operates or looks on the organizational table. You could make those, um, you could take those four bureaus and place those under the sheriff's office organizationally. Nothing's going to change, because that's the way they operate currently. It would probably be a better recognition of the reality of how this jail operates, but is not going to change anything, not going to provide any improvements in the actual operation or the management of those bureaus.
2:00 PMIn one sense and let me just test this on you, we look at the chain of command from sheriff in doc down - - I think we're in agree for whatever that's worth that doing it or not doing it perhaps would not result in a lot of change but you have a chain of command above that so the board of supervisors has a direct report in the chief of correction requires separate evaluation, and whatever managerial effort we need to put in to regularly connecting, if you will, with a d-o-c chief that's essentially operating these four relatively cursory operational areas. Not that they're not important, but they're relatively unrelated to the enforcement of the law and justice in the yales themselves. In the jails themselves. You can respond if you want, b we do have one other level of effort, if you will, effort that needs to be maintains. We have a direct report that as you said, and I think i'm in agree with, is areas that can be really handled without the sheriff and direct reporting to the board of supervisors. Are we in disagreement?
2:01 PMNo, I agree. one area where that could change in the future is if, in fact, the direct or -f the corrections was determined - - was appointed to be somebody under - - other than the under sheriff or somebody not working in the sheriff's office. Then, if that person so desired, chain of command could be changed at that point, if there was a value to be determined by having that person more actively involved in managing the specific bureaus. That's certainly not the case now. Supv cortese: understood.
2:03 PMHelp you develop your perspectives and your positions on those key issues facing the jail system. So it's a different level of engagement, I believe. Supv cortese: possibly so. Let me qualify my next question by saying that I think from my perspective we have been very fortunate to have very candid individuals who don't pull any punches with regard to how th see it. That said, what are the arguments for if indeed we wt without, if we were to change the status quo and not have type of correction of a jail monitor providing even more candor or independence with regard to what we need to kn or what might conflict some h with the sheriffs. Do you see a difference?
2:05 PMThe pongsal you always - - the potential you always have with external monitors is the potential for that relationship to devolve into adversary i'm relationship because they're viewed as adversaries. It doesn't have to be that wa but there's the potential for that where you have an external agency pretty actively involved in monitoring. If doesn't have to be that way depending on the managing perspective of the sheriff's office. You're not going to have that same tape of adverb arielship.
2:06 PMI'm not convinced you couldn't have the same kind of ack ramoney. If we had a different sheriff some point in time, and a different under sheriff and yet a third person as you're recommending operating as the chief the second in command especially the budgets of candor as the board of supervisors. I think that concludes my questions and I appreciate having the chance to talk with you directly about this out he and thank my colleagues for listening in while I ask a few questions. I'd like to see, I want to say now. I would like to see us comek with a model essentially competes with what the consultant's recommending, but i'd like to see us work up a ordinance changes or whatever needs to be done in that re at least to give the board an fusion option to vote on or . While at the same time board control and look at repurposing the board as well. Whether it can repurpose that direct report that's in the charter right now for the chief of corrections to a jail monit if we decide to go with an employee at some point in time, as opposed to a contractor or n either case. I'm more concerned about do we violate the charter in sort of altering what that position is supposed to do because it seems like when I look at it it looks like we have a moveable piece there that's import tonight this discussion going forward.
2:09 PMWe can certainly come back with intent to operate change - . The memo gives us options in an either options to extend the sunset days existing ordinance. Organizational structure now or very soon. The work i'm suggesting here, m colleagues agree it would be worth having this model brought back as an option, time is it realistic to get that all done between now and June or is tt something we might need after the recess?
We certainly appreciate additional time and my recommendation would be in that regard to extend the sunset date and let us bring it back after the recess. Supv cortese: okay. Well, that would be my flavor of the day. That's what i'd like to see tt option. If that requires a motion, now, president simitian, i'm happy to make it. If not, I don't know where we are in terms of discussion and debate here. Supv simitian: why don't I ask you to hold off until we he about where other members of the board are. Supv chavez: I have, i'm glad Dr. Smith is back. would your recommendation have been structured differently if the employment make-up of the department was different. For example, as we look at t new construction of the jail w could likely have probation officers working in the reentry section of it. We need to look at increasing staff. I'm concerned about having different chain of commands. If the make-up of the staff w different, would your recommendations still is have been the same?
2:11 PMWe can model a department of corrections runs the jail whe basically they're not constrained by hiring sheriffs peace officers. Hire and train, and certify the staff then that May have lead to a different type of recommendation, but that's not the case here. That wasn't one of the organizational alternatives available to you. But I don't think i'm answering your question. Supv chavez: I guess what i'm wondering and I hear what you' saying is that it's a self-contained total control and command. I actually wonder about the whether or not that is a good model given - - I think my insolar institutions have a harder time managing all kinds of issues. Lead us to provide the best types of medical services, or the best even having the most appropriate staff with the kind of activity we're trying to implement around programming as an example. I do understand your response.
2:13 PMWe're not - - and I want to go to Dr. Smith. I want to be very clear the comments any current occupants of any positions, they're generic comments along of your line of inquiry which is generic to the challenges. It's been my view that the sheriff's office and the operation of the jail will wk best where there is a clear l of authority and that the current system we have fuzzes up that clear line of authority. The comments today and in the presentation you've stated what's real. The functions resting in the hands of somebody else, I find myself coming back again and again to that same question, I think it fuzzes the lines and i'd rather say the sheriff I responsible for the operation of the sheriff's department including the jail lack of clarity round that set of issues. Never mind the department of corrections or chief of corrections. Each that can exist your notion is that the structure at the sheriff's department.
2:16 PMExplain to you all and stakeholders in the county what it's going to take to achieve your goals in terms of where the system needs to go. You just need to leverage the best experience and the best skills that are out there right now and it's a proven model bringing out is s-d people with that type of experience into a system, new sets of eyes, new perspective.
2:17 PMI see that as these are all obviously related but I see it as a separate and distinct set of issues in part from the question - - supervisor cortese highlighted that are part of a chief of corrections role. So i'm still more inclined to say let's take those four functions put them in the sheriff's department, if the sheriff is going to meet the officer responsible for running the jail and have clarity about all that. This would be a very different conversation if we were back in one of our previous iterations where we were talking about in agree with the sheriff to provide us - - fire arms and performance the duties. Means that county council has suggested that we focus on one of these two models and again supervisor cortese noted my hope and expectation is that once we've got a monitor in place w very explicitly is not responsible for running anything - - I think for today think having a chief of corrections is in theory reports to the five members of the bod but who also simultaneously is employed as under sheriff and necessarily appropriately reports to the sheriff creates a clear conflict for that person whoever he or she May be in terms of serving two masters. I think it's legally not supportable under the doctor o incompatible offices in california. At the risk of stating the obvious, i'm not the attorney general so I don't even get to make an official opinion about that. Even if it weren't, I don't know how we can expect somebody in that role to serve two masters. I'd rather say let's acknowledge what's real the model for running the jail and not break off these former ancillary functions and consistent to who they're reporting to on which day of the week. I'm anxious to see sort of the duel options supervisor cortese comes back to us for. If we need a little more time because we have an ordinance that is expiring on June 30 of this year would an extra six months or a year make you more comfortable in terms of sorting out our structure issues here?
2:20 PMI will absolutely not turn it down.
I would certainly not turn down additional time. I wouldn't want the board's decision-making jammed up by te sunset date and of course it could be subsequently extended. Whatever the pleasure of the board is, I would say minimum six monthses but a year would be fine as well. Obviously we will bring forward our item at the earlier opportunity we're not going to wait we'll bring forward our item but in the vent that t board then wants additional information or subsequent iterations that allows for that opportunity but whatever the board's pleasure is on sunset date. Supv simitian: great. Back to supervisor cortese if he wishes to peek, - - speak, if not Dr. Smith next. great. Dr. Smith.
2:21 PMI missed a bit of the conversation, but if you're asking me my opinion about the four options I first of all ty to make the strong point that this is not just a legal decision. This is an operational decision. It has major significant. Um effects on operations, costs and everything else, policy in the board, in the gallow the question of what you can do - - so the question of what you can do legally and the question of what you should be operational I think is very important also. The two options I hope were totally eliminated were giving the control over to a chief of police or reverting back to the previous structure where there was a contract between the bd and the sheriff to provide peace officers. I think turning it over to the chief of police makes it even more confused. For number two, reverting back to the previous structure, I think it would ignore the fact that once the department of corrections was created by the board, there was 15 years of litigation and confusion that occurred because of that mou that didn't work. That leaves two options - - one turn it over to the sheriff completely, and the other one to leave the current operations. Not having anything to say about this current sheriff, but just remembering the structure of the jail is not dependent upon individuals. I want to remind the board that turning the jail over to the sheriff puts the board completely at risk for financial decisions made by the sheriff. There's no compelling argument that the correctional officers would be continued. Most jails in california have are staffed with deputy sheriffs, which are much more expensive than correctional officers and I think that's what would cause the previous board. I think that's a very significant concern. I would argue for number one, leave it as is at least for awhile. Um, because you're making a lot of changes all at the same t, bringing in a monitor. We've made a whole lot of operational changes. We've made physical plant changes. We've got a new jail coming on board. I think it would be prudent leave it the way it is for awhile while we see the way the other thing s afolk the operations of the jail. Because as you hire a monitor, you might well get a strong recommendation from that monitor to go one way or the other that would prevent the board from using that opportunity. My argument would be to leave it for a year the way it is. Watch all the other changes and then make a decision at that point. Supv simitian: let me just say i'm not persuaded by the county executive's remarks that moving the laundry or the warehouse or the food service to the sheriff puts us at substantially greater risk than we are at today. We are already at a financial risk. That's the nature of the structure. If there is a settlement, and we have had them, and we will have them again in the future, based on the conduct of the folks in the system, our county is liable. I don't recall that those settlements or financial liabilities have been a function of those four functions. They've been a function of the core duties of the sheriff's department and the jails. We need to figure out what our model is and move forward. And again, you know, the fa the matter is the sheriff fronts the jail I think most of us acknowledged with our comments today and thinking outcomes for people protecting ourselves from liability by hanging on to the liability of the food service or the warehouse is I think undy optimistic. I want to go back to the consultant, however, and say if we were in a positi shed the department of corrections responsibilities and let those rest with the sheriff, there's nothing in doing that that precludes the implementation of your recommendation for a correctional admin traitor position. Do - - administrator position. Do I have that right?
2:27 PMThat's correct, and you would still have the director of correction. You don't need those specific bureaus reporting up through the organizational structure, you can still maintain a director of corrections. Supv simitian: what would that director of corrections be doing in his or her duties absent te four functions that are currently there?
2:28 PMBasically, um, staffing you all. The board, what's going on wh the system, what needs to happen. Supv simitian: I think that's why supervisor cortese's earlier question about the role of a monitor with a research and policy function is compelling. Supervisor wasserman, you did have a comment now. Then ask supervisor cortese if he wants to offer a motion. Supv wasserman: just for clarification, Dr. Smith, when you were talking about costs, you were talking about the cost saves and the cost as far as department of corrections people manning the jails as compared to deputy sheriffs manning the jails?
2:29 PMYes, as I hope the board remembers, I said not with this particular sheriff, but with a future sheriff if you turn over the entire function of the jl to the sheriff there's no control over the process. Supv simitian: excuse me, Dr. Smith - - .
Can I finish? supv simitian: no. This board sets the budget so to say that there is no control on its face is inaccurate. Does this board set the budget? We do. Is that specifically called out in section 2503 of the code, that. Have I misstated the law.
Misstated your authority. you don't have independent constitutional authority over the sheriff. Supv simitian: we have authority over the budget, do we not - .
If I could finish. supv simitian: please, and could I ask the county council to produce a copy of 25303 so w can read the authority into the record today so that there is n lack of clarity about that. Could county council, could we ask for a copy, please. Go right ahead.
2:30 PMForget it. supv simitian: if you have a point to make, Dr. Smith, now's the time.
I think I made my point, y made it clear that you don't want to hear my point. That's okay, that's fine. Supv simitian: four members of the board that are still here, the other three clearly do, as do, but I just want to be clr about what our authority is o not, and I want to make sure a statement of fact remains on record unchallenged.
My concern is that with a different sheriff and a different approach the decisions could be made that would be extremely expensive for the county. For example, moving to from correctional officers to deputy sheriffs, I don't think you really have control over that because your - - although you do control the budget, you don't have independent constitutional authority over the sheriff row you can't tell the sheriff how to do their job. Right now, you happen to hav good sheriff who's willing to listen, but the entire effort that the board has gone through with the 600 different recommendations, the whole issue of policy, the monitoring, oversight with a different sheriff could have gone completely differently. They could have easily said go away, i'm not interested in hearing your opinion. So i'm just suggesting that preparing for the future, and a future sheriff, you probably don't want to replay the past with which happened with sheriff winters and other sheriffs. Deficit budget that had to be made up by the general fund. It's only my suggestion.
2:32 PMIf I can just conclude mine.
The cost between the correctional officers and the deputy sheriffs. And when the deputy sheriffs were staffing, under the old model prior to the change that cost was exceedingly higher than the costs we have now.
Right. if you had a bad sheriff get elected in this next election, who said i'm not comfortable directional deputies being in charge of the jail, I want to replace that with all dsa. Supv wasserman: thank you, that was the clarification.
2:33 PMYou don't have the authority as board members to say you can't do that. Supv wasserman: under stood. The clarification I was making was that was your cost concern rather than the laundry or whatever we call the food, the three other items that currently, um, are under is separate purview.
If it's not about those four functions why would sending those four functions over to the sheriff compromise whatever authority we have? [inaudible] supv simitian: yes, I do.
I think it's been mischaracterized the department of corrections only has charge of the four functions. What it says in the charter, and miguel and I wrote the charter amendment, so what it says is s that the board has the authority to transfer any or all responsibilityies for the jail to another qualified individual. What the board chose by ordinance was to transfer the correctional component. But you can always take it . You know, you can always take the doc back and say it's somebody else. That is a little bit of levera that provides you with the control over the sheriff's custody operations. If you permanently give it to the sheriff, it's gone. Supv wasserman: thank you, through the president, if I may. Supv simitian: please. Supv wasserman: james, we amended the charter prior to our being here. The charter was amended previously to provide the board more flexibility?
2:35 PMYes, that's correct. supv wasserman: okay, thank you. Supv simitian: so, just to be clear, looking to the county council now we could send all four of those functions to the sheriff which would not in itself affect the authority we have - - it's only if we eliminate the charter provision that we lose that authority.
The way the charter was amended in 2012 section 509, o it is an ordinance that requis a 4/5 vote whatever the structure is, the board can assign any or all pieces of the jail operations to the department of correction, to the sheriff, to both or to any or entity that could lawfully have such such authority, and you can divide it up in any way that would like. One way would be 100% assignmt to the sheriff. One caveat I would add is te ability to have a department of correction at all, also requires authorization from state law. We are one of three counties grandfathered from state law because we had a doc in existence before I believe it's 1994. As long as that statute stays s is, that's fine. That's an outside legal factor. The current state statute is fine but that's an outside factor the board should be aware of.
2:37 PMJust to explore that a little bit more the way that you've outlined one of the options that could is have come before us would have been a fifth option which would have been to retain authority over the department of correction component like would have been to undo what you a fixed when you came back to create more harmony within the institution. Is that accurate?
One iteration of that was of the options that was examined which would be the pre-2010 model where everything was under the d-o-c except there was a contract with the sheriff to supply the necessary peace officers required under state law for the operation of a jail. So there's that constraint which I think carl referenced in part of his presentation, but there is that legal constraint that there's a necessity for some involvement by the sheriff, or theoretically by a chief of police to provide peace officers because as state law has been held under different court decisions, emanating from this county, the doc itself lacked the ability to confer - - .
2:38 PMSo that is reflected in option two in the executive summary.
Yes, and it's also explained in the attached memo from county council.
I got thrown a little bit. that's helpful, thank you. The only thing that I wanted t I appreciate the approach. I think the thing that's been that i've been really struggli with is that even with all of the alignment being recommended we still have so much activity in the jail that's not under corrections or the sheriff. That's mental health. What would an appropriate staffing model be given the changes we're making the in te new jail. Girvin the new kind of programming we're trying to do, and given that I think in ts of the help of the people of the people who both work there. The entire time that they're unemployment and working - - . I think that's just healthier for folks and I think one oe benefits that the sheriffs have is being able to have sheriffs work in custody, and then be able to go work on the streets or work on special. Task forces which I think makes them more well-rounded and strengthens a lot of their experience for us. While I think supervisor cortese, that you're, um, that getting that information is really important, and I really appreciate it, i'm going to be really looking for the staff's report on staffing opportunities and options prior to taking any final vote because I do think that the old ways are important to understand what worked and didn't work. If we're really thinking about new ways of dealing with public safety, lowering recidivism I want to understand how any structure to the jail is going to contribute to that or not. It's complicated and we're putting something together that's going to last another 25 years or 50 years we hope in terms of operations. Supv simitian: anything else?
2:41 PMSupervisor simitian and I May totally agree on this now. Under number three, when it said transfer the jail operations over to the sheriff I was presuming you meant eliminate the d-o-c. If you keep the d-o-c in existence then I totally agree with you, it doesn't matter. But if you eliminate the d-o-c, then you've eliminated your ability to control any of the operations and any of the staffing decisions and blah, blah, blah, blah, blah. So maybe we completely agree and I was just misunderstanding. Supv simitian: I think any opportunity that I can take to have the county executive completely agree with me, I should grasp and in all seriousness, entirely apart from any of the individuals past, present or future I by now gin the concerns i've expressed or the past five years it's probably obvious to most observers that I would not and would not support anything that would diminish our legal authority to, um, play a role insuring the proper conduct of our sheriff's department and the jail within that department which is part of the reason I was referencing government code 25303 because that's where the language is very clear, the government code. Nothing shall be construed to limit the authority of the board of supervisors over the distri attorney or the sheriff. To essentially double down on the point the county executive's making, - - department of corrections we have the further budgetary authority, which means there will always be, and I me this quite literally, a healthy tension between the board and the independently elected officials, whether it is the sheriff or the district attorney, for example.
2:43 PMCan I is ask you to make motion to expunge all my comments from the minutes? Supv simitian: not even remotely necessary. I'm just going to say this here, not to turn this into a group therapy session, but look, the are important matters. People feel strongly about them. Occasionally there's going to be catchy scratchy language. It's part of a healthy department. Part of the debate is bringing the debate to a close. Supervisor cortese you have a - - to get us there? Supv cortese: I hope so. First I would propose we extend the sunset date beyond its current date in June and let m pause in the motion that's not good way to make a motion - - understanding is that the sunset date really should coincide at the latest or should be synchronized with the final adoption of an ordinance, not the initial sun shine of the ordinance because other wise we'd have a gap with nothing happening, basically.
2:44 PMThat's correct. we want a sunset that's going to be after the second reading of the new ordinance. Supv cortese: okay, so i'm going to leave that. I'm going to make the motion in that way. Just let me strike what I just said and start off again by saying the motion would be to extend the sunset date to no later than the end of the calendar year, but soon enough to consummate a second reading before the board of for supervisors prior to the calendar year. I would explain in a moment why I am choosing that for now choosing that deadline, not that it couldn't be extended lateer. Supv simitian: I need to ask the clerk to please post the voting screen for us so that supervisor can make his motion, and i'm going to indicate that I was inclined based on what the county council said to go wi the year, but it sounds like you'd have a thoughtful reason to say you'd like to get us there sooner rather than later so i'm going to hold off on weighing in on that subject. Supv cortese: yes, hopefully it's thoughtful. So the motion is that we in addition to the extension of the sunset date, that we transfer, that we ask that we ask counl and the administration to bring back a model that would transr all back to the sheriff's office, but would preserve boa control over policy and budget and would leave the d. O. C. Cf position in the charter as it is. We can't change that by ordinance anyway but would lee that under this model vacant or repurposed to be utilized for the future jail monitor position . That county council I know you asked for at least six months put a draft ordinance together. Did that draft ordinance come back in the fall no later th the second meeting in november, preferably or potentially sooner. So i'm differentiating that from the deadline for actual adoptg an ordinance. We need to see it, um, i'm to amendments to the motion in terms of where it needs to g go to fgoc first - - . Supv simitian: just to be clear, the extension would last again until when? Supv cortese: until - - it would last no later than December 21, 2018, but soon enough that it would be established to coincide with the latest date we can adopt the ordinance before the end of the calendar year. Meaning sun shining requirements and so forth would all be accounted for. I'm asking them to bring - -o establish that date which is as much a legal analysis as it is an analysis of board meeting dates. Supv simitian: thank you. So that would require - - so your hope and expectation is that we would get to that sr and that it would be timed to coincide with whatever ultimate action our board took assuming some ultimate action is taken, but absent that December 31, unless there's some other action by our board, yes? Supv cortese: yes, i'd like to see either in committee or at the board the first draft of n ord nance - - of an ordinance that does this within six months. So we can begin looking at I and then to the extent that there's board direction to adopt - - the board direction - - the board looks so that we attempt to adopt a final ordinance as a board before te end of a calendar year. And if I can, I think that - - I think if this is from administrative to sheriff's office to cooperation to include supervisor chavez's request that the opportunity to enhance staffing options and alternative s in the department end on the doc side be brought back concurrently with our discussion of the adoption of the ordinance of making points at the committee at the board for the adoption of the new ordinance. I think that's what you were asking for so any leverage we have to try to enhance staff s opportune at that time. Absent at the moment so it's always a way to get signed for more work as we all know when you're on an elected bo feel that this board has and going to be very candid about this, that this board has worked through this issue for a number of years. Has the experience of working through the operation of the jail under two different models already. And supervisor yeager is in t district four seat is one of te supervisors that carries that, but also the entire jail refo institutional knowledge in terms of process and assimilation of information up to this point. I think it would be important try to conclude this process with the sitting board. Both from an efficiency standpoint, however people - - whether is supervisor yeager ultimately agrees with the options under a future ordinance, um, as would or whether he differs with me. I just think it's import tonight go forward with the - - . Important to go forward with the board for the reasons I just indicated and I think we can make that decision we haven't heard where supervisor yeager falls on this issue so I don't want to make it overly personal to the district four seat, but think we should be cognizant of the fact that we're in an election year and we have an opportunity to seize on the continuity of the board if indeed council can get this to us timely in six months we can vet it properly. We should be able to adopt it with the city board, it whatever it May be. Supv simitian: at some risk, i'm going to try and restate it to make sure i'm clear on what we're being asked to vote on. I believe the motion on the floor which you have made and supervisor wasserman has seconded is to ask the county council to return to us with n ordinance extension that would carry out the extension of t status quo to a date no later than December 31 of 2018 but with the further direction to come to us with other options prior to that at the earliest available time, and in a fashion that would allow us to, um, c the extension off at that sa time. Did I get that part right in.
2:53 PMYes. supv simitian: along with supervisor chavez's request that as we consider those matters te organizational and staffing issues that we look into today's conversation be brought back simultaneously so that we can have one big last conversation at which we will make some is set of decisions and move forward on all those things as bundle. Did I get it right? Supv cortese: yes, I only want to add for clarity in the interest of council and the county executive, being abundantly clear that I want among whatever options we continue to discuss, the option of the organizational structure that would - - a chance for the operational authority of those four units to the sheriff to be one of them. And I think that's been made clear in my earlier comments - over the operation in general. Supv simitian: motion by cortese, second by wasserman. We're going to please ask all supervisors to vote on the screen with the exception of supervisor yeager who's been called away on another matter, all members have voted so we're going to ask the clerk to tally the vote, display it over h and the motion passes 4-0 with one member away. Thank you very much, and thank you, sir. Just because I was asked, I did not have any speaker cards on that last item. Which is why we did not cl folks up. That makes us to item number and - - Mr. Williams. me being held down in the clerk's office. I think you guys should look into that. Thank you.
3:00 PMThank you. ms. Hanson.
Um, barbara hanson with pact, people acting in community together. I had a conversation with Mr. Becker and asked him if he had in his consideration been asked to put in the monitor as another way of looking at this. He said he was not asked to o that. I'm asking that we go back and ask if that can be done. I'm not sure what difference t would make. There seems to be a thing of reportage and monitoring and who is responsible for what that it would seem to be a good idea fr him to be told to go back and consider what a monitor does and also who reports to who and about what. Supv simitian: I May have been distracted for a moment. At the very beginning you said the question is - - .
3:01 PMI was curious about what the monitor would look like in the last conversation, with that monitor would fall. So I asked Mr. Becker would they consider what role the monitor would have and how that would figure into any of this. He said he was not told to figure in to factor into a monitor. Now it May be that has not whatsoever, but it seems it would be a good idea to have te monitor to report who reports to who and what. I'm requesting for a thorough review that he be also asked to factor in a monitor. Supv simitian: thank you.
3:02 PMThank you. supv simitian: all right. Colleagues that is the last card. We have a brief referral memo from our county council and then an 11-page ordinance and I believe Mr. Williams this would be a first reading of the ordinance if we took action today, yes?
That is correct. supv simitian: I have made a motion to do so. We have a second from supervisor chavez. I will say thank you to all e community members who stayed with supervisor chavez and me through that long exercise and while they're not here to hr the thanks, thanks to the experts who came up at some inconvenience to themselves to share experience from other parts of the state and the nation that I really think helped inform our work. Thank you to the county council's office as well for spending is am quality time o this one over the same period of time. Supervisor chavez, I think we're finally ready to go here. Any comments you want to make? All right. Then we will ask all members f the board to please vote on the screen. And, um, we is have all four members who are present who ha now cast their votes. We're going to ask the clerk o please tally the vote. That item passes 4-0. And I do after the earlier discussion on structure that there is an opportunity for a conversation about who reports to whom, who comments to wh, who shares information with whom when we come back at the next opportunity, Mr. Williams. so to be continued. Obviously, colleagues, that the adoption of this item it pains me to say this but some ways s only the beginning because now we is have to go do it. Based on previous discussions at least initially we're looking a doing this by a contract arrangement, and so we'll work with county council and the clerk of the board's office to help us both solicit and structure all of that with help as well from the county executive office and his team as needed. All right? Thank you all very much. It's -p been a long-time coming. And that takes us to item numb 17, which has already been approved on consent. That takes us to 18 and 19 are the reports from the county executive and the county council.
3:05 PMI think i've said enough today. Supv simitian: and, uh, well, apparently supervisor chavez is going to entice you to say mo. Supv chavez: I actually just wanted to just get your thoughts there's kind of a lot of different work happening but one of the discussions that happened earlier today on the consent calendar was around the is services we're providing to the mentally ill and the deadline that I don't know if you're here for contract completion that we were driving and I wonder if yu had thoughts about that and what that was delivered by. We have a bunch of non-profits providing mental health services.
3:06 PMMaybe I should comment at least for the board's input about those issues. What's going on, um, is that there are a number of different contracts. We have about 200 plus different contracts with cbo's for lots of different things, many of them are for behavioral health services. Some of them are funded through mental health specialty services, some of them through mhsa, am general fund, some a combination. Some significant number of those contracts expire at the end of this fiscal year. The deadline they were talking about is to get a new contract in front of the board before the end of the fiscal year. What i've done is i've asked them to get back to me with letters explaining why they need a change in their reimbursement and try to do that by the fh so that the fifth of April so that I can review those and ma a decision about the recommendation to come to the board. Supv chavez: Dr. Smith, are you asking that from each individual organization or do you want them as a whole - - .
3:07 PMEach individual. supv chavez: and that so your response can be customized and not necessarily across the board unless you see a theme and then it will go across the board?
Right. supv chavez: okay.
At health and hospital I tried to point out that all f these contracts have is significant differences and so, you know, some of the limitations that occur in one, for one provider, don't occur for another. So you really have to deal wh it on an individual basis. And so if there's unexpected changes in personnel costs or needs for personnel costs or for example one of the issues is licensed clinical social workers are a lot more expensive than they used to be, the same psychiatrists, then hour we'll modify that and make a modification recommendation to you. Supv chavez: got it. The one request i'd like to make, I hear what you're saying - you're alts saying they're leveraging different funding to us so you want to make sure it's customized. The one thing that I would recommend on that as you are having these conversations I think it would be good to understand both for you but alts for the board what is thematic in the it industry we need toe watching. It sounded like when I spoke to a subset of the group there e three or four areas that were very inconsistent. And then some to your point t were more minor that seemed a little organization by organization. Just as you are having those learnings, whatever the most appropriate way for you to help us understand that I think would be appreciated.
3:09 PMI think we would have to spell it out in detail for the board because it's definitely not one size fits all. Supv chavez: got it.
Now that you've got me started, maybe there's one other or two maybe other issues that were raised in public comment that i'd at least like the bd to know about. One was the issue of nursing. There are a number of issues there about salary and staffing and all those kinds of things but just to give you a head's up when we come back to the board during the budget we will be recommending the addition of about 35 new permanent positions to create a float pool out o permanent nursing staff so that we don't have as much of a issue with, um, new part-time extra help nurses in that situation. And then the other issue about the so-called, um, I guess mountain bike issue, that's really off the table. It was thing that was approached by - - park was approached by a interest. They considered it. They were still mulling it over. I just told them this week to take it off the issue it's not going to come back to the boa. Unless the board asks for it. Supv simitian: thank you, Dr. Smith. that takes us to county counc. Mr. Williams?
3:11 PMAt the March 19, 2018 closed session by unanimous with all board members present asked to file or join a brief in the united states of america versus the state of california et al u. S. District court case number 218-00264.

3:11 PMThree california laws limiting the - - that concludes my report. Supv simitian: thank you very much. Colleagues, that takes us to item number 20, which is is the bail and release work group final consensus report. And we have a couple of cards o this. So why don't we hear from both alice smith and also from ba and I hope I got it right th time. Better?
3:12 PMThank you, I just want to make it clear i'm speaking as a individual in this instance. I'm here because i'm opposed t bail. Bail for cash is a terrible thing. It discriminates. If says you have to pay instead of going out on your own recognition.







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